Automating Sales Tax Returns with Taxify

Preparing and filing sales tax returns can be a time-consuming activity. Filing sales tax returns in a timely manner is essential to avoid paying costly late fees. Although QuickBooks allows businesses to organize and prepare sales tax, it does not help with the filing of these taxes.

Taxify is a comprehensive solution that helps businesses not only prepare but also file sales tax returns. Below is a detailed look at the software and how it works. Overview of Taxify Sales Tax Software.

Small and mid-sized business organizations spend around $63,000 annually on sales tax compliance and filing, according to the  Aberdeen Group research firm. The top challenges for businesses submitting sales tax include excessive labor time, poor accuracy, and delays in filing.

Taxify saves costs on filing sales taxes while complying with legal and state tax laws. By automating tax compliance, Taxify also saves on the time involved in tax preparation. Taxify integrates with QuickBooks to offer automated sales tax filings and features real-time sales tax rates and industry based tax calculation.

<img alt="taxify connected apps">

Although the software is suitable for all types of businesses, it was specially built to cater to online businesses. Using the tax software, online businesses can simplify the tax preparation and filing process. Taxify also integrates with dozens of eCommerce platforms including Magento, Bigcommerce, eBay, Amazon, Shopify, and Woo Commerce. It even integrates with the PayPal payment platform for order and product information transmissions in bulk.

Benefits of Taxify

Most tax apps are either complicated or too expensive for businesses, yet Taxify offers various benefits for businesses. It is a comprehensive solution at an affordable cost. It automatically determines the tax amount relating to a particular jurisdiction and tracks taxes on an order-by-order basis. Last and most importantly, it is easy to implement and use.

Automating Sales Tax Filing

With QuickBooks integration, Taxify literally puts sales tax reporting on cruise control. It saves time and cost of accountants in preparing and filing taxes with its AutoFile capability. You can integrate the software with a few clicks of the mouse.

With the AutoFile service, you can streamline the process of filing sales tax returns. You can file in every state and local area in the US. It will automatically fill out the return by taking information from QuickBooks and other integrated software. Moreover, the software automatically writes a check for the amount due or pay via ACH in the case of returns filed electronically.

Paperless Filing of Taxes

Taxify helps small businesses file taxes electronically. Businesses can file taxes without printing paper, licking stamps, or signing checks. All the tasks occur electronically, so you not only save stationery costs, but you also do your part to minimize your company’s carbon footprint.

File Taxes Accurately in the US

A big challenge for small businesses is -determining the sales tax rate applicable in their jurisdiction. The reason is that tax rates can from county to county within the same state. Taxify maintains the tax rates for thousands of jurisdictions, so you are guaranteed an accurate accounting of what’s due when.. You just have to specify the state and local jurisdictions where you need to file taxes, and the software will automatically calculate the taxes based on the tax rates applicable in that area. You can submit the sales tax returns yourself or use the AutoFile service to file the taxes.

Easy QuickBooks Integration

Taxify integrates with QuickBooks easily. Once you take the steps to connect the accounting software with Taxify,  your QuickBooks orders and products are perfectly synced without the need for manual entry. You can perform a sales tax gap analysis and file accurate sales tax returns using your QuickBooks data.

Avoid Errors in Filing Taxes

The software helps avoid errors and inaccuracies when submitting taxes. Businesses can use Taxify to submit accurate sales tax returns that comply with the sales tax laws. It automates the sales tax compliance using real-time tax rates in state and local jurisdictions.

Moreover, the software prevents human errors and helps generate forms that are ready-to-sign and/or dispatch electronically. This helps you avoid sales tax gaps and late submission of your returns. As a result, you avoid the prospect of paying late fees by relying on Taxify’s easy to use automated tax compliance software.

Easy Auditing of Sales Taxes

The sales tax accounting software allows access to past sale tax reports and transactions. This makes it easy for the auditors to examine the past records of the company. Moreover, it saves costs for the company because you don’t have to spend time making the sales tax data accessible for the auditors.

Excellent Customer Service Support

Businesses benefit from exceptional customer service support when using Taxify. Their team knows sales tax. They want to help you get your sales tax preparation done efficiently and effectively, so you can have peace of mind and devote your time to your other business responsibilities.


Taxify greatly simplifies the task of tracking and calculating sales tax that is due to your local and state agencies. The software has established itself as a leading sales tax compliance software, garnering glowing praises from business owners in a variety of industries. There are different plans available based on your monthly transaction volume. Every price level includes simple setup, automated tax filings, and live phone support. You can also upgrade your package anytime as the sales tax filing needs of your business change.

The 5 Best QuickBooks Apps for eCommerce

QuickBooks® is undoubtedly the most popular accounting software targeting small and medium sized businesses. The software contains a lot of useful features that ease the task of managing money and understanding your profitability. What’s great about the accounting software is that it supports the integration of hundreds of third-party apps, greatly expanding its functionality and boosting employee productivity. Below you’ll find the 5 best QuickBooks apps for eCommerce.

The QuickBooks apps can help businesses save time and expense while managing business resources, and all of the apps recommended here are available through the Intuit App Center. They are reasonably priced, making them affordable for small business owners. Some of the apps integrate with QuickBooks desktop while others work with the online version of the accounting software.

Here we will take a look at 5 great QuickBooks apps that are especially suited for small business owners.

1. Unify
Unify is one of the best QuickBooks apps for eCommerce firms. The app allows you to track everything relating to your online website including expenses, revenues, fees, customers, and products inventory. It integrates with about 70 e-commerce platforms and automatically syncs all accounting related data to QuickBooks.

2. Amazon Sync – Unify

Amazon Sync allows online business owners to save on the cost and time involved with transferring Amazon account data to QuickBooks. The app features tons of functionality to sync sales information across multiple channels, view financial reports, and email customer lists to email marketing platforms for carrying out promotional efforts. It works with QuickBooks Online and desktop, Amazon, eBay, Bigcommerce, Etsy and various other eCommerce platforms.

3. Magento QuickBooks App

Magento online app developed by JMA Web Technologies allows you to sync inventory, customers, products, and orders with QuickBooks Online. For integration with the desktop version, you can use another software made by the company known as Connex for QuickBooks. Using this third party app, you can automatically sync accounting related data with QuickBooks.

4. eBay Sync

eBay Sync integrates with QuickBooks Online and desktop editions. It saves the time involved in transferring data from eBay to QuickBooks. The third party QuickBooks app allows you to stay organized. You will always remain up-to-date on the financial position of the company. You’ll gain insights about the trends and margins of your sales.  Plus, you can view financial reports that show you order volume, revenues, expenses, inventory and much more.

5. ShipRush

The fifth best accounting software for eCommerce firms is ShipRush. It allows you to compare rates, obtain discounted postage, and print shipping labels. You can import shipping orders from QuickBooks and print labels for FedEx, UPS, and US Postal Service.

Apart from the above, you can find a number of online apps that help you run your eCommerce store. Third party QuickBooks apps can save you the time, cost, and effort involved in performing accounting related tasks. If you want to add to the list of best QuickBooks apps for online firms, feel free to share a comment.

What’s New with QuickBooks 2017

The latest version of Intuit’s QuickBooks accounting software has arrived. This latest release of the accounting software contains a lot of new features and impressive improvements. Let’s dig in to find out the value added new features of the QuickBooks 2017, so you can decide whether upgrading to the latest version is worth the money.

Scheduled Reports

Scheduled Reports in QB Desktop 2017

If you email QuickBooks reports on a regular basis, you will certainly like the new Scheduled Report feature in QuickBooks Desktop 2017. The new feature allows you to create a schedule to automatically email memorized reports to the recipients. You can select the frequency and time of the day on which to send the report, and the software will do the rest for you. The reports can be scheduled by the Windows Administrator.

Keep in mind that this feature is for single user mode only. The feature will not work with hosted environment or Multi-User Setup. Also, you must have the default email program open on your PC for the feature to work. Lastly, the feature will not work if the PC is turned off or has been placed in hibernation or sleep mode.

2. Locate Vendors and Customers Faster

Find Vendors

Find Customers







Another great new feature in QuickBooks 2017 is the Vendor and Customer Type filter. You can click the magnifying glass under the Vendor tab, and then select the Vendor Type from the drop-down menu. Similarly, you can select the magnifying glass under the Customer and Jobs tab and then click on Customer Type from the drop-down list.

The option greatly helps in searching the required vendor or customer. You can easily locate the information about the vendor or the customer by applying the search filter.

3. Apply Amount Filter

Apply amount filter 1

Apply amount filter 2Apply amount filter 3





A valuable new feature included in QuickBooks Desktop 2017 is amount filter. This will greatly help in finding the required transaction in QuickBooks. You can apply this filter in transaction search (Edit >Search > Amount > Range), reports (Customize Report > Filters > Amount), and advanced find in QuickBooks (Edit > Find and click the Advanced tab).

Note that cash basis reports do not support amount filter. In addition, you won’t be able to apply this filter for multi-currency transactions.

4. View Applied Filters and Deleted Users on QuickBooks Reports


Applied FiltersDelete Users




In QuickBooks Desktop 2017, you can view applied filters on the report when you select the Show button. You can view all the filters and also print them if required. In the printed report, the filters will be shown on the last page.

Apart from the applied filters, you can also view users that you have deleted on the report. In previous versions, the report displayed ‘unknown’ for deleted users. The name of deleted users back to version 2014 will appear in Audit Trail and other reports in QuickBooks.

5. Improved Search Criteria

Search Criteria

Improved Search Criteria









QuickBooks 2017 boasts of improved search criteria. You can select multiple names like Item, Vendor, Customers, and Account Filter. You can find individual names and select and de-select names from the search criteria. The advanced search feature will save a lot of time in finding the required transaction in QuickBooks.

6. Notification in Record Deposits

Record Deposit Notification

In the Banking section of the QuickBooks home screen; you can see a record deposit screen. The latest version of the accounting software now displays a red notification that shows deposits that need to be entered into QuickBooks.

7. Monitor Credit Card Status

Monitor Credit Card Status

A useful new feature in QuickBooks 2017 is that it allows you to keep track of credit card purchase status. Whenever a credit charge has been approved, you will see a ‘Cleared’ stamp next to the transaction. This will make it easier for you to keep tabs on approved credit purchases.

8. Enhanced Multi-user Mode

Enhanced Multi-User Mode

The QuickBooks Admin will certainly like the improved multi-user mode in QuickBooks 2017. Now the admin can easily switch to single-user mode without much of a hassle. You can view who is active and give them enough time to save their work. Moreover, it’s easier to communicate to the users to save their work and log out from QuickBooks. The Admin can give a time limit to the users, and also cancel the time limit if required.

9. Improved Search Feature

The new search feature allows you to see the possible matches when you type in the search field. The program looks at the first few letters that you type in the field and displays the required results. For example, when you type ‘Customer Storage Shed’ in the search box, you can view items that match customer, storage and shed.

Remember that space is required for the program to recognize a word. If you type ‘CustomerShed’, the software will not display the required information.

