Automating Sales Tax Returns with Taxify

Preparing and filing sales tax returns can be a time-consuming activity. Filing sales tax returns in a timely manner is essential to avoid paying costly late fees. Although QuickBooks allows businesses to organize and prepare sales tax, it does not help with the filing of these taxes.

Taxify is a comprehensive solution that helps businesses not only prepare but also file sales tax returns. Below is a detailed look at the software and how it works. Overview of Taxify Sales Tax Software.

Small and mid-sized business organizations spend around $63,000 annually on sales tax compliance and filing, according to the  Aberdeen Group research firm. The top challenges for businesses submitting sales tax include excessive labor time, poor accuracy, and delays in filing.

Taxify saves costs on filing sales taxes while complying with legal and state tax laws. By automating tax compliance, Taxify also saves on the time involved in tax preparation. Taxify integrates with QuickBooks to offer automated sales tax filings and features real-time sales tax rates and industry based tax calculation.

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Although the software is suitable for all types of businesses, it was specially built to cater to online businesses. Using the tax software, online businesses can simplify the tax preparation and filing process. Taxify also integrates with dozens of eCommerce platforms including Magento, Bigcommerce, eBay, Amazon, Shopify, and Woo Commerce. It even integrates with the PayPal payment platform for order and product information transmissions in bulk.

Benefits of Taxify

Most tax apps are either complicated or too expensive for businesses, yet Taxify offers various benefits for businesses. It is a comprehensive solution at an affordable cost. It automatically determines the tax amount relating to a particular jurisdiction and tracks taxes on an order-by-order basis. Last and most importantly, it is easy to implement and use.

Automating Sales Tax Filing

With QuickBooks integration, Taxify literally puts sales tax reporting on cruise control. It saves time and cost of accountants in preparing and filing taxes with its AutoFile capability. You can integrate the software with a few clicks of the mouse.

With the AutoFile service, you can streamline the process of filing sales tax returns. You can file in every state and local area in the US. It will automatically fill out the return by taking information from QuickBooks and other integrated software. Moreover, the software automatically writes a check for the amount due or pay via ACH in the case of returns filed electronically.

Paperless Filing of Taxes

Taxify helps small businesses file taxes electronically. Businesses can file taxes without printing paper, licking stamps, or signing checks. All the tasks occur electronically, so you not only save stationery costs, but you also do your part to minimize your company’s carbon footprint.

File Taxes Accurately in the US

A big challenge for small businesses is -determining the sales tax rate applicable in their jurisdiction. The reason is that tax rates can from county to county within the same state. Taxify maintains the tax rates for thousands of jurisdictions, so you are guaranteed an accurate accounting of what’s due when.. You just have to specify the state and local jurisdictions where you need to file taxes, and the software will automatically calculate the taxes based on the tax rates applicable in that area. You can submit the sales tax returns yourself or use the AutoFile service to file the taxes.

Easy QuickBooks Integration

Taxify integrates with QuickBooks easily. Once you take the steps to connect the accounting software with Taxify,  your QuickBooks orders and products are perfectly synced without the need for manual entry. You can perform a sales tax gap analysis and file accurate sales tax returns using your QuickBooks data.

Avoid Errors in Filing Taxes

The software helps avoid errors and inaccuracies when submitting taxes. Businesses can use Taxify to submit accurate sales tax returns that comply with the sales tax laws. It automates the sales tax compliance using real-time tax rates in state and local jurisdictions.

Moreover, the software prevents human errors and helps generate forms that are ready-to-sign and/or dispatch electronically. This helps you avoid sales tax gaps and late submission of your returns. As a result, you avoid the prospect of paying late fees by relying on Taxify’s easy to use automated tax compliance software.

Easy Auditing of Sales Taxes

The sales tax accounting software allows access to past sale tax reports and transactions. This makes it easy for the auditors to examine the past records of the company. Moreover, it saves costs for the company because you don’t have to spend time making the sales tax data accessible for the auditors.

Excellent Customer Service Support

Businesses benefit from exceptional customer service support when using Taxify. Their team knows sales tax. They want to help you get your sales tax preparation done efficiently and effectively, so you can have peace of mind and devote your time to your other business responsibilities.


Taxify greatly simplifies the task of tracking and calculating sales tax that is due to your local and state agencies. The software has established itself as a leading sales tax compliance software, garnering glowing praises from business owners in a variety of industries. There are different plans available based on your monthly transaction volume. Every price level includes simple setup, automated tax filings, and live phone support. You can also upgrade your package anytime as the sales tax filing needs of your business change.

Results CRM

Results CRM QuickBooks Integration

QuickBooks® is  a reliable, affordable, and feature-rich accounting software that is ideal for small to mid-sized businesses. The software comes with powerful features that simplify complex accounting tasks. Despite its versatility and flexibility, QuickBooks can’t possibly satisfy every business needs. As a result, most other tasks are best performed by third party add-ons that connect with the software to extend its functionality.

One of the add-ons that we will discuss here is Results CRM that is a must have for every small business owner. This application helps you manage relationship data, contacts, marketing campaigns, leads, sales quotes, and expenses. It also allows you to prepare reports that you can view to make important financial decisions relating to the business.

And above all, the application brings a new meaning to connected applications. It supports multi-directional integration with 3rd party applications such as Constant Contact, SmartVault, and much more. This greatly helps enhance business productivity.

Results CRM – Features and Functionalities

Results CRM is an important business productivity tool for any business. Some of the value added features of Results CRM are briefly mentioned below.