Apart from the above, QuickBooks 2017 supports additional features and bug fixes. Memorized transaction will not show blank when you have applied the frequency filter. Also, users with no or limited access will not be able to change the general company preferences.

The latest edition of QuickBooks Desktop supports high-resolution monitors. It also supports Windows 10, .Net 4.6, IE 11, and Mozilla thunderbird Email clients.

So, should I Upgrade to QB 2017?

The answer is not that simple.

By reading about the new features include in QB 2017, you will be able to make up your mind on whether or not to make the switch. Updating to the latest version of the accounting software is not the best option for everyone. While there aren’t significant additions to the latest version of the accounting software, many would find the new features helpful while performing their daily work. You must consider the costs involved versus the benefits of upgrading to the latest accounting software. Need help with the decision? Give us a call.


2017 Quick Tax Guide for Small Businesses

For most small businesses, the few months of the year means preparing for the tax season. They have to finalize the previous years’ invoices, receipts, and other documents for tax filing. However, before you meet with your accountant to prepare your tax returns, here are a few things you should know regarding the tax season 2017.

About the Tax Season 2017

The most important thing that you should keep in mind is that the deadline for filing taxes has been changed this year. The filing dates of Partnerships and S-Corps have been moved up, while C-Corps’ filing dates have been pushed back.

The due date for Partnerships (Form 1065) and S-Corps (Form 1120-S) has been pushed up from April 15 to March 15. Also, the filing date of C-Corps (Form 1120) has been pushed forward from March 15 to April 15.

Make sure that you keep the new deadlines in mind when preparing for the current tax season. Small businesses that miss their deadline for filing taxes will have to ask for an extension from the IRS. That being said, the taxes are still due on the tax day even if the IRS grants an extension, and any money owed to tax collection agency must be paid.

Tips to Prepare QuickBooks Online for Tax Time

QuickBooks Online (QBO) can make the process of filing taxes super easy for the accountants. Almost everything that you need to enter into the tax returns will be available in the QBO accounts. But you need to ensure that the accounts accurately reflect the transactions carried out during the year. This is a critical step. Otherwise, if the IRS finds any errors such as missed transactions during an audit, you will have to pay a hefty fine.

The first task that you should do is review the accounts and ensure that they correctly reflect actual transactions. Make sure that all the credit and cash transactions are entered into the accounts. Also, you should review the accounts and ensure that the transactions have been categorized correctly. Here are some of the other things that you should specifically look at when reviewing the accounts.

    • Transactions recorded to uncategorized expenses and income
    • Duplicate Transactions
    • Old balances in the account receivable and payable,
    • Old balances in the undeposited fund’s accounts

Next, you must review the profit and loss report and balance sheet to ensure they accurately reflect the transactions entered. Also, don’t forget to reconcile and update the bank account.

Once the above steps have been completed, call your accountant to prepare the tax returns. Remember that taking these steps will make the tax process straightforward and uncomplicated. You will save your accountant time and you will save money. It will also ensure that tax file doesn’t contain any errors, thereby, avoiding the need to pay the large fine to the IRS.

Quickbooks Software

Create and Memorize Reports in QuickBooks

QuickBooks contains several pre-created reports that display summary information from the company data file. The reports are crucial to small business owners for charting the future trajectory of the company. QuickBooks reports can be customized according to the specific user’s needs. In this article, we will cover basic information about how to create and memorize a report template in QuickBooks Desktop 2015 and later. Here you will learn about how to customize, filter and memorize reports to suit your needs and preferences.

How to Customize Report Template in QuickBooks

QuickBooks Desktop allows you to customize the content of any report.  You can add or remove the columns, customize fields, add or delete the header or footer, and also customize the style and font of the report.

In order to customize a report, you should follow the steps outlined below.

Step 1: Select ‘Reports’ from the Menu bar.

Step 2: Open any report, and then click on ‘Customize Report’.

Step 3: Click on the available tabs to customize the window.

Step 4: Once you have customized the report, you must click OK.

The available tabs in QuickBooks that you can customize include Display, Filters, Header / Footers, and Fonts & Numbers.

In the Display tab, you can change different settings regarding the content displayed in the report. You can select the dates covered by the report, report basis (annual or cash), and columns displayed on the report. You can specify how the columns should be displayed in the report (by day, by total, by item type etc). The sort option allows you to choose how the data is sorted (such as ascending or descending order). Also, you can specify to add sub-columns for the previous period, previous year, year-to-date, and percentages in the report.

The Filters tab contains options that you can use to filter the information contained in the report. You can add or remove filter as per your preferences. You can set filters for date, amount, billing status, aging, and many other elements.

In the Header / Footer tab, you can modify information that should appear at the bottom and the top part of the report. The header text appears at the top of the report while the footer text appears at the bottom. You can select information such as company name, report titles, subtitle, and date prepared in the header section of the report. The footer information that you can select or deselect includes the page number and the extra text that you want to be displayed in the report. You can also specify the alignment of the header and footer.

Finally, the Fonts and Numbers tab allow you to select the appearance and style of the report. You can modify the fonts, font style, and font size of different sections of the report. There are several sections whose font can be modified such as column label, row labels, report data, date, report title and subtitle. In addition, you can opt to have all the numbers divided by 1000 or without cents. Lastly, select whether negative numbers should be displayed in parentheses or with a trailing minus sign.

How to Memorize Reports in QuickBooks

In order to avoid having to go through the process of customizing the report every time you want to print the report, you should have the changes memorized in QuickBooks. In this way, the customized report will be ready for future use.

Here are the steps that you should perform to memorize a report:

Step 1: Click on the Memorize in the report window (figure below).

Memorize Reports

Step 2:  Next, you must type a name for the memorized report. You can select the ‘Save in Memorized Report Group’ option if you want to categorize the report template. Also, place a checkmark next to ‘Share this template with others’ option if you want the customized report to be viewed by others.

Step 3: Click Ok.

When you perform the above steps, QuickBooks will save all the report settings. You can access the customized report in different ways. To access the customized report from the report menu you should perform the following steps.

Step 1: Click on the Memorized Reports in the Reports menu.

Step 2: Select the report, or the report group, from the list

Step 3: Click Ok.

You can also access the memorized report from the report center by following these simple steps.

Step 1: Click on the Report Center in the Reports menu.

Step 2: Next, click on the Memorized tab.

Step 3: Now, you must choose the appropriate group or select uncategorized if you had not assigned the report to any group.

Step 4: Lastly, double click the memorized report from the list.

Note that in some cases an error message may be displayed when you try to save the report settings. This type of error occurs when you try to use too many filters. If you encounter an error message when saving the report settings, you should attempt to reduce the number of filters to resolve the issue. Also, you should try reducing the items selected in each filter to solve the problem.

How to Modify the Memorized Reports

You can easily modify the memorized reports. In order to edit the report settings, you should follow these steps.

Step 1: Open the previously memorized report.

Step 2: Change settings relating to display, filters, header/footer, and font & numbers.

Step 3:  Once you have made all the required changes, you must again save the report. You can choose if you want to create a new customized report or to replace the existing memorized report.

QuickBooks is one of the more versatile accounting software programs available. By following the advice given in this article, you will master the art of creating, memorizing and modifying reports. Keep tuned in for more in-depth advice and tips regarding QuickBooks!

QuickBooks 2017 R4 Update

A Look Inside QuickBooks 2017 R4 Update

Intuit, the maker of QuickBooks accounting software, has recently released the R4 update for the US version of QuickBooks Desktop 2017.  Manually download the update from the QuickBooks support webpage.

The latest update of the popular accounting software includes a number of changes such as improvements in scheduled reports, 1099 tax filing, corrections to bank feeds and much more. Here we will look at some of the most valuable improvements in the latest update of QuickBooks Desktop 2017.

1. Additional Filters
The R4 update allows the users to specify different filters in reports. Also, the user can click on the blue hyperlink text to edit the selected filter. The last page on the printed report displays the filter descriptions.

2. Smart Search Option
Another great improvement in this latest update is the smart search feature. List names can be found quickly once the first few words are typed in the search box. For instance, if you type Family, the search box will display one or more matches to the keyword in the drop down box.

3. Improved Scheduled Reports
The scheduled reports feature is revamped in the latest update of QuickBooks Desktop 2014. You can select schedule reports by selecting them from the memorized report list. Also, you can schedule automatic delivery of the reports to other persons. The attachments are password protected and sent in the PDF format.

4. Credit Card Clear Status
Credit card clear status will be displayed after you apply the R4 update. The Cleared status word with a checkmark will appear whenever a credit payment has been reconciled to the merchant’s statement.

5. Copy and Paste Line Details in Time Sheets
The latest update of QuickBooks Desktop 2017 allows you to copy and paste line details in the weekly time sheet cards. This makes it easier for the accounting personnel to process time-in information of the employees.

The above are some of the new and improved features of the R4 QuickBooks 2017 update. Apart from introducing new features, the latest update also resolves some of the issues with the scheduled reports.

After you apply the R4 update to QuickBooks 2017, you no longer have to select ‘run as administer’ to create scheduled reports. Also, schedule reports even if you have an older version of QuickBooks installed on the PC.

In addition, QuickBooks informs you of any issues that must be resolved before you can run or create a schedule. The information is displayed before you start the scheduling process instead of after scheduling the tasks. Also, you don’t need to turn off the quick startup feature in order to schedule the reports.

The latest update of QuickBooks 2017 also introduced several changes that improved performance and stability of the accounting software. Contact your friendly neighborhood QuickBooks Pro Advisor if you want to learn more about the R4 QuickBooks Desktop update.

alt="QuickBooks Online Job Costing"

Job Costing Using Class Tracking in QBO

Intuit’s cloud accounting application, QuickBooks Online, is the preferred software choice of small business owners. And, this is not surprising. Intuit continuously improves QuickBooks Online to meet the ongoing demands of businesses. It makes performing accounting tasks a breeze.

QuickBooks Online also contains numerous features like a mobile app to manage your business on the go and class tracking. We will a talk more about the class tracking feature in QuickBooks Online.

So, What is Class Tracking Anyway?

Class tracking is a useful feature that is available in QuickBooks Online Plus only. With this feature, you will be able to track income and expenses transactions to specific projects, jobs or departments.

Although, technically speaking QuickBooks Online doesn’t feature job costing, you can make it work using class tracking. Using this feature, you will be able to track customer jobs. There is another method to track customer jobs known as the sub-customer method, but we will cover that topic in another article.

For now, you should know how to enable class tracking in QuickBooks Online.

Setting Up Class Tracking in QuickBooks Online

You can setup class tracking in QuickBooks by following these simple steps.

Step 1: Click on the gear icon on the upper right corner of the screen.

Step 2: Now, select Account and Settings listed in the sub-menu under Advanced.

You will be presented with the picture as shown below.

alt="Class Tracking On"

Step 3: Scroll down until you see the Categories section, and click on Track Classes.

And that’s it. You have just setup class tracking in QuickBooks Online.

Jobs in QuickBooks begin with an Estimate. You will be able to add Class directly within the Estimate, Invoice, Expense, Check, etc.

To add a new class, you must select Add New from the sub-menu in the Class column.


Apart from the above method mentioned above, you can also add Classes from the Class Lists as depicted in the figure below. You can access Lists from the Gear icon in the top right navigation.

alt="how to find lists"

Just click on All Lists. A new window will open up like the one below.

alt="Where to find class lists"

Next, you must select Classes from the Lists screen. To add a New Class, you must click on the New button. Next, you must add the required Class, and then save it.

You can track each of the jobs by creating reports in QuickBooks Online. You can create budget vs actual report,s as well as profit and loss by class report for the job.

After the job has been completed, you can remove the Class from the list. Note that a Class will not actually be deleted, but it will be made inactive when you delete it from the list. You will still be able to see classes along with the related expenses by generating a report.

For a more in-depth look at the process, click here to see a video on Class Tracking.

Results CRM

Results CRM QuickBooks Integration

QuickBooks® is  a reliable, affordable, and feature-rich accounting software that is ideal for small to mid-sized businesses. The software comes with powerful features that simplify complex accounting tasks. Despite its versatility and flexibility, QuickBooks can’t possibly satisfy every business needs. As a result, most other tasks are best performed by third party add-ons that connect with the software to extend its functionality.

One of the add-ons that we will discuss here is Results CRM that is a must have for every small business owner. This application helps you manage relationship data, contacts, marketing campaigns, leads, sales quotes, and expenses. It also allows you to prepare reports that you can view to make important financial decisions relating to the business.

And above all, the application brings a new meaning to connected applications. It supports multi-directional integration with 3rd party applications such as Constant Contact, SmartVault, and much more. This greatly helps enhance business productivity.

Results CRM – Features and Functionalities

Results CRM is an important business productivity tool for any business. Some of the value added features of Results CRM are briefly mentioned below.

Contact Management

Results CRM provides complete contact history. It combines contact information from different departments becoming a “one-stop-shop” location for accessing contact data. The software merges information from sales, customer relations, accounts, and other departments, and makes it accessible for relevant personnel within the company.

When the employees know what has been promised to the customer, what are the requirements, and what is the scheduled delivery date, they are better able to serve the customer and exceed expectations.

Sales Management

Using Results CRM, the sales manager can easily monitor and manage sales opportunities and leads. The software allows sales personnel to send quotes, create follow-ups, and better manage sales pipeline. It streamlines sales workflow and preserves every detail from the sales process from first contact, sales quote, invoices, and payments.

Automation and Customization of Processes

Another great value added feature of Results CRM is that it allows creation of custom processes and automates assignment to company personnel. It provides  for the creation of process templates that are customized to the needs of the business.

The processes are automatically assigned to the person(s) at a specified time. This ensures consistent delivery of services that result in complete customer satisfaction.

Tasks Schedule and Assignment

Using Results CRM, you can view available resources and open tasks that can be assigned to the employees. Through its user friendly interface, you can easily view task schedule and assignment. It features a Work Group calendar. You can drag and drop assignments and reschedule workloads in no time.

Scheduled activities can be sorted by date, customer, product, and assigned personal. This provides maximum flexibility and control in viewing and scheduling assignments. The end result is a happy customer who will gladly recommend services of the company to friends, family, and cohorts.

Maintain Accurate Customer Information

Results CRM allow information accuracy when it comes to managing purchase orders and invoices. All the contact information can be kept up-to-date, which will ensure that the quotes and invoices are sent to the correct address.

Project Management

One of the most useful features of Result CRM is that it allows tracking of product status, costs, tasks, resources, and revenues. Using the customer relationship software, managers can know how to schedule and optimize the workflow. With just a few clicks of a button, they can get detailed information of the project to ensure that everything is in order.

Customer Invoice Management

A great feature of Results CRM is that it allows billable employee time to be converted into invoices. The software integrates with QuickBooks, and transfers accounting relating data. Users can view products ordered, payments, account balances without needing to access the accounting software.

Results CRM Pricing Plan

Results CRM has three different options available to users based on their requirements. Let’s take a look at each of the plan to see how they best serve different needs of the customers.

Results CRM – Standard Plan

The standard Results CRM plan is well-suited for sales and marketing team of a company. At the moment, the standard plan costs $95/month for five users. This is apart from the initial set-up cost of $395. The standard plan provides sales personnel to manage leads and customers, create a to-do list, prepare and send quotes, and evaluate sales opportunities. It preserves sales processes and automates scheduling thereby allowing sales personnel to deliver consistent results.

Results Business Suite

The Results Business Suite plan builds upon the features of the CRM software offering more control over managing projects, invoices, and processes. At the moment, the plan costs $195/month for five users, while the initial set-up cost is $595.

Results Field Service Management (FSM)

Results FSM costs $295/month for five users with the initial set-up cost being $985. This plan is suitable for general contractors, electricians, HVAC repair technician, and other companies that have employees working in the field. It allows remote multi-device access that helps in managing workforce spread over different geographical locations.

The initial set-up cost, also known as onboarding cost, includes training and support services provided by the company personnel. It includes user setup information where the users are trained to properly setup and configure the systems. Moreover, the service includes customization of lookup tables according to requirements of the company.

The onboarding service also includes information on QuickBooks integration, Outlook integration, and Constant Contact integration if required by a company.


QuickBooks and Results
Results CRM is a robust tool that helps businesses provide exceptional customer relationship services. The software helps sales teams and managers efficiently manage their sales pipeline. It also connects with a host of external applications including SmartVault, QuickBooks, Constant Contact, Outlook and various others that boost business productivity, and make a positive impact on the bottom-line.

By integrating Results CRM with QuickBooks, all of the account related information of the customer is synced with the accounting software. This saves time and costs of the accounting personnel recording customer related data including invoices, bills, and much more.

alt="Corelytics Basics"

Corelytics QuickBooks Integration Basics

Corelytics® can help you understand vital signs of your business. It connects with QuickBooks® and other accounting software to give you important insights about your business. The application generates trends, forecasts, goals, and benchmarks that can help owners visualize and share vital accounting stats relating to the business.

Three words that best describe Corelytics and what it does are: Monitor, Diagnose, and Adapt.

By using this QuickBooks add-on app, your accounting staff will spend less time preparing reports and more time diagnosing the financial health of the business. The software app allows you to gauge the overall financial health of the business and gain valuable business insights.

Let’s see what some of the value added features of Corelytics are and the benefits they offer to you as a small business owner.

About Corelytics: How it Offers Value to Business Owners?

alt="Corelytics Finacial Dashboard"

Corelytics is a financial dashboard that can give deep insight into your business. The software app uses predictive analytics that ties to industry benchmarks. It connects with QuickBooks to provide owners with a visual overview of their business.

The application can give you an intelligent and quick analysis of the business health without making any data entry. By just a few clicks of the mouse button, you receive detailed and intelligent insights about the financial performance of your business.

Corelytics helps you monitor financial opportunities and challenges. It keeps you on track about the business health and lets you make key strategic decisions to chart the future direction of your business. Using this software, you can understand vital signs of the business and make important financial decisions.

Probably the best thing about Corelytics is that it aggregates industry data and presents the information in the form of a simple to understand graphs. In this way, you can compare your company’s financial performance with that of the industry.

Growth Trends

Corelytics financial dashboard provides you with information that helps you gauge both short and long term trends. Using this information, you get a clearer picture of your business and understand where it’s headed. This information proves invaluable when making important financial decisions and helps make a meaningful impact on bottom-line of the company.

LOB Gross Margin

Another great feature of Corelytics Dashboard is that it helps you find out about the line of business (LOB) that is putting a drag on the company and which is generating profits. This allows you to see the problem areas that need to be tweaked or fixed. It also shows areas that need do not require change, so you avoid wasting resources on things that aren’t broken.

Contributions of the Staff

A useful feature of Corelytics is that it gives indication of revenue generated by full time equivalent employee (FTE). If the revenue per employee is decreasing, it will give an indication of employee productivity at the company. As a result, you can take appropriate actions to rectify the problem, and boost overall company profitability.

In conclusion, Corelytics allows business owners to find answers relating to the financial health of a company. By integrating QuickBooks with the application, you can gain deep insight into the financial health of your business. And, you improve the odds of success by making the informed decisions.


alt="How to Create Budgets in QBO"

How to Budget Using QuickBooks

Budgets are important for any business irrespective of its size. The activity helps keep finances on track by prioritizing expenses. This is especially important for small business owners who run a business on a limited budget. They need to conserve money to meet essential company expenses, and stay in the business.

Whether you are trying to pay back a loan or just trying to cover your company’s expenses, it’s in your best interest to make a budget. Without this you cannot efficiently manage your limited resources, and meet unexpected business expenses.

The good news is that you can easily create a budget in QuickBooks®. With just a few clicks of a button, you can quickly create a budget for your business. In this article, you will learn about how to setup a budget in QuickBooks Online and Desktop versions.

How to Create a Budget in QuickBooks Online

The first step to take when creating a budget is to set the first month of the company’s fiscal year. To do this, you must perform the following simple steps.

Step 1: Select the Gear icon on the upper right section of the screen, and click on the Company Settings.

Step 2: Next you must click on the Advanced in the Settings window (see figure below).

alt="QBO Settings"

Step 3:   Now, you must set the fiscal year by clicking on the pencil button in the Accounting section to set the First month of fiscal year.

Step 4: Once you have set the fiscal year, you must click Done.

After you set the fiscal year, your next task is to prepare a budget. You can easily create a budget using an on-screen wizard. To set up a budget, you should perform the steps that are outlined below.

Step 1: Again, select the Gear icon on the upper right screen, and click on Budgeting (see figure below).

alt="Budget WIzard in QBO"

Step 2: Create a Budget wizard will start that will provide instructions on creating a budget. Once you’ve read the instructions, you must click next.

Note: You must add QBO website as an exception to blocked pop-ups in your browser. This is important otherwise the budgeting wizard will not start.

Step 3:  In the next page of the on-screen wizard, you need to select an option to establish budget amounts. You can select option to start with actual amounts from last fiscal year, create a budget from scratch, or copy from an existing budget. Click Next when you have specified your preferences.

Budget Setting

Step 4: In the third page of the on-screen wizard, you will have to specify whether you would like to subdivide the budget. By subdividing a budget, you will be able to track separate accounts for each of your customers. Click, Next when you have made a selection.

Step 5: In the last page of the step-by-step wizard you must select a fiscal year, and then name the budget. Once this is done, you click Finish, and you are presented with a screen that is similar to the one below.

alt="Budget Input Screen"

Step 6: At the bottom of the screen, you will find boxes. You must click on any cell, and then enter the required values. Select Enter by list box and choose Monthly, Quarterly or Yearly to enter respective amounts. You can also enter an amount and click on Copy Across to have the amount copied in every boxes. Clicking on the Save button will transfer the amount in the boxes to the respective income and expense item listed at the top of the page.

You should repeat step 6 for each of the item in the budget line. That said, you don’t need to enter a budget amount for every income and expenses listed on the screen.