Contact Management

Results CRM provides complete contact history. It combines contact information from different departments becoming a “one-stop-shop” location for accessing contact data. The software merges information from sales, customer relations, accounts, and other departments, and makes it accessible for relevant personnel within the company.

When the employees know what has been promised to the customer, what are the requirements, and what is the scheduled delivery date, they are better able to serve the customer and exceed expectations.

Sales Management

Using Results CRM, the sales manager can easily monitor and manage sales opportunities and leads. The software allows sales personnel to send quotes, create follow-ups, and better manage sales pipeline. It streamlines sales workflow and preserves every detail from the sales process from first contact, sales quote, invoices, and payments.

Automation and Customization of Processes

Another great value added feature of Results CRM is that it allows creation of custom processes and automates assignment to company personnel. It provides  for the creation of process templates that are customized to the needs of the business.

The processes are automatically assigned to the person(s) at a specified time. This ensures consistent delivery of services that result in complete customer satisfaction.

Tasks Schedule and Assignment

Using Results CRM, you can view available resources and open tasks that can be assigned to the employees. Through its user friendly interface, you can easily view task schedule and assignment. It features a Work Group calendar. You can drag and drop assignments and reschedule workloads in no time.

Scheduled activities can be sorted by date, customer, product, and assigned personal. This provides maximum flexibility and control in viewing and scheduling assignments. The end result is a happy customer who will gladly recommend services of the company to friends, family, and cohorts.

Maintain Accurate Customer Information

Results CRM allow information accuracy when it comes to managing purchase orders and invoices. All the contact information can be kept up-to-date, which will ensure that the quotes and invoices are sent to the correct address.

Project Management

One of the most useful features of Result CRM is that it allows tracking of product status, costs, tasks, resources, and revenues. Using the customer relationship software, managers can know how to schedule and optimize the workflow. With just a few clicks of a button, they can get detailed information of the project to ensure that everything is in order.

Customer Invoice Management

A great feature of Results CRM is that it allows billable employee time to be converted into invoices. The software integrates with QuickBooks, and transfers accounting relating data. Users can view products ordered, payments, account balances without needing to access the accounting software.

Results CRM Pricing Plan

Results CRM has three different options available to users based on their requirements. Let’s take a look at each of the plan to see how they best serve different needs of the customers.

Results CRM – Standard Plan

The standard Results CRM plan is well-suited for sales and marketing team of a company. At the moment, the standard plan costs $95/month for five users. This is apart from the initial set-up cost of $395. The standard plan provides sales personnel to manage leads and customers, create a to-do list, prepare and send quotes, and evaluate sales opportunities. It preserves sales processes and automates scheduling thereby allowing sales personnel to deliver consistent results.

Results Business Suite

The Results Business Suite plan builds upon the features of the CRM software offering more control over managing projects, invoices, and processes. At the moment, the plan costs $195/month for five users, while the initial set-up cost is $595.

Results Field Service Management (FSM)

Results FSM costs $295/month for five users with the initial set-up cost being $985. This plan is suitable for general contractors, electricians, HVAC repair technician, and other companies that have employees working in the field. It allows remote multi-device access that helps in managing workforce spread over different geographical locations.

The initial set-up cost, also known as onboarding cost, includes training and support services provided by the company personnel. It includes user setup information where the users are trained to properly setup and configure the systems. Moreover, the service includes customization of lookup tables according to requirements of the company.

The onboarding service also includes information on QuickBooks integration, Outlook integration, and Constant Contact integration if required by a company.


QuickBooks and Results
Results CRM is a robust tool that helps businesses provide exceptional customer relationship services. The software helps sales teams and managers efficiently manage their sales pipeline. It also connects with a host of external applications including SmartVault, QuickBooks, Constant Contact, Outlook and various others that boost business productivity, and make a positive impact on the bottom-line.

By integrating Results CRM with QuickBooks, all of the account related information of the customer is synced with the accounting software. This saves time and costs of the accounting personnel recording customer related data including invoices, bills, and much more.

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Corelytics QuickBooks Integration Basics

Corelytics® can help you understand vital signs of your business. It connects with QuickBooks® and other accounting software to give you important insights about your business. The application generates trends, forecasts, goals, and benchmarks that can help owners visualize and share vital accounting stats relating to the business.

Three words that best describe Corelytics and what it does are: Monitor, Diagnose, and Adapt.

By using this QuickBooks add-on app, your accounting staff will spend less time preparing reports and more time diagnosing the financial health of the business. The software app allows you to gauge the overall financial health of the business and gain valuable business insights.

Let’s see what some of the value added features of Corelytics are and the benefits they offer to you as a small business owner.

About Corelytics: How it Offers Value to Business Owners?

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Corelytics is a financial dashboard that can give deep insight into your business. The software app uses predictive analytics that ties to industry benchmarks. It connects with QuickBooks to provide owners with a visual overview of their business.

The application can give you an intelligent and quick analysis of the business health without making any data entry. By just a few clicks of the mouse button, you receive detailed and intelligent insights about the financial performance of your business.

Corelytics helps you monitor financial opportunities and challenges. It keeps you on track about the business health and lets you make key strategic decisions to chart the future direction of your business. Using this software, you can understand vital signs of the business and make important financial decisions.

Probably the best thing about Corelytics is that it aggregates industry data and presents the information in the form of a simple to understand graphs. In this way, you can compare your company’s financial performance with that of the industry.