Step 7: Once you have completed entering the values, you must click on Finished.

Congratulations! You have just set up a budget in QuickBooks Online.

How to Create a Budget in QuickBooks 2016

The process of setting up a budget in desktop version of QuickBooks is somewhat different than creating a budget in QuickBooks Online. You need to follow the steps below to create a budget in QuickBooks 2016.

Step 1: Select Company, Planning & Budgeting, and then Set Up Budgets.

Step 2: Next, you must select Create New Budget. The following window will show on the screen.

alt="Create New Budget Screen"

Step 3: You must specify a year, and choose the type of budget that you want created in QuickBooks. Selecting the Profit and Loss option will reflect all activity for the year, while the Balance Sheet option will reflect ending balances. The former creates a budget of income and expense amount, while the latter creates a budget of assets, liability, and equity. Normally, you would create a budgeted income and expense account. Click Next, once you are done.

Step 4: In the new screen, you can specify additional criteria and instructions. You can budget using Class or Customer: Job information. Again, click Next, once you are done.

Step 5: Now, you should select an option whether you want to create a budget from scratch or using values from a previous year’s budget. After you have made a selection, you should click Finish.

alt="QBO Budget Grid"

Step 6: You will see a screen similar to the one shown in the figure above. Here you can specify the amount that you want to budget for a particular item. Enter the monthly budgeted amount in each of the cells. To copy a value across the row, you should click on Copy Across Button. Also, you can click on Adjust Row button to adjust values by a specific percentage, for instance increasing the amount by 25%.

Note: If you selected to create a budget using last year’s value, the screen will be already filled with values.

Step 7: After you have entered all the values, you must click Save, and then OK at the bottom right corner of the screen.

Well done! You have just created a budget in QuickBooks 2016.

In the end, creating a budget will allow you to better manage your finances. You can prioritize your expenses and ensure that important expenses of the company are being met. Just remember to set aside money for unexpected costs for expenses that occurs out of the blue.

alt="QuickBooks Online Subscription and Pricing"

What are the Benefits of QuickBooks Online?

QuickBooks  Online (QBO) is the cloud version of the popular accounting software by Intuit®. It is the perfect solution for anyone that wants the ease and flexibility of access while on the move. Over the past few years, Intuit has done a lot of tinkering to cloud accounting software. Today, the online edition of the popular accounting software comes with powerful features and functions. This has made it the most popular choice of small and medium sized business owners.

Using the cloud accounting software, you can benefit from dozens of features that will streamline the function of managing company financial data. Here, we put the online edition of the accounting software under our magnifying glass to find out what it offers in value added benefits to companies.

QuickBooks Online Benefits: What’s in It for You?

QuickBooks® Online stands apart from its competitors when it comes to ease of use and time saving functionalities. The subscription based accounting software is available in different versions that you can select according to your company’s needs and requirements. These include Self Employed, Simple Start, Essentials and Plus that costs $10, $15, and $30 and $40 per user per month, respectively.

All the versions of the cloud accounting software provide basic accounting functionalities as well as advanced features such as:

  • Connecting online accounts and downloading transactions
  • Automatic upgrades and backups
  • High grade security
  • Reporting features
  • and Mobile access

Below are some of the value added benefits you gain by purchasing QuickBooks Online.

a. Access Anytime, Anywhere
The most important benefit that you gain from using QuickBooks Online is accessing the software from anywhere and anytime. There is no need to be confined to your desktop PC to know how your company is faring financially. You can easily access the software while on the move using an internet enabled device.

And you know what’s even better. You can access the software anytime even late in the night when your office is closed. This is beneficial for those late owls who find that they think better during the night. You can access the company data while you are on a vacation abroad to track your company’s finances, and give direction to the employees if necessary.

b. Managing Remote Employees
A great benefit of QuickBooks Online is that it allows you to better manage remote employees. If your company have workers that perform tasks at remote locations, you can use the software to keep track of their work time. When your workers use time-in compatible attendance software that syncs with QuickBooks, accounting data such as number of hours worked, late arrivals, holidays, etc. can automatically transferred from the online attendance software to QuickBooks Online. This eliminates the need to manually enter the data in QuickBooks. Thereby, you save precious time for your accounting personnel. The end result is increased productivity of the accounting personnel and reduced operational costs for the company.

c. Third Part Software Integration
Without hesitation, one of the most important benefits of QuickBooks Online is integration with third party apps. The online version can easily connect with other popular third part apps such as Spotify, SalesForce CRM, Square, Revel POS, and eCommerce payment software platform.

Integrating the accounting software with the third part apps will keep the accounts updated in real time. You will always have access to accurate and up-to-date accounting information. Moreover, it will ease the task of the accounting personnel in performing their tasks and reduce the chance of error in manually entering the data. As a result, they can prepare timely, error free, and quality accounting reports for you that will prove invaluable in charting the future course of the business.

d. User Friendly Interface
A great thing about QuickBooks Online is its easy-to-use interface. You can easily access important functions without having to navigate deep into the menus. Most of the accounting tasks can be performed by clicking just a few clicks of a button.

The left vertical pane consists of tabs that you can click to access Vendors, Customers, Employees, Reports, Transactions, Taxes, and Apps. A gear icon located towards the top portion of the screen gives you easy access to advanced accounting features. Overall, the user interface is simple and less cluttered as compared to the desktop version of the accounting software.

The reports can be filtered and customized in a way that you get exactly the information you require. Generally speaking, although the reporting feature is not as robust as the desktop version, most business owners are satisfied with the amount of information provided by the QBO reports.

e. Automatic Updates and Backup
With QuickBooks Online you don’t have to worry about updating the software or creating a backup of the company file. The company file is automatically backed up. Moreover, you also don’t need to upgrade the software every year. The accounting software automatically updates on the back-end. This allows you access to the most recent features and functionalities.

How Does QuickBooks Online Differ from Desktop Version?

Now that you know the benefits of the QBO, you might be wondering how the online version differs from the desktop version. The simple answer to this question is that if  you want flexibility to access the software from anywhere, you should opt for QuickBooks Online.

However, if you want powerful features like the following:

  • Average cost valuation of inventory
  • Batch invoicing
  • Multiple price levels
  • Batch time sheet entry
  • Modify and covert estimates to sale or purchase order
  • Advanced reporting features

You should buy one of Desktop version of the accounting software. Contact us for assistance in choosing the best software option for your business and to receive special discounts.



alt="Email Forms in QuickBooks"

Email Forms and Invoices in QuickBooks

Do you know that you can email forms and invoices directly to your customers through QuickBooks®? Yes that’s right. QuickBooks allows you to send an unlimited number of forms and invoices to your customers right from its user friendly interface.

QuickBooks® is an affordable and cost effective accounting software that allows you to easily send any number of estimates, invoices, packing slips, sales, and other reports through just a few clicks of the button. The forms and invoices are sent to the users using three methods:

  • Outlook,
  • Web Mail Account, and
  • QuickBooks E-Mail

In this article, you will reveal the secrets on how to send forms and invoices to the customers using QuickBooks. Admittedly, sending forms and invoices from QuickBooks will save a lot of valuable time of your accounting staff in servicing your clients.

Note: Sending forms and invoices through QuickBooks Mail account is only available for users who have subscribed to QuickBooks Pro Plus, QuickBooks Premier Plus, QuickBooks Enterprise Full Service Plan, QuickBooks Payroll, QuickBooks Billing Solutions, Accountant’s Copy File Transfer, or Intuit Merchant Services.

Set Up Preference for Sending Forms and Invoices

The first step is to select your preferred method to send forms and invoices through QuickBooks. You should click edit menu button and select preferences. In the preference tab, select the send forms tab. You will then see the following screen when you click on the send forms tab:

alt="QuickBooks Preferences"

In this screen, you can choose which program QuickBooks should use to send the forms and invoices through email. If you want to send webmail through Outlook Express, Outlook, or Thunderbird, you should select “Outlook” radio button. You should select “Webmail” if you want to use web mail services such as Yahoo!, Gmail, or Hotmail to send forms and correspondences to your clients. Finally, if you have subscribed to QuickBooks Mail service, you should select “QuickBooks E-mail” radio button.

From this screen, you can also select “Auto-check the Email Later” checkbox. When you set up a client in QuickBooks, you have the option of selecting whether you want them to receive invoices, sales receipts etc. through email. On selecting the auto-check the email later checkbox, QuickBooks will automatically mark all forms (sales receipts, invoices, etc.) to be emailed to those clients.

Outlook Email Client

nding forms through Outlook, Outlook Express, or Thunderbird email client is fairly easy. You do not have to enter any settings in QuickBooks to integrate the email client with the accounting software. Just make sure that you have selected “Outlook” in the send forms preference tab as described above.

In order to send forms and emails through the outlook email client, you have to follow these simple steps:

First, open the Outlook (Outlook, Outlook Express, or Thunderbird) client.

Second, in QuickBooks, open the form or invoice that you want to send to the client and click on the Email button. An Outlook message window will open with the attached form.

alt="Outlook Email"

Third, the To Address bar should already be filled with the address of the clients that are set up to receive receipts or invoices through email. In case you want to add or remove clients, you can do so by editing the Address bar. You can also edit the message that you want the client to receive with the invoice.

Fourth, after the email message is finalized, select the send button screen to email the attached form or invoice to the client.

Web Email Client

You have to set up the web mail account manually to send forms and invoices using QuickBooks. In order to send forms and invoices through the web mail client, you have to follow these steps:

Step 1: In the preference screen, click the send forms tab and select “Web Mail” radio button.

Step 2: Now, click on the Default button. You will see a screen similar to one depicted below.

alt="Setup Email Client"

Step 3: In this screen, you can add the details about your web mail client. In the “Email Id” box enter the full email id of your web mail account e.g. Next, select the email provider from the drop down list.

Step 4: If you selected Yahoo!, Gmail, or Hotmail as an email provider, QuickBooks will automatically fill the Server Name and Port for you. However, if you selected others, you have to have to contact your web mail service provider to know about the details.

Step 5: Click OK once all the information is entered.

Step 6: Now, open the form or invoice that you want to send to the clients and click Email button. If QuickBooks asks for a password on sending the email, enter the password of the web mail account and not the QuickBooks account.

QuickBooks Email Client

You do not have to change any settings when sending invoices or forms using built-in QuickBooks email client. Just select the “QuickBooks Email” radio button on the send forms preference tab. You can send the invoice or form by clicking on the Email button.

However, you should note that a record or copy of the sent invoice is not saved by the QuickBooks Email client. In order to save the copy of the sent email file, you have to set up a default BCC address in the preference tab.

alt="QuickBooks Email Automatic Copy"

In the preference tab, select the send forms tab and click on Company Preferences. In this screen, you enter the recipient’s email address in the BCC box.

No matter what the nature of your business, sending receipts, invoices, and forms to clients on time is essential. QuickBooks makes it easy to send forms and invoices directly to the customers and vendors. This saves precious time and resources of your company in preparing forms and invoices to send to the clients.

Your staff does not have to print and scan the invoices and forms separately for the clients. Upon approval, relevant staff can send forms and invoices to the clients directly through QuickBooks, thus saving time and money.

alt="Reimbursable Expenses"

Record Reimbursable Expenses in QuickBooks

Reimbursable expenses are out-of-pocket expenses that a company incurs on behalf of its client. Afterwards, the expenses are included on an invoice sent to the client. QuickBooks® distinguishes this kind of expense and tracks which expenses have been invoiced to the client.

In this post, we will show you how to properly enter and record Reimbursable Expenses in QuickBooks. You will also learn how to invoice the reimbursable expense to the customer.

Record Reimbursable Expenses in QuickBooks

There are three ways you can record reimbursement expenses in QuickBooks. Most people will use Method No. 1 and Method No. 2. However, you can select the method that seems most convenient for you.

QuickBooks Desktop Enter Bills


Method 1: Expense Account Method

This is the most common method of recording reimbursable expenses in QuickBooks. In this method, QuickBooks records the reimbursement as an expense. This expense is transferred to the sales revenue account upon invoicing the customer.

Step 1: Click the Expense Tab from the Enter Bills or Write Checks screen.

Step 2: Select the appropriate customer in the customer:job tab.

Step 3: Now, select the appropriate expense account and enter the amount of reimbursement expense.

Step 4: In the billable column, enter a check mark in the checkbox. This indicates that you want to bill the customer later for the reimbursement expense. You can leave the check box blank in case you do not want to charge the customer for the expense. Note that the expense will still display in the expense account.

Step 5: Save the transaction.

Method 2: Items Tab Method

The Items method tab is ideal in situations where markup needs to be added to the reimbursement expense. It is the only method that allows gross margin to be determined without creating an “Unbilled Costs” account. The customer’s reimbursement expense is treated as revenue and invoiced to the customer later on.

Using this method, you enter the reimbursement expense as an item in the Enter Bills, Enter Credit Card Charges, or Write Checks screen. When entering the expense account as an item, the reimbursement amount is posted to the cost account you chose while setting up the item.

On the other hand, when invoicing the amount in the sales receipt or invoice screen, the reimbursement amount is posted to the revenue account you chose while setting up the item.

Step 1: Go to the Item List screen and create a new Other Charge Item.

Step 3: In the item screen you can see the box that says, “The item is used in assemblies or is a reimbursable charge”. Click on this box.

Step 4: On the Enter Bills, Enter Credit Card Charges, or Write Checks screen, go to the items list screen. Select the Item that you have just created. Take care not to place a check mark on the column on far right side of the screen.

Step 5: Fill in the required information and save the transaction.

The method is not easy. Setting up the item takes time and involves careful consideration. Due care must be taken in assigning item in the Edit Item Screen. The item needs to be assigned to the correct sales/revenue account on the “Sales Information” section and the proper cost account on the “Purchase Information” side

Moreover, the method is also difficult to implement in case the company wants to post to various revenue and cost accounts. Each item needs to be established and customized individually depending upon the accounts where they are to be posted.

Method 3: COGS Method

Another way to record the reimbursement expense is to enter it in the COGS account. The cost will appear on the “Unbilled Costs” report and cannot be billed to the customer. Companies who do not charge the reimbursement expense to the customers can use this method.

However, note that once the reimbursement expense is entered through this method, it can never be billed to the customer.

First: Click the Expense Tab from the Enter Bills or Write Checks screen.

Second: Select the appropriate customer in the customer:job tab.

Third: Now, enter the reimbursement expense in the COGS account rather than an expense cost as in Method 1 above. Notice that you cannot select the column on the far right side of the screen. This shows that you cannot bill the expense to the customer.

Fourth: Save the transaction.

Invoice Reimbursable Expense in QuickBooks

Invoicing reimbursable expenses in QuickBooks is quite easy. The following steps reveal to you the correct way to invoice reimburse expense to the customers.

QuickBooks Desktop Create Invoices

Step 1: Create a new invoice in QuickBooks.

Step 2: Select the customer from the drop down list in Customer:Job tab.

Step 3: Now, click the ADD Time/Costs button.

Step 4: In the new screen, add the reimbursement expense that you want to charge to the customer. If you do not want to bill the customer for a specific reimbursement expense, click the Hide column to remove the expense from the list.

If you used method 2 to enter the reimbursement expense, you must add the reimbursement item you created previously that is associated with the customer. When you select the item, it is placed onto the customer’s invoice screen.

Step 5: Now, create a markup account by entering the markup percentage (%) or amount in the Expenses tab.

Step 6: Once all the required information is entered, you must click OK to transfer the information to the invoice.

Note: The Hide button will not delete the expense. It will still appear in the QuickBooks accounts. However, the customer is not charged for the expense. Also, in case you accidentally delete the invoice or the invoice line, you must open the reimbursable expense window. Then, click on the grayed invoice icon next to the customer: job to make the expense billable again.

Using QuickBooks accounting software is very easy to use. Both small and mid-sized companies use the benefits of this versatile and affordable software. Your business gets the needed boost to go above and beyond the competition. You not only experience cost savings, you bill reimbursable expenses like a pro.

5 Productive QuickBooks Add-ons

You may not know it, but QuickBooks accounting software has found hundreds of third-party add-ons to extend its functionality.  You get to handpick from a host of integrated apps. Each serves different functions, such as streamlining inventory management, giving you more flexibility to record employee time, etc. Using QuickBooks add-ons, you can automate different aspects of your small business.

Let’s take a quick look at 5 must-have apps that are perfect for improving small business productivity. Most of the add-ons listed here are reasonably priced. Additionally, the add-ons mentioned work with QuickBooks Desktop, Online or in some instances, with both versions of the accounting software.

1. SmartVault for QuickBooks (
Smart Vault® for QuickBooks is a great add-on that allows you to go paperless and organize your documents. The online document storage add-on integrates with QuickBooks. It allows you to attach documents to any QuickBooks entry.  Just scan and attach documents to customers and vendor records, bills, invoices, and much more.

Attaching documents within QuickBooks also makes your accounting system audit-ready. All related financial data will be located in a single location, which makes it easier for internal and external auditors to examine and verify company records.

2. Corelytics Financial Dashboard (
If you want greater insights into your small business, you subscribe to Corelytics® Financial Dashboard. The online service retrieves information from QuickBooks and presents the data in the form of easy-to-understand reports.

Not only is Corelytics an award-winning application, many consider it the best solution of its kind. Apart from tracking the performance of the company across different lines, the add-on also allows you to compare how the results stack up against competitors.  Moreover, the software generates forecasts based on existing financial performance. Try the app for 30-days free, and then the cost is $99/month. No credit card required for the 30-day trial.

3. SpringAhead (
SpringAhead® uses spreadsheets to monitor employee expenses and time. The online add-on allows you to monitor employee time, expenses, and bills by integrating with QuickBooks. Through three-way integration between QuickBooks, SpringAhead, and SmartVault, you can enter expense data, attach scanned receipts, and export the data to QuickBooks.

4. Results CRM (
Results CRM® is an integrated QuickBooks add-on that handles your marketing and sales efforts. You can also manage your relationship and contact data, sales quotes, marketing campaigns, expenses, reports, and much more. The add-on software supports multi-directional integration between QuickBooks, Constant Contact®, Smartvault, and several other programs, greatly improving business productivity.

5. SOS Inventory (
QuickBooks Online provides great flexibility and convenience in managing accounting functions. However, it lacks a robust inventory management feature. You can solve this problem to some extent by using a third party app known as SOS Inventory®.

SOS integrates with QuickBooks Online and allows small businesses to manage inventories, sales, and customer orders effortlessly. Additionally, you save a lot of time using this third party app. It comes with several features that simplify the task managing inventories.

One of the best things about the app is that it can be accessed from anywhere with a smartphone. Advanced features allow you to manage multiple items located in different locations. You can test the online service free for a 30-day period, after which you can subscribe for $20 per month with a maximum of three users.

Indeed, the above list mentions some of the best QuickBooks add-ons to enhance the productivity of small businesses. There are hundreds of other add-ons that extend the functionality of the accounting software. To read more on QuickBooks apps, check out 7 Great QuickBooks Online Apps.  If you use any QuickBooks add-ons that have improved your company’s productivity, share them with us by using the comment section.


QuickBooks small business software

QuickBooks: Small Business Accounting

Are you the owner of a small business enterprise, and wish to expand your company in the near future? In order to achieve your dream, you need to ensure the smooth management of all business expenses. Otherwise, losses may prove the main hurdle to your future aspirations.

The efficient management of finances is one of the most important aspect for every small business. Without a proper accounting system to ensure timely payments, small business owners find it hard to keep a track of all their expense accounts. Generally, limited funds and a set source of income make it difficult to manage company expenses. As a result, entrepreneurs and small business owners need an accounting solution that offers them efficient bookkeeping with no hassle. This is where QuickBooks accounting software comes into the picture.

It is premium accounting software designed with the expressed idea of assisting business owners who lack the accounting knowledge and skills to manage their company finances effectively.

Running Your Small Business Better

QuickBooks is the all-in-one solution to efficient business financial management. The software features offer a system that ensures timely payments to vendors while keeping track of all the different company payment transactions. It maintains a much needed record that provides business owners with a clear idea how their business is progressing.

Following are some of the helpful features that can help with the efficient management of all company expenses and income accounts.

Send Invoices Easily

QuickBooks generates customized invoices for your business. As a result, your customers receive invoices created by you.  Add your company logo to the design of your choice. Also, include customized fields in the system generated invoices.

Accept Payments through the Software

QuickBooks helps businesses accept payments through online systems as well as by means of a mobile payments system. This makes it possible to ensure the smooth and efficient management of invoices and on-time payments to from the customers for a positive cash flow.

Track Sales and Expense Transactions with Ease

The software generates detailed reports and statements that help business owners keep track of all company expenses and sales. The software generated records are highly accurate and free of any risk of human errors that could affect the records of the company.

With system generated records available for scrutiny, it is easy to skim through documents and entries. More importantly, you get an idea of the different expenses handled by the company. As a result, you can remove or reduce any unnecessary expenses to make the business more profitable. Hence, you avoid the wasteful squandering of your limited resources.

The software maintains an updated view of all the company sales and expenses, and assists the business owners to get a clear idea of their generated profits. This gives a good understanding of the current financial condition of the company, enabling the owner to make guided decisions in the future.

Integrated Payroll Feature

Employee salaries are a major company expense. And, an integrated payroll feature ensures easy management of workforce salaries and record-keeping. QuickBooks also manages your payroll taxes and monthly, quarterly and annual payroll filings.

Linked To Your Online Banking Account

Link QuickBooks to your online bank account for all business related transactions. Doing this, helps you to keep a track of your expenses easily and without any hassles. With the online transactions connected with the software, you can control and monitor all transactions.

QuickBooks automatically uses data from your bank to update your company financial records. Therefore, it removes any chance of error because of manual data entry, and it also saves you valuable time.

The software is so sophisticated. It automatically classifies transactions according to your accounting method by arranging the data and management of your accounts.