Growth Trends

Corelytics financial dashboard provides you with information that helps you gauge both short and long term trends. Using this information, you get a clearer picture of your business and understand where it’s headed. This information proves invaluable when making important financial decisions and helps make a meaningful impact on bottom-line of the company.

LOB Gross Margin

Another great feature of Corelytics Dashboard is that it helps you find out about the line of business (LOB) that is putting a drag on the company and which is generating profits. This allows you to see the problem areas that need to be tweaked or fixed. It also shows areas that need do not require change, so you avoid wasting resources on things that aren’t broken.

Contributions of the Staff

A useful feature of Corelytics is that it gives indication of revenue generated by full time equivalent employee (FTE). If the revenue per employee is decreasing, it will give an indication of employee productivity at the company. As a result, you can take appropriate actions to rectify the problem, and boost overall company profitability.

In conclusion, Corelytics allows business owners to find answers relating to the financial health of a company. By integrating QuickBooks with the application, you can gain deep insight into the financial health of your business. And, you improve the odds of success by making the informed decisions.


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What are the Benefits of QuickBooks Online?

QuickBooks  Online (QBO) is the cloud version of the popular accounting software by Intuit®. It is the perfect solution for anyone that wants the ease and flexibility of access while on the move. Over the past few years, Intuit has done a lot of tinkering to cloud accounting software. Today, the online edition of the popular accounting software comes with powerful features and functions. This has made it the most popular choice of small and medium sized business owners.

Using the cloud accounting software, you can benefit from dozens of features that will streamline the function of managing company financial data. Here, we put the online edition of the accounting software under our magnifying glass to find out what it offers in value added benefits to companies.

QuickBooks Online Benefits: What’s in It for You?

QuickBooks® Online stands apart from its competitors when it comes to ease of use and time saving functionalities. The subscription based accounting software is available in different versions that you can select according to your company’s needs and requirements. These include Self Employed, Simple Start, Essentials and Plus that costs $10, $15, and $30 and $40 per user per month, respectively.

All the versions of the cloud accounting software provide basic accounting functionalities as well as advanced features such as:

  • Connecting online accounts and downloading transactions
  • Automatic upgrades and backups
  • High grade security
  • Reporting features
  • and Mobile access

Below are some of the value added benefits you gain by purchasing QuickBooks Online.

a. Access Anytime, Anywhere
The most important benefit that you gain from using QuickBooks Online is accessing the software from anywhere and anytime. There is no need to be confined to your desktop PC to know how your company is faring financially. You can easily access the software while on the move using an internet enabled device.

And you know what’s even better. You can access the software anytime even late in the night when your office is closed. This is beneficial for those late owls who find that they think better during the night. You can access the company data while you are on a vacation abroad to track your company’s finances, and give direction to the employees if necessary.

b. Managing Remote Employees
A great benefit of QuickBooks Online is that it allows you to better manage remote employees. If your company have workers that perform tasks at remote locations, you can use the software to keep track of their work time. When your workers use time-in compatible attendance software that syncs with QuickBooks, accounting data such as number of hours worked, late arrivals, holidays, etc. can automatically transferred from the online attendance software to QuickBooks Online. This eliminates the need to manually enter the data in QuickBooks. Thereby, you save precious time for your accounting personnel. The end result is increased productivity of the accounting personnel and reduced operational costs for the company.

c. Third Part Software Integration
Without hesitation, one of the most important benefits of QuickBooks Online is integration with third party apps. The online version can easily connect with other popular third part apps such as Spotify, SalesForce CRM, Square, Revel POS, and eCommerce payment software platform.

Integrating the accounting software with the third part apps will keep the accounts updated in real time. You will always have access to accurate and up-to-date accounting information. Moreover, it will ease the task of the accounting personnel in performing their tasks and reduce the chance of error in manually entering the data. As a result, they can prepare timely, error free, and quality accounting reports for you that will prove invaluable in charting the future course of the business.

d. User Friendly Interface
A great thing about QuickBooks Online is its easy-to-use interface. You can easily access important functions without having to navigate deep into the menus. Most of the accounting tasks can be performed by clicking just a few clicks of a button.

The left vertical pane consists of tabs that you can click to access Vendors, Customers, Employees, Reports, Transactions, Taxes, and Apps. A gear icon located towards the top portion of the screen gives you easy access to advanced accounting features. Overall, the user interface is simple and less cluttered as compared to the desktop version of the accounting software.

The reports can be filtered and customized in a way that you get exactly the information you require. Generally speaking, although the reporting feature is not as robust as the desktop version, most business owners are satisfied with the amount of information provided by the QBO reports.

e. Automatic Updates and Backup
With QuickBooks Online you don’t have to worry about updating the software or creating a backup of the company file. The company file is automatically backed up. Moreover, you also don’t need to upgrade the software every year. The accounting software automatically updates on the back-end. This allows you access to the most recent features and functionalities.

How Does QuickBooks Online Differ from Desktop Version?

Now that you know the benefits of the QBO, you might be wondering how the online version differs from the desktop version. The simple answer to this question is that if  you want flexibility to access the software from anywhere, you should opt for QuickBooks Online.

However, if you want powerful features like the following:

  • Average cost valuation of inventory
  • Batch invoicing
  • Multiple price levels
  • Batch time sheet entry
  • Modify and covert estimates to sale or purchase order
  • Advanced reporting features

You should buy one of Desktop version of the accounting software. Contact us for assistance in choosing the best software option for your business and to receive special discounts.