Ensure and Enjoy Fast Payments

QuickBooks accepts debit and credit cards for business convenience, as well as ACH payments by customers. Invoices can be sent by email. And, business owners can check the status of their invoices in real time.

Easy VAT Calculation

Intuit equipped QuickBooks with a feature that lets company owners easily view their VAT liability. This helps them complete and file their return each quarter and avoid any legal problems.

The software generates profit and loss statements and balance sheets. These statements give an accurate idea of the current financial condition of the company.

Use the Software on a Variety of Devices

QuickBooks syncs easily to a variety of devices. Therefore, your financial details are available whenever you need it. The software can be accessed through computers. iPhones, iPads and Android devices provide easy access while on the go.

More importantly, password-protected logins and firewall protected servers give you piece of mind. QuickBooks also uses the same encryption technology (128 bit SSL) as the world’s top banks. As a result, your data is secure.

Backup Database Feature for Information Protection

QuickBooks offers a feature for keeping a backup of your daily transactions, so the information is safe and secure. Files are automatically backed up once a day, every day. Business owners can keep their critical financial data in the cloud.

QuickBooks is a complete accounting solution. It is the answer for many small business owners worries. Especially, those who lack the accounting skills and knowledge to manage their company finances will find it efficient and effective.

Finally, for more information on small business accounting, read article Tips for Starting and Growing Your Small Business.


QuickBooks attachments tips and tricks

QBO Attachment Feature Enhanced

QuickBooks Online (QBO) contains a number of powerful features including document attachment that makes accounting a breeze. You can save a great deal of time when you use QuickBooks accounting software for recording financial transactions. The cloud accounting software provides great flexibility in managing accounting information for small business users.

One of the top features is the ability to attach documents to transactions such as estimates, expenses, bills, and invoices. You can use attachments for various purposes such as:

  • Attaching contracts to invoices or estimates
  • Adding receipts to expenses for such things as making purchase in stores etc.
  • Attaching bills to payments and expense forms

The attached documents can be used by auditors to verify payments made using the online accounting software. Intuit improved and enhanced the feature in QuickBooks Online, allowing users to add a picture to name of product or services regardless of whether it was inventory, non-inventory, or service item.

Recently, the attachment feature in QBO received a slight upgrade. Now, users can attach documents and pictures to list names including Vendors and Customers.

How Do You Upload an Attachment in QuickBooks Online

You can upload different types of attachments in QuickBooks Online. They can be in the form of scanned photos, PDFs, and Word documents among others. The attachments can be uploaded from multiple places in QuickBooks. These include:

Individual Transaction Forms — You can upload attachments when recording new transaction such as an estimate, an invoice, or expense. The attachment will be linked to the transaction that you can view at later time.

You can add attachments by creating a new transaction and selecting Create (+), and then Estimate, or Invoice, etc. Afterwards, you must scroll down to the attachment section and drag-and-drop new attachments.

The attachments that are linked with estimates and invoices can also be emailed to the customers. To do this you need to click on ‘attach to email’ and then send to the customers. This is a great way to keep the client updated about the transaction by sending relevant photos or reminders.

Attachments Page — This is a convenient place to upload multiple attachments from a single location. You can then link them to individual transactions. Go to the QuickBooks Attachments page: Gear > Attachments.

Attachment features in QuickBooks Online

To upload the attachments, drag and drop them in the attachment window. Also, you can click on the paper clip icon to select the files that you want to attach in QBO. The attachment file cannot be greater than 25 MB.

Sort attachments by clicking on the header area above the attachments, Name, Type, Size, and Note. You can also edit the attachments by adding a note.  Click in Action column, click the Down arrow next to the appropriate item, and select Edit. A window will open showing you the receipt and a Notes area where you can add additional relevant information.

On the Attachments page, you can create a compressed Zip file of multiple attachments. You can also link the attachments to expense/invoice from this window. Furthermore, you can edit or delete the attachments, and print them if desired.

One last tip, you can zoom in on the details of each attachment displayed on the page. Just click in the Action column, click the Down arrow next to the appropriate item, and select Edit. A preview of the receipt or attached document will open. Use the mouse to zoom in on document and scroll either vertically or horizontally to view detail of the invoice. You can also use Up, Down, Left, and Right button to view details of the attached documents.

Bank Feed and Register — You can also add attachments in the Bank Register and Bank Feed areas. To upload an attachment in the bank, you go to Registers via the home page or Chart of Accounts. Click on Register, then the gear icon, and lastly, attachments.  You will be able see an Attachments column appear. It is indicated by a paperclip icon. You can see which transactions have an attachment and those that do not.

Quickbooks- Bank Feed and Register
To attach documents in the Banking area, you must select a transaction by clicking on the line item. The line item will open up to display more details on the transaction, and the Add Attachment link in blue. Select Add Attachment, the file window will open, so you can attach the appropriate document.

Quickbooks-bank and credit cards

Customer Center — The latest upgrade allows you to add attachments from the customer center. Using this feature you can add multiple attachments to transactions for any of your customers.

To add the attachment, you must click on the Customer Center. Then, select the name of the customer.  The Attachments field can be found at the bottom of the screen under the Customer Details tab. Click on the paperclip icon or drag and drop your desired attachments. You can add and link multiple attachments to the customer. View the attachments by clicking on the customer name. Select customer details. Then, select the attachment that you want to view. A new window will open in another browser tab or screen.

Attach records to customers


Vendor Center — Another upgrade is the option to put attachments with Vendor names.  To add attachments, go to the Vendor Center. Click on the name of the vendor. You will find Attachments field at the bottom of the screen under the Vendor Details tab. Similar to adding attachments in Customer center, you can select and upload multiple attachments.

Preview attachments by clicking on the Vendor name, and then select Vendor Details. A new window or tab will open where you can view the attachment details/image.

A final tip, you can attach email receipts in QuickBooks Online. This is a handy feature to attach receipts received from online vendors such as Amazon and Uber. To save the receipts, you must click on the attachment, save them on the desktop, and upload them to QuickBooks.


The QuickBooks Online attachment feature is certainly useful for accountants. The saved attachments come in handy during the audit of the company accounts. These attachments serve as primary documentation of your business expenses. Each and every expense can be traced, thereby, helping your accountant and auditors to verify your expenses.

The information mentioned here will make it easier for you to add attachments in QBO. If you have further tips to share relating to QBO attachments, you can comment in the box below.

7 Great Apps for QuickBooks Online

quickbooks-online-app-onsQuickBooks Online offers an easy to use, robust, and accounting interface that works anytime, anywhere. At present, over 1 million businesses worldwide are benefiting from the online accounting software. The simple yet powerful interface of the accounting platform provides scalable solutions that fit the requirements of businesses of all types and sizes.

The online accounting software does an excellent job handling the basics – invoicing, budgeting, bank reconciliation, reports, and so on. Yet, the addition of the third-party add-ons really boosts its functionality and takes it to next level. These add-ons are available on the home screen of the QuickBooks Online or the Intuit App Marketplace.

Some of the add-ons are for free while others require you to pay a monthly subscription fee to avail their services. Here we present a list of 7 great QuickBooks Online apps that provide value added functionality for online accounting users.

1. TSheets Time Tracker
TSheets® Time Tracker is one of the best QuickBooks Online apps. The add-on easily integrates with the online accounting software and provides the ability to track employees’ time for payroll, job costing or invoicing.

Once installed in QuickBooks online, staff can clock in using their mobile devices. This is extremely useful for organizations that allow employees to work from their homes. The add-on tracks employee’s time and GPS location points for employee routing, accountability and more.

You can review employee times in TSheets and then sync to QuickBooks Online after approval. You can then use the recorded data for job costing, payroll or invoicing. This greatly reduces the accounting time and cost incurred in keeping track of the remote employees.

2. Add-On for PayPal Integration
PayPal is another great QuickBooks Online app. The add-on syncs the company’s PayPal related sales transactions with the online accounting software. You can use this add-on to keep your transactions organized and in one place.

The QuickBooks Online PayPal app easily synchronizes PayPal receipts, fees, tax, and discounts. Once installed, data is synced and categorized automatically without any user intervention. The online app can also generate sales receipts for transactions. It can also adjust inventory for products that have inventory tracking enabled.

What’s more, the online app gives you complete control of how PayPal data shows up in QuickBooks Online. Customize settings to make sure that the data is recorded and classified properly. In addition, you can decide which information is entered or discarded from the QuickBooks accounting software.

3. Sync Business with American Express Open
This useful add-on allows you to sync your American Express® online account with QuickBooks Online. The add-on securely connects your business card with the online accounting software. You can also use the add-on to import your customized QuickBooks categories into the American Express online account.

You can label or categorize your transactions directly from the online statement. When the transactions are transferred to your QuickBooks Online company file, you do not need to categorize the transactions again.

When this add-on is combined with Receipt Match Mobile App, you can snap pictures of the receipts and label them on the go. You can download the Receipt Match® app for free from both the Android and iOS app stores.

4. Method CRM
Method CRM® is a powerful customer relationship management (CRM) tool. This online tool makes it easy to track leads and manage them once they convert into customers. The Method CRM add-on integrates seamlessly with QuickBooks Online. You can sync invoices, discounts and other customer transactions into the online accounting software.

The customer relationship add-on allows you to track potential leads. You can use the app to manage your customer service team, assign tasks, and send follow-up emails to the potential customers. Your customers, online vendors, customer representative teams, and more are all accessible anytime, anywhere.

You can also integrate the customer service app with your website. The customers can request information about your product and services directly from the website. Sales reps can then follow up with the leads and try to convert them into customers. Once the leads are converted into customers, the status is updated on the website.

5. Shopify Cloud Cart Connector
Shopify Cloud Connector is another great app for QuickBooks Online. The add-on allows seamless connectivity between the online accounting software and Shopify, a popular online e-store platform. Once installed, the add-on automatically syncs inventory and orders with QuickBooks Online.

You can use the cloud-cart connector to create credit memos, refund receipts, and partial refunds. The add-on can match customers’ orders by company, name, or assign a single customer to all orders. The online cart can map the items either manually or using an SKU. The fields are broken down by functions. This makes it easy for you to make changes as necessary.

6. LivePlan Dashboard and Forecasting
LivePlan Dashboard and Forecasting provides a powerful user interface to create budgets, track performance, and forecast sales. You can use the dashboard to get deeper insights into your company. These insights are used to understand the performance of the company. Thus, making it easier for you to chart its future direction. LivePlan add-on gives you powerful tools to compare the actual performance of the company against the budget. You view how your company is doing compared to last month, last year and more.

7. FG Receivables Manager
Finally, FG Receivables Manager is another great online add-on for QuickBooks Online. The online add-on allows you to save time on monitoring your account receivables. You can use the add-on to reduce bad debt invoices by more than 70%. A definite must have tool for companies to significantly improve their bottom-line.

To sum up, QuickBooks Online third party add-ons greatly extend the functionality of this powerful accounting software. You can use the add-ons to sync accounting information, monitor your customers, gain deeper insights, track employee time and much more!

QBO 101: Setup Roles and Users in QuickBooks Online

QuickBooks Online offers flexibility and convenience in performing accounting functions. The accounting software is ideally suited to the needs of medium and small businesses. What’s best about the accounting software is that you can scale it up (or down) based on the required needs of your business.

The simple version of QuickBooks Online subscriptions includes access to a total of three users, (one user and 2 accountants) who can access the cloud software simultaneously.

QuickBooks Online Essential subscriptions include access to five concurrent users (three users and two accountants). QuickBooks Online Plus subscription allow access to seven concurrent users (five users and two accountants).

With QuickBooks Online Plus subscription, you can add up to a maximum of twenty-five users at an additional cost.

So, the question is how do you add a user or accountant to QuickBooks Online?

You can add users and assign roles from the Administrator panel. In order to add a user, you must perform the following simple steps.

  1.  Click on the Gear Icon on the upper right corner of the screen.
  2.  Select Manage Users from the sub-menu under Your Company.
  3.  Click on the New button at the bottom right corner of the screen, select the type of user you want to add, and then click Next.
  4.  Now, you must specify the access right that you want to give to the user’s, and again click on Next.
  5.  In the new screen that opens, you can make adjustments to the user’s access like limiting their ability to make changes to customer accounts, print checks, etc. You can even provide view only access when going to the next screen.
  6.  Lastly, you must enter the email address of the user that you want to give access to QuickBooks Online, click on the Next button, and then Finish.

Congratulations! Now, you have successfully setup a new user in QuickBooks Online. An email will be sent to the new user who must select Click Here. The user will have to create a user ID and password to gain access to the company file.

Now that you know how to add a user in QuickBooks, let’s add and assign your Accountant access to your QuickBooks Online account. The process is really simple and somewhat similar to adding users.

First, click on the Gear Icon on the upper right corner of the screen.

Next, Select Manage Users from the submenu.

Now, under the accounting firms at the bottom of the screen, you must click on Invite Accountant.

Finally, you must enter the email address of the Accountant, click Next, and then Finish.

Once you perform the above steps, an email is sent to the Accountant containing a link to access the software.

Owine additional type of user that you can add in QuickBooks Online Plus version is a Time Tracking User. These users are not charged against the number of users that you are allowed. To add this type of user, follow the same steps described above. Select Time Tracking under the Manage Users Tab.

This type of user is helpful if you charge your clients or customers for time worked. You can use Time Tracking to record people’s time within QuickBooks Online. That way, you can easily pull billable hours into your customer invoices.

Projector – One of the Best Hosted Solutions Designed for Professional Services Firms

A projector is an online software solution that can be integrated with QuickBooks Online and Desktop to offer enhanced accounting functionality. The software is designed for consulting firms and automates their accounting process. Projector is not a single software, but a total integrated solution for optimizing accounting tasks and activities.

Users can export Account Payable, Account Receivable, and General Ledger transactions to QuickBooks. Moreover, the software also allows import and export of the customer and employee data in QuickBooks, and synchronize the data on a continuous basis. Lastly, the software offers analytical reports and tools that can help when reconciling and auditing accounts during the closing process of an organization.

Here we will explore the powerful functions and features of Projector in enhancing and optimizing the accounting functions of companies.

Projector – An Overview
Projector Overview

The secret of running any professional services firm successfully is to efficiently manage three important resources – human, capital, and time. These three resources are the critical ingredients that when managed properly can allow the business to reach the height of success. Inefficient resource management, on the other hand, leads to increased cost of operations that will make it difficult for the firm to survive over the long term. By integrating QuickBooks with Projector software, you can efficiently manage the company resources that will ultimately lead to an improved bottom-line.

Projector online accounting solution offers tools to better manage the resources. The software contains three key functionalities: Resource Scheduling, Project Accounting, and Enhanced Project Management. The modules are customized for the firms that offer consultancy services. Some of the modules of the online service include:

  • Time and expense entry
  • Creating invoices
  • Billing review
  • Resource scheduling
  • Budgeting and tracking
  • Task planning and tracking
  • People and project management
  • Detailed analytical reporting

The online add-on also contains multi-currency and multi-company sub-ledger that seamlessly connects with QuickBooks accounting software. Whether you want to accurately invoice your client, gain greater control over resources, or manage different projects, Projector online solution offers it all.

Detailed Overview of Projector
Projector software is designed especially for professional service firms. The professional suite comes with powerful features and functionalities that will allow you to control your costs and improve your bottom-line. The efficient intuitive interface of the online enterprise class solution makes it easier for you to reap benefits and streamline your accounting operations. The software is delivered on a cloud-based Software as a Service (SaaS) platform that is ideal for both small startup businesses to big multinational companies.Let’s take a look at each module in detail.

Project Accounting Module
The Projector accounting module allows you to keep track of the time and expenses you have invested in various projects. The module makes it easier to manage the invoicing process. Using the module, you can bill clients with the correct amount in a timely manner. The online software helps ensure that every time and cost invested in the project is billed accurately and sent to the client. The software can act as a sub-ledger of the project in your general ledger, and automatically sync the information with QuickBooks.

Resource Scheduling module
The resource scheduling module allows you to efficiently manage the human and capital resources your company. Using the software you can easily assign staff to projects. The software allows project managers to make the right decisions and ensure that the tasks and activities are completed on time while utilizing minimum resources. Project managers can also describe the type of resources needed based on certifications, skill sets, and physical locations. The software gives greater control to project managers in allocating resources to different projects. Using the resource scheduling software will help with effective utilization of resources and can have a positive impact on operational costs, revenues and overall company profitability.

Project Management Module
Project management module offers more power and control in planning, tracking, and implementing tasks and activities of a project. The module is a simpler and low-cost alternative to Microsoft Project that allows project managers to check the project health in complete detail. Moreover, the software also allows better collaboration and coordination among the team members that goes a long way in ensuring that the project is completed according to exact specification of the client.

Apart from modules, Projector also contains various foundational layers that greatly help in optimizing accounting functions and tasks. The layers allow accounting personnel to have greater control and visibility of the expenses that determine the health of the business.

1. Projector Visibility Layer – This is a powerful feature that allows you to customize the dashboard. You can modify the dashboard to view the information that is essential for making the right business decisions. Moreover, you can use the powerful analytical reporting engine to create reports that can help you perform ad-hoc analysis of accounting data. When combined with the software’s operational dashboard and email alerts, you will have accurate and updated information about the current position of your business.

2. The Control Layer – The control layer allows you to manage user permissions and workflows. It gives you greater control over what information each individual is allowed to access and when. You can conduct full audit trails to see what the employees did on a particular day. With the control layer, you can setup the software in different ways to manage different parts of the project and organization.

3. The Integration Layer – This layer allows you to integrate Projector with other important systems used by the company. Apart from QuickBooks, you can integrate the online software suite with (a powerful customer relation management tool) and Microsoft Project (Project management software). The fully integrated system will work wonders in improving operational efficiencies and streamlining operations.

Final Remarks!
Overall, Projector is a fine online accounting solution that is specifically tailored for service firms. You can use the software to better manage and utilize your resources, which can lead to an improved bottom line.

How BillQuick and QuickBooks Work Together to Streamline Small Business Operations

BillQuick is easy to use time tracking, service billing, and project management software. The software is suitable for different kinds of service businesses including architects, CPSs, computer consultants, engineers, contractors, marketing consultants, and others. BillQuick integrates with Intuit’s QuickBooks desktop software to streamline several accounting functions.

Using this software, business owners can maintain Job, Customer, and Employee data, and Activity and Expense codes tables. If you are a small business owner, and you want to further streamline the accounting function in your business, then you should continue reading. We will reveal not only the function of this QuickBooks add-on but also its benefits.

Overview of BillQuick Integration with QuickBooks
BillQuick can be integrated with QuickBooks to expand on its time tracking, project management and service billing accounting features. The add-on enhances these accounting functions and makes it more efficient. The software helps accounting personnel perform these additional tasks in less time, resulting in increased cost savings for your company.

BillQuick comes with its own billing, time and project management features. You will NEVER have to enter the data twice when integrating the software with QuickBooks. Moreover, you can fully customize the integration, and you have control over when, where, and what data is synchronized. Your accounting personnel will be working smarter instead of harder when using this QuickBooks add-on. The software improves data entry accuracy, avoids duplicate entry of data, and provides better control over the way accounting functions are performed.

The following tables depict how the data flows between QuickBooks and BillQuick.


Highlights of BillQuick Functions
The main benefit of using BillQuick is that it automates repetitive tasks, which in turn, saves time for your staff. The software is suitable for all business sizes and is completely scalable. You can choose Basic, Pro and Enterprise versions depending on the needs of your business.

BillQuick software will allow you to speed up time keeping processes, decrease the time involved in the billing process, and help you gain a better understanding of the different projects your team is handling. Moreover, you can check compliance with the Defense Contract Audit Agency (DCAA) with a single click of the mouse. Below you will find a brief description of the various tasks you can perform with BillQuick:

1. Time & Expense
BillQuick includes a time card that records employee work time, overtime, compensation, and vacation, sick, and holiday leaves. Time Card is available in spreadsheet, calendar, and stopwatch format. You can create time entries from the TO-DO items. Moreover, you can also run multiple timers at the same time. You can also record the expenses in different currencies!

You can view full history of time and expense entries including the date of submission, approval, or refusal from authorized personnel. This history can prove to be invaluable during audit – internal and external – of the accounting process. Also, you can link images and documents to the time and expense entries.

2. Project Management
The project management module of BillQuick allows you to instantly see the status of projects. You will know what projects that are in the red (loss) and have incurred more cost than budgeted. You can also schedule tasks and activities through an interactive Gantt chart. This chart can be customized by dragging, stretching, and dropping tasks on the timeline.

An employee workload forecaster allows you to view the tasks assigned to each employee in calendar format. By glancing at the colored-coded calendar, you can quickly find out the status of tasks assigned to the employees. You can also learn what staff members are being underutilized or overextended. Moreover, you can also keep watch on the next forecasted project and assign available staff to the project.

Apart from managing project tasks and employees, you can also use QuickBooks to manage project expenses. In addition, a revenue forecaster calculates the revenue based on the existing and forecasted expenses. This tool allows you greater control over managing cash flow.