QuickBooks small business software

QuickBooks: Small Business Accounting

Are you the owner of a small business enterprise, and wish to expand your company in the near future? In order to achieve your dream, you need to ensure the smooth management of all business expenses. Otherwise, losses may prove the main hurdle to your future aspirations.

The efficient management of finances is one of the most important aspect for every small business. Without a proper accounting system to ensure timely payments, small business owners find it hard to keep a track of all their expense accounts. Generally, limited funds and a set source of income make it difficult to manage company expenses. As a result, entrepreneurs and small business owners need an accounting solution that offers them efficient bookkeeping with no hassle. This is where QuickBooks accounting software comes into the picture.

It is premium accounting software designed with the expressed idea of assisting business owners who lack the accounting knowledge and skills to manage their company finances effectively.

Running Your Small Business Better

QuickBooks is the all-in-one solution to efficient business financial management. The software features offer a system that ensures timely payments to vendors while keeping track of all the different company payment transactions. It maintains a much needed record that provides business owners with a clear idea how their business is progressing.

Following are some of the helpful features that can help with the efficient management of all company expenses and income accounts.

Send Invoices Easily

QuickBooks generates customized invoices for your business. As a result, your customers receive invoices created by you.  Add your company logo to the design of your choice. Also, include customized fields in the system generated invoices.

Accept Payments through the Software

QuickBooks helps businesses accept payments through online systems as well as by means of a mobile payments system. This makes it possible to ensure the smooth and efficient management of invoices and on-time payments to from the customers for a positive cash flow.

Track Sales and Expense Transactions with Ease

The software generates detailed reports and statements that help business owners keep track of all company expenses and sales. The software generated records are highly accurate and free of any risk of human errors that could affect the records of the company.

With system generated records available for scrutiny, it is easy to skim through documents and entries. More importantly, you get an idea of the different expenses handled by the company. As a result, you can remove or reduce any unnecessary expenses to make the business more profitable. Hence, you avoid the wasteful squandering of your limited resources.

The software maintains an updated view of all the company sales and expenses, and assists the business owners to get a clear idea of their generated profits. This gives a good understanding of the current financial condition of the company, enabling the owner to make guided decisions in the future.

Integrated Payroll Feature

Employee salaries are a major company expense. And, an integrated payroll feature ensures easy management of workforce salaries and record-keeping. QuickBooks also manages your payroll taxes and monthly, quarterly and annual payroll filings.

Linked To Your Online Banking Account

Link QuickBooks to your online bank account for all business related transactions. Doing this, helps you to keep a track of your expenses easily and without any hassles. With the online transactions connected with the software, you can control and monitor all transactions.

QuickBooks automatically uses data from your bank to update your company financial records. Therefore, it removes any chance of error because of manual data entry, and it also saves you valuable time.

The software is so sophisticated. It automatically classifies transactions according to your accounting method by arranging the data and management of your accounts.

Ensure and Enjoy Fast Payments

QuickBooks accepts debit and credit cards for business convenience, as well as ACH payments by customers. Invoices can be sent by email. And, business owners can check the status of their invoices in real time.

Easy VAT Calculation

Intuit equipped QuickBooks with a feature that lets company owners easily view their VAT liability. This helps them complete and file their return each quarter and avoid any legal problems.

The software generates profit and loss statements and balance sheets. These statements give an accurate idea of the current financial condition of the company.

Use the Software on a Variety of Devices

QuickBooks syncs easily to a variety of devices. Therefore, your financial details are available whenever you need it. The software can be accessed through computers. iPhones, iPads and Android devices provide easy access while on the go.

More importantly, password-protected logins and firewall protected servers give you piece of mind. QuickBooks also uses the same encryption technology (128 bit SSL) as the world’s top banks. As a result, your data is secure.

Backup Database Feature for Information Protection

QuickBooks offers a feature for keeping a backup of your daily transactions, so the information is safe and secure. Files are automatically backed up once a day, every day. Business owners can keep their critical financial data in the cloud.

QuickBooks is a complete accounting solution. It is the answer for many small business owners worries. Especially, those who lack the accounting skills and knowledge to manage their company finances will find it efficient and effective.

Finally, for more information on small business accounting, read article Tips for Starting and Growing Your Small Business.


QuickBooks attachments tips and tricks

QBO Attachment Feature Enhanced

QuickBooks Online (QBO) contains a number of powerful features including document attachment that makes accounting a breeze. You can save a great deal of time when you use QuickBooks accounting software for recording financial transactions. The cloud accounting software provides great flexibility in managing accounting information for small business users.

One of the top features is the ability to attach documents to transactions such as estimates, expenses, bills, and invoices. You can use attachments for various purposes such as:

  • Attaching contracts to invoices or estimates
  • Adding receipts to expenses for such things as making purchase in stores etc.
  • Attaching bills to payments and expense forms

The attached documents can be used by auditors to verify payments made using the online accounting software. Intuit improved and enhanced the feature in QuickBooks Online, allowing users to add a picture to name of product or services regardless of whether it was inventory, non-inventory, or service item.

Recently, the attachment feature in QBO received a slight upgrade. Now, users can attach documents and pictures to list names including Vendors and Customers.

How Do You Upload an Attachment in QuickBooks Online

You can upload different types of attachments in QuickBooks Online. They can be in the form of scanned photos, PDFs, and Word documents among others. The attachments can be uploaded from multiple places in QuickBooks. These include:

Individual Transaction Forms — You can upload attachments when recording new transaction such as an estimate, an invoice, or expense. The attachment will be linked to the transaction that you can view at later time.

You can add attachments by creating a new transaction and selecting Create (+), and then Estimate, or Invoice, etc. Afterwards, you must scroll down to the attachment section and drag-and-drop new attachments.

The attachments that are linked with estimates and invoices can also be emailed to the customers. To do this you need to click on ‘attach to email’ and then send to the customers. This is a great way to keep the client updated about the transaction by sending relevant photos or reminders.

Attachments Page — This is a convenient place to upload multiple attachments from a single location. You can then link them to individual transactions. Go to the QuickBooks Attachments page: Gear > Attachments.

Attachment features in QuickBooks Online

To upload the attachments, drag and drop them in the attachment window. Also, you can click on the paper clip icon to select the files that you want to attach in QBO. The attachment file cannot be greater than 25 MB.

Sort attachments by clicking on the header area above the attachments, Name, Type, Size, and Note. You can also edit the attachments by adding a note.  Click in Action column, click the Down arrow next to the appropriate item, and select Edit. A window will open showing you the receipt and a Notes area where you can add additional relevant information.

On the Attachments page, you can create a compressed Zip file of multiple attachments. You can also link the attachments to expense/invoice from this window. Furthermore, you can edit or delete the attachments, and print them if desired.

One last tip, you can zoom in on the details of each attachment displayed on the page. Just click in the Action column, click the Down arrow next to the appropriate item, and select Edit. A preview of the receipt or attached document will open. Use the mouse to zoom in on document and scroll either vertically or horizontally to view detail of the invoice. You can also use Up, Down, Left, and Right button to view details of the attached documents.

Bank Feed and Register — You can also add attachments in the Bank Register and Bank Feed areas. To upload an attachment in the bank, you go to Registers via the home page or Chart of Accounts. Click on Register, then the gear icon, and lastly, attachments.  You will be able see an Attachments column appear. It is indicated by a paperclip icon. You can see which transactions have an attachment and those that do not.

Quickbooks- Bank Feed and Register
To attach documents in the Banking area, you must select a transaction by clicking on the line item. The line item will open up to display more details on the transaction, and the Add Attachment link in blue. Select Add Attachment, the file window will open, so you can attach the appropriate document.

Quickbooks-bank and credit cards

Customer Center — The latest upgrade allows you to add attachments from the customer center. Using this feature you can add multiple attachments to transactions for any of your customers.

To add the attachment, you must click on the Customer Center. Then, select the name of the customer.  The Attachments field can be found at the bottom of the screen under the Customer Details tab. Click on the paperclip icon or drag and drop your desired attachments. You can add and link multiple attachments to the customer. View the attachments by clicking on the customer name. Select customer details. Then, select the attachment that you want to view. A new window will open in another browser tab or screen.

Attach records to customers


Vendor Center — Another upgrade is the option to put attachments with Vendor names.  To add attachments, go to the Vendor Center. Click on the name of the vendor. You will find Attachments field at the bottom of the screen under the Vendor Details tab. Similar to adding attachments in Customer center, you can select and upload multiple attachments.

Preview attachments by clicking on the Vendor name, and then select Vendor Details. A new window or tab will open where you can view the attachment details/image.

A final tip, you can attach email receipts in QuickBooks Online. This is a handy feature to attach receipts received from online vendors such as Amazon and Uber. To save the receipts, you must click on the attachment, save them on the desktop, and upload them to QuickBooks.


The QuickBooks Online attachment feature is certainly useful for accountants. The saved attachments come in handy during the audit of the company accounts. These attachments serve as primary documentation of your business expenses. Each and every expense can be traced, thereby, helping your accountant and auditors to verify your expenses.

The information mentioned here will make it easier for you to add attachments in QBO. If you have further tips to share relating to QBO attachments, you can comment in the box below.

How BillQuick and QuickBooks Work Together to Streamline Small Business Operations

BillQuick is easy to use time tracking, service billing, and project management software. The software is suitable for different kinds of service businesses including architects, CPSs, computer consultants, engineers, contractors, marketing consultants, and others. BillQuick integrates with Intuit’s QuickBooks desktop software to streamline several accounting functions.

Using this software, business owners can maintain Job, Customer, and Employee data, and Activity and Expense codes tables. If you are a small business owner, and you want to further streamline the accounting function in your business, then you should continue reading. We will reveal not only the function of this QuickBooks add-on but also its benefits.

Overview of BillQuick Integration with QuickBooks
BillQuick can be integrated with QuickBooks to expand on its time tracking, project management and service billing accounting features. The add-on enhances these accounting functions and makes it more efficient. The software helps accounting personnel perform these additional tasks in less time, resulting in increased cost savings for your company.

BillQuick comes with its own billing, time and project management features. You will NEVER have to enter the data twice when integrating the software with QuickBooks. Moreover, you can fully customize the integration, and you have control over when, where, and what data is synchronized. Your accounting personnel will be working smarter instead of harder when using this QuickBooks add-on. The software improves data entry accuracy, avoids duplicate entry of data, and provides better control over the way accounting functions are performed.

The following tables depict how the data flows between QuickBooks and BillQuick.


Highlights of BillQuick Functions
The main benefit of using BillQuick is that it automates repetitive tasks, which in turn, saves time for your staff. The software is suitable for all business sizes and is completely scalable. You can choose Basic, Pro and Enterprise versions depending on the needs of your business.

BillQuick software will allow you to speed up time keeping processes, decrease the time involved in the billing process, and help you gain a better understanding of the different projects your team is handling. Moreover, you can check compliance with the Defense Contract Audit Agency (DCAA) with a single click of the mouse. Below you will find a brief description of the various tasks you can perform with BillQuick:

1. Time & Expense
BillQuick includes a time card that records employee work time, overtime, compensation, and vacation, sick, and holiday leaves. Time Card is available in spreadsheet, calendar, and stopwatch format. You can create time entries from the TO-DO items. Moreover, you can also run multiple timers at the same time. You can also record the expenses in different currencies!

You can view full history of time and expense entries including the date of submission, approval, or refusal from authorized personnel. This history can prove to be invaluable during audit – internal and external – of the accounting process. Also, you can link images and documents to the time and expense entries.

2. Project Management
The project management module of BillQuick allows you to instantly see the status of projects. You will know what projects that are in the red (loss) and have incurred more cost than budgeted. You can also schedule tasks and activities through an interactive Gantt chart. This chart can be customized by dragging, stretching, and dropping tasks on the timeline.

An employee workload forecaster allows you to view the tasks assigned to each employee in calendar format. By glancing at the colored-coded calendar, you can quickly find out the status of tasks assigned to the employees. You can also learn what staff members are being underutilized or overextended. Moreover, you can also keep watch on the next forecasted project and assign available staff to the project.

Apart from managing project tasks and employees, you can also use QuickBooks to manage project expenses. In addition, a revenue forecaster calculates the revenue based on the existing and forecasted expenses. This tool allows you greater control over managing cash flow.

Other highlights of the project management module include the following:

  • Assign employees, tasks, and expenses to projects
  • Track status of projects in real time with automatic updates and notifications
  • Organize and classify the projects according to four stages of workflow:
    • Project
    • Phase
    • Segment
    • Sub-segment
  • Select from among different contract costing methods including:
    • Fixed Fee
    • Recurring
    • Hourly
    • Cost + Percentage
    • Cost + Fixed Fee
  • Compare actual costs versus the budgeted costs Billing and Accounts Receivable
    Billing and Accounts Receivable is another important module for the QuickBooks accounting software. The module allows you to view all the information you require to improve the collection process. Using the QuickBooks add-on, you can view key historical data, payment history, and account notes. You can see an aging summary of account receivables for 60, 90, 120 days and more. Moreover, you can view the aging reports in multiple formats and utilize a number of filters to view the receivable data.BillQuick also allows you to create billing invoices using 180 templates. You can perform batch processing, create PDFs, customize the reports using Crystal reports, and much more.Accounting Module
    The Accounting module of BillQuick enhances the powerful functionality of the QuickBooks accounting software. You can perform bank reconciliations, view trial balances, chart of accounts, and make payments to vendors. You can also view both cash-basis and accrual balance sheets and profit and loss reports.You can select from approximately 500 report templates when creating accounting reports. The report center allows you to filter the information, so you can view important aspects of your accounting data. Employee snapshot offers a breakdown of resource utilization and billable work. This information is especially helpful for consulting firms, so they can accurately bill their clients for work performed.Bottom Line!
    On the whole, BillQuick® is one of the most powerful add-ons for QuickBooks Desktop. The software seamlessly integrates with QuickBooks and extends its features and functionalities. Using this QuickBooks add-on, you can lower the administrative costs, save time in performing billing and expense functions, and efficiently manage the projects.

Intuit Partners with FundBox to Streamline Invoice Financing Function

Intuit® announced partnership with FundBox® earlier this month to tap into the powerful features of the invoice financing software. Intuit’s QuickBooks is one the most popular accounting software programs available, especially among small business owners. The company’s collaboration with the invoice financing software will allow it to further extend services to its customer by capturing customers that use FundBox for invoice financing and also provide financing options to QuickBooks customers.

QuickBooks online users can now link their accounts with the FundBox. This will offer greater convenience to the users in performing accounting function and tasks. As a result of the partnership between the two companies, small business owners that depend on QuickBooks accounting software will be able to get quick access their capital or funds in FundBox from the QuickBooks interface.

Users won’t have to leave QuickBooks to get access to the working capital. This will make it easier for small business owners to gain access to the capital to finance short term needs of the business.

FundBox: How it Works?
FundBox is an invoice financing software that helps small business owners to obtain cash advance on outstanding invoices. Also known as account receivable financing, invoice financing is similar to invoice factoring that large companies use to obtain cash by selling their customer invoices at a discount to a factoring companies.

The financing option is useful for B2B companies that need instant cash to meet short term financing need. Invoice financing allows companies to address the issue of slow paying customers that negatively affects their cash flow position. The option is ideal for businesses that want quick cash without having to apply for loans. The financing option is also helpful for small business companies that do not qualify or don’t have the time to go through the lengthy process associated with traditional loans.

FundBox is a type of invoice factoring company that offers online funding ranging from $500 to$25,000 to B2B companies i.e. companies that sell products and services to other companies. The funding is usually provided to the companies about three days after approval of the application.

The online software is the most transparent and easiest solution for small businesses to fulfil gaps in cash flow. The process of obtaining fund through FundBox is as simple as 1-2-3.

Step 1- Create a Free Online Account

The first step is to sign in for the service. This process takes about one minute. You need to enter your email, select a password, and choose your online bookkeeping software. The online software will automatically sync outstanding invoice information that you can access in your FundBox account.

Step 2 – Select Outstanding Invoices
Next, you have to select the outstanding invoices that you want to sell for obtaining the cash amount. Instead of waiting around 30 to 90 days or even more for the invoices to clear, you can easily obtain invoice cash by selling them to the FundBox for a discount.

Step 3 – Obtain Money in the bank Account
FundBox automatically transfers the cash amount to your account. As mentioned previously, the cash amount is usually transferred to the account three days after approval of the application. The instant cash may have greater value to you because it can be invested elsewhere to earn additional income.

FundBox Fees and Other Charges
You have to pay a specific clearing fee to the company. When you select the outstanding invoice, you will be shown the exact fees (in US dollars) that you will have to pay the company.

The fee is based on your business’s financial health and also on the amount of outstanding invoices that you want to clear. For instance, the fee for a $1,000 invoice with a due date of three months will be in the range of $52 to $72. The clearing fee is set automatically based on your business health and the specific invoice you want to clear.

The fee is paltry as compared to the amount you can earn on the cash that is obtained earlier. This is due to the time value of money, which basically means that the money that you invest right now will earn greater profits as compared to investing in the future.

Is FundBox Safe and Secure?
FundBox is completely safe and secure. In fact, FundBox claims that safety is the highest priority for the company. In fact the invoice financing company has incorporated state of the art bank level security in its systems that conform to strict safety requirements specified for online companies.

The funds arrive in the accounts safely without much risk of online theft. The highest level safety standards implemented by the company ensure that there is no incidence of hacking or online attacks. In order to assure the fastest delivery of funds into the accounts of the customers, the company sends the amounts before 1:00pm PST on weekdays.

Final Remarks!
Small business QuickBooks users will benefit greatly from the integration of QuickBooks with FundBox. You can ramp up your cash flow positions with the obtained funds. Moreover, the funds can also be used to earn additional income that can boost cash position of the company.

As a QuickBooks user, you will be notified about the option to link your accounts with FundBox on the Sales Transaction page. By linking your accounts with the online invoice financing software, the application process may be cut down from days to even minutes.

Eligible individuals can obtain short term financing against outstanding invoice for up to 12 weeks. FundBox may charge a higher weekly fee as compared to traditional business invoicing companies, but the ease and convenience of obtaining the fund more than makes up for small business owners by easing their short term financial needs.

With a service like FundBox, you will no longer have to worry about cash flow problems. You can easily obtain the required cash to settle your outstanding debts or invest in lucrative investment avenues.  The QuickBooks partnership with FundBox will make it even easier for B2B small business owners to obtain funds by selling outstanding invoices.

"Advanced Inventory Add-on"

Is QuickBooks Advanced Inventory For You?

So are you managing a small or medium business? How long has it been? Have you tracked your progress and growth? Do you feel it is time to upgrade your inventory management system?

Inventory management is hands down one of the most difficult tasks to do, so difficult that previously before there were any software or programs, it would take small to medium organizations up to 3 or 4 days to manually record the inventory. Then, there came a list of software tools to help manage inventory while taking care of other accounting and bookkeeping tasks, but none of these tools has been as popular as QuickBooks. If you feel that your inventory has grown a lot since you first started, and it is gradually becoming difficult to record, you may need to upgrade to QuickBooksⓇ Advanced Inventory.

How much inventory do you have on hand? What cost accounting methods do you want to implement? What inventory valuation method should you use? What kind of inventory reporting do you wish to use to make good business decisions? You may have asked yourself when it comes to managing your inventory.

The Advanced Inventory Add-On For QuickBooks
The advanced inventory add-on for QuickBooks Enterprise Solutions simplifies inventory management for any sort of business. If you are already using barcodes to manage your inventory, you will experience the complete integration of QuickBooks right away. When you scan, QuickBooks automatically puts your data in the correct fields; moreover, if you don’t have barcodes for products, QuickBooks creates them automatically.

Easy To Use Tools
The Advanced Inventory add-on is loaded with tools and features that can streamline your inventory management procedures within a few minutes.

Bin Location Tracking
One of the most important tools is bin location tracking, which helps you boost efficiency to new a whole new level. This option gives you pinpoint location of each item in your inventory, doesn’t matter if they are located at the end of the warehouse or at the end of another warehouse. One glance at the dashboard and you know the exact location of each item.

Barcode Scanning
Barcode scanning lets you record each transaction for each item without even touching the keyboard. IF you don’t have a barcode system in place, Advanced Inventory add-on creates barcodes for you!

Inventory Transfer
If one location is low on inventory, not to worry, with a few simple clicks you can transfer inventory from one location to another just through a few simple clicks.

A Complete System
Inventory transfer, recording, barcode designing and that is not even all of it. QuickBooks Enterprise Edition, Advanced Inventory add-on gives you a one-stop shop for inventory management. So you can track the inventory in service trucks, a consignment, or even the items which are on the move through air, land or water.

Everything is completely integrated into QuickBooks Advanced Inventory add-on, in fact, once you start using it, you will not need any other software. So the question now is, are you ready to move to the advanced inventory system?

How To Manage Expenses Using QuickBooks

Keeping costs down is not only crucial to insuring profitability for a small-business, it is vital to its survival. Now more than ever, small business owners must be attentive to managing costs. Overspending can quickly put a small business on a path to ruin.

How do you manage your expenses?

1.  Use QuickBooks® throughout the year

  • QuickBooks will help you manage your expenses and make better decisions every day.

2.  Establish an operating plan.

  • A useful tool at your disposal is the QuickBooks budgeting tool.
  • Go to Company, Planning and Budgeting, Setup Budgets.
  • If you used QuickBooks last year, you can pull in data from the previous year as a baseline.
    • Select: Create budget from previous year.
  • You also have the choice to create a budget from scratch.

QB Image 1

  • Tracking your expenses against a budget helps you to stay mindful of the operating targets (goals) you set for the business at the beginning of the budget year. It shows how well you are meeting those targets.

3.  Be disciplined about reviewing your progress against your plan.

  • Set a review schedule (e.g. monthly or quarterly, whichever maybe appropriate for the size of your business).
  • Use the information to make timely and thoughtful operating decisions as the year progresses.

4.  Another useful tool at your disposal is the QuickBooks Forecasting tool.

  • Go to Company, Planning and Budgeting, Setup Forecasts.
  • As with Budgeting, you can pull in data from the previous year as a baseline or you can choose to create a forecast from scratch.
  • A forecast allows you to make month-to-month adjustments to reflect the dynamic events of your business and their effect on your revenue and expense outlook for the year without altering your budget.QB Image 2
  • A forecast helps you track how well you are adjusting to the trends shaping your budget year.

5.  Analyze your expenses.

  • Group them by type: Fixed, Variable, Short or Long-Term
  • Understand how each type drives your cash flow requirements and operating income.
  • Sort them largest to smallest so you understand where you are spending the most.
  • Set goals for reducing expenses, where appropriate.
  • Having an insightful understanding your expenses is foundational to successfully managing your business.

6.  Utilize Tax Planning

  • To help minimize negative tax implications and maximize tax benefits.

7.  Don’t be shy about getting professional help, when needed, to assist you with these important tasks.

  • For additional help call us at: (800) 717-0452

6 QuickBooks Reports You Should Be Using

The Report Center and the Reports menu are areas of QuickBooks that a lot of accountants heavily rely on. Most people only generate a small number of reports. Ever since the advent of QuickBooks accounting software, the task of tracking and managing expenses of small businesses has been completely revamped.

The Reports Center contains some chief reports that many users overlook. This blog will shed on some light of the reports that you should be using to effectively manage and track your business’s finance.

1. Profit & Loss Summary Previous Year Comparison
This report can be accessed by choosing Reports, selecting Company and Financial and then clicking on Profit & Loss Summary Previous Year Comparison. In order to figure out whether you have been growing or contracting, you need to compare your finances with those of last year, and this can be done using this report.

2. Balance Sheet Previous Year Comparison
This report can be found in the same section as the Profit & Loss Summary Previous Year Comparison report. The following accounts of your balance sheet must be compared to see where you stand now as opposed to the prior year.

• Accounts Receivable
• Accounts Payable
• Cash
• Inventory

3. Statement of Cash Flows
The Statement of Cash Flows can be found in the Company and Financial Section. Both the Profit & Loss and the Balance sheet report will give you a better understanding of how much you have earned and spent. However, these two reports do not reveal where the cash was coming from.

The Statement of Cash Flows will offer you such information, such as:

1. The amount of money earned from sales and the amount spent on various expenses.
2. The cash inflows and outflows from numerous activities such as repayment, borrowing and investing activities.

4. Collections Report
QuickBooks has made it easier for accountants and entrepreneurs to keep track of their customer balance for collection purposes. You can access the Collections Report by choosing reports and going to the Customers & Receivables section where you can generate a Collections Report.

This feature report makes it easy for you to get in touch with customers who have overdue invoices.

5. A/P Aging Summary
While it is important to ensure that your customers are paying on time; it is also necessary that you pay your bills on time too. Not paying bills your phone, Internet and other services can lead to pointless disruptions that could have been avoided.

You can access the A/P Aging Summary in the Reports, Vendors & Payables section.

6. Trial Balance
A lot of entrepreneurs usually overlook the Trial Balance report because t it is among the reports in QuickBooks that uses terms such as Credit and Debit. This report is really helpful because it displays all of your account balances in an easy to read, concise format.

To access this report, head to the Accountant & Taxes section and choose Trial Balance.

Streamline Your QuickBooks Work Processes

QuickBooks is designed to streamline the management and tracking of expenses for small businesses. The software has helped thousands of businesses to effectively and efficiently manage their finances and grow. As an entrepreneur, you would know how vital it is to keep an eye on not only the income coming into your company, but also the expenses or money going out of your company so that you know where your hard-earned money is being spent. Also, by properly documenting all your finances, you will be ready when the time comes to pay your taxes.

QuickBooks contains a huge number of features, and it takes people a little time to get to know them all. To help you with the process, here are some tips that will help you improve your skills while using this wonderful accounting suite.

1. Search for Related Transactions
Quite often, you may need to search for related transactions, such as a check that was used to pay for an invoice or a bill. A History button has been incorporated into QuickBooks that has made the job much easier. All you have to do is open up any transaction, and click on the History button that can be found at the top of the transaction window.

You will be shown a list of all the bills that were paid by a particular check. In order to view the details, you can double-click on the bill. This technique can be used for all kinds of transactions within QuickBooks.

2. Assess Payroll Information to See Calculated Amount Modifications
It is an excellent internal audit procedure to periodically check whether payroll checks have been modified. There are two methods that you can use check this.

You can proceed by accessing the original paycheck from the Employee Center and opening the paycheck details. In the section on the right, you will be shown the Amount and YTD Columns – if you see the word ‘adjusted