Other highlights of the project management module include the following:

  • Assign employees, tasks, and expenses to projects
  • Track status of projects in real time with automatic updates and notifications
  • Organize and classify the projects according to four stages of workflow:
    • Project
    • Phase
    • Segment
    • Sub-segment
  • Select from among different contract costing methods including:
    • Fixed Fee
    • Recurring
    • Hourly
    • Cost + Percentage
    • Cost + Fixed Fee
  • Compare actual costs versus the budgeted costs Billing and Accounts Receivable
    Billing and Accounts Receivable is another important module for the QuickBooks accounting software. The module allows you to view all the information you require to improve the collection process. Using the QuickBooks add-on, you can view key historical data, payment history, and account notes. You can see an aging summary of account receivables for 60, 90, 120 days and more. Moreover, you can view the aging reports in multiple formats and utilize a number of filters to view the receivable data.BillQuick also allows you to create billing invoices using 180 templates. You can perform batch processing, create PDFs, customize the reports using Crystal reports, and much more.Accounting Module
    The Accounting module of BillQuick enhances the powerful functionality of the QuickBooks accounting software. You can perform bank reconciliations, view trial balances, chart of accounts, and make payments to vendors. You can also view both cash-basis and accrual balance sheets and profit and loss reports.You can select from approximately 500 report templates when creating accounting reports. The report center allows you to filter the information, so you can view important aspects of your accounting data. Employee snapshot offers a breakdown of resource utilization and billable work. This information is especially helpful for consulting firms, so they can accurately bill their clients for work performed.Bottom Line!
    On the whole, BillQuick® is one of the most powerful add-ons for QuickBooks Desktop. The software seamlessly integrates with QuickBooks and extends its features and functionalities. Using this QuickBooks add-on, you can lower the administrative costs, save time in performing billing and expense functions, and efficiently manage the projects.

Intuit Partners with FundBox to Streamline Invoice Financing Function

Intuit® announced partnership with FundBox® earlier this month to tap into the powerful features of the invoice financing software. Intuit’s QuickBooks is one the most popular accounting software programs available, especially among small business owners. The company’s collaboration with the invoice financing software will allow it to further extend services to its customer by capturing customers that use FundBox for invoice financing and also provide financing options to QuickBooks customers.

QuickBooks online users can now link their accounts with the FundBox. This will offer greater convenience to the users in performing accounting function and tasks. As a result of the partnership between the two companies, small business owners that depend on QuickBooks accounting software will be able to get quick access their capital or funds in FundBox from the QuickBooks interface.

Users won’t have to leave QuickBooks to get access to the working capital. This will make it easier for small business owners to gain access to the capital to finance short term needs of the business.

FundBox: How it Works?
FundBox is an invoice financing software that helps small business owners to obtain cash advance on outstanding invoices. Also known as account receivable financing, invoice financing is similar to invoice factoring that large companies use to obtain cash by selling their customer invoices at a discount to a factoring companies.

The financing option is useful for B2B companies that need instant cash to meet short term financing need. Invoice financing allows companies to address the issue of slow paying customers that negatively affects their cash flow position. The option is ideal for businesses that want quick cash without having to apply for loans. The financing option is also helpful for small business companies that do not qualify or don’t have the time to go through the lengthy process associated with traditional loans.

FundBox is a type of invoice factoring company that offers online funding ranging from $500 to$25,000 to B2B companies i.e. companies that sell products and services to other companies. The funding is usually provided to the companies about three days after approval of the application.

The online software is the most transparent and easiest solution for small businesses to fulfil gaps in cash flow. The process of obtaining fund through FundBox is as simple as 1-2-3.

Step 1- Create a Free Online Account

The first step is to sign in for the service. This process takes about one minute. You need to enter your email, select a password, and choose your online bookkeeping software. The online software will automatically sync outstanding invoice information that you can access in your FundBox account.

Step 2 – Select Outstanding Invoices
Next, you have to select the outstanding invoices that you want to sell for obtaining the cash amount. Instead of waiting around 30 to 90 days or even more for the invoices to clear, you can easily obtain invoice cash by selling them to the FundBox for a discount.

Step 3 – Obtain Money in the bank Account
FundBox automatically transfers the cash amount to your account. As mentioned previously, the cash amount is usually transferred to the account three days after approval of the application. The instant cash may have greater value to you because it can be invested elsewhere to earn additional income.

FundBox Fees and Other Charges
You have to pay a specific clearing fee to the company. When you select the outstanding invoice, you will be shown the exact fees (in US dollars) that you will have to pay the company.

The fee is based on your business’s financial health and also on the amount of outstanding invoices that you want to clear. For instance, the fee for a $1,000 invoice with a due date of three months will be in the range of $52 to $72. The clearing fee is set automatically based on your business health and the specific invoice you want to clear.

The fee is paltry as compared to the amount you can earn on the cash that is obtained earlier. This is due to the time value of money, which basically means that the money that you invest right now will earn greater profits as compared to investing in the future.

Is FundBox Safe and Secure?
FundBox is completely safe and secure. In fact, FundBox claims that safety is the highest priority for the company. In fact the invoice financing company has incorporated state of the art bank level security in its systems that conform to strict safety requirements specified for online companies.

The funds arrive in the accounts safely without much risk of online theft. The highest level safety standards implemented by the company ensure that there is no incidence of hacking or online attacks. In order to assure the fastest delivery of funds into the accounts of the customers, the company sends the amounts before 1:00pm PST on weekdays.

Final Remarks!
Small business QuickBooks users will benefit greatly from the integration of QuickBooks with FundBox. You can ramp up your cash flow positions with the obtained funds. Moreover, the funds can also be used to earn additional income that can boost cash position of the company.

As a QuickBooks user, you will be notified about the option to link your accounts with FundBox on the Sales Transaction page. By linking your accounts with the online invoice financing software, the application process may be cut down from days to even minutes.

Eligible individuals can obtain short term financing against outstanding invoice for up to 12 weeks. FundBox may charge a higher weekly fee as compared to traditional business invoicing companies, but the ease and convenience of obtaining the fund more than makes up for small business owners by easing their short term financial needs.

With a service like FundBox, you will no longer have to worry about cash flow problems. You can easily obtain the required cash to settle your outstanding debts or invest in lucrative investment avenues.  The QuickBooks partnership with FundBox will make it even easier for B2B small business owners to obtain funds by selling outstanding invoices.

Federal Agency Forms

This week, we thought it would be nice to post links to various federal forms from the IRS that you may need as you start your business, report on earnings, and even close a business. In the list below, you can find everything from tax guides and forms to worker’s compensation to social security and more. Enjoy!

Federal Agencies and Forms

IRS Tax Information for Small Businesses and Self-Employed. Industry-specific information, resources, government forms and publications, FAQ, information for new businesses, including requirements for employers.

How to get a FEIN on the Web), by fax, or by mail.

Telephone numbers for IRS Taxpayer Assistance Centers, “your one-stop resource for face-to-face tax help and solutions to tax problems, every business day.” To check your legal business name or get a FEIN, call the IRS business and specialty tax line at (800) 829-4933. To verify SSNs, call the IRS at (800) 772-6270.

Circular E. IRS Employer’s Tax Guide.

U. S. Department of Labor. Compliance assistance, statistics, research. For local DOL services, click your state on the map.

U.S. Department of Labor: State Minimum Wage and Overtime Pay Laws. Click your state on a map to get a summary of the law for your state.

U.S. Department of Labor: The Federal Wage Garnishment Law Fact Sheet #30. For assistance interpreting garnishment orders and conflicts, contact both the Federal Department of Labor and the state equivalent agency.

U.S. Department of the Treasury Publication 1494, which contains tables for determining the Amount Exempt from a Federal Tax Levy.

Publication 15-B. Employer’s Tax Guide to Fringe Benefits.

Publication 517. Social Security and Other Information for Members of the Clergy and Religious Workers.

Publication 525. Taxable and Non-Taxable Income.

Publication 557. Tax-Exempt Status for Your Organization.

Publication 596. Earned Income Credit. Please call us if you think an employee is eligible for EIC payments.

Publication 969. Health Savings Accounts and Other Tax-Favored Health Plans.

Occupational Safety and Health Administration. OSHA’s official website.

Social Security Online. Information on federal disability benefits, how to get your personal Social Security statement, and other topics related to Social Security.

U.S. Citizenship and Immigration Services. A non-government, comprehensive resource for Workers’ Compensation in every state, including forms.

IRS forms and publications. Forms for the current and past years.

Form SS-5a. Application for a Social Security Card.

Form W-9. Use this form to request the taxpayer identification number from a contractor.

Form 1040-ES. Householders can use this form to make payroll tax deposits each year.

Form 1040 Schedule H Instructions. Household employers in New York may need these instructions to comply with FUTA requirements.

Form 941-V Payment Voucher. If you are certain that you are entitled to make your federal tax payment with your quarterly 941 form filing, you can use this payment voucher located on the IRS website. The payment voucher is on the third page of the Form 941 document.

Pay taxes electronically via EFTPS. Household employers may pay taxes electronically by signing up at the IRS website.

Change of address notice to IRS (Form 8822). Use this form also to change the name of your company.

Reporting Tips to Your Employer. Instructions and copies of Form 4070 for reporting tips to employers.

Multiple Worksite Report State Forms. This page has links to these forms for every state and the District of Columbia.

Closing a Business. Your tasks regarding the IRS.

QuickBooks® – What Are Items and How Are They Used?

QuickBooks has not only made it easier for organizations to manage their accounting and bookkeeping tasks but with innovative features integrated into the newer versions, businesses can be sure to witness a boost in productivity. A large number of organizations use QuickBooks and for some, it has even replaced the need for an in-house accountant.

Among the many useful tools integrated into QuickBooks, there is another feature called ‘item types.’ QuickBooks refers to items as anything that a company sells, buys, or resells in the course of business transactions. Products, shipping charges, sales tax and discounts are all examples of items. It is easier when items are thought of as something that shows up on an invoice or any other type of sales form.

Different Types of Items
QuickBooks offers around 11 item types that can be presented on a sales form like services and products you sell or the things you buy. You can use items when you create new invoices, create orders for purchase, or you buy new equipment or supplies.

While items provide a convenient way to enter data, much of their role is on the back-end, where all the complex accounting jobs are handled. When you create an item, you are supposed to link it to an account. When the item is used on any type of sales form, it records the entry in the account, i.e. in the account receivable/payable, checking or fixed asset accounts.

Items are really easy to setup, but before you begin, you should decide whether using items is what you want and how you plan to benefit from them. Decide on the nature and amount of details you want on your invoice and other financial statements and be sure to keep these details in mind when you setup each item. For example, if you are a carpenter and you create furniture, you can either charge a flat rate for the entire sofa or break it down into labor and material.

Here are the types of items QuickBooks allows you to setup:
Service: Charged services, like, labors, consulting, and fee.

Inventory Part: Purchases that are tracked as inventory and resold.

Inventory Assembly: Assembled goods, which you purchase, track as inventory and resell.

Non-Inventory Part: Goods you buy but don’t track such as office supplies.

Fixed Asset: An asset, which you don’t plan to convert to cash for at least a year.

Other Charges: Labor, material, service, or, product charges, fees, surcharges, sales tax, handling fee, etc.

Subtotal: Creates a total amount of all the items above it.

Group: Groups offer a great way to associate individual items that appear together on invoices, purchase orders, and other items that can be added to the form at one time.

Discount: Subtracts a percentage or set amount from the total.

Payment: Records the payment received at the time of a sale.

Sales Item Tax: Calculates a single sales tax item at a specific rate that you can pay to a tax agency.

Sales Tax Group: Calculates and keeps records of two or more sales tax items that apply to the same sale.

If you wish to do more with the items option, you may need to look at upgrades for your current version of QuickBooks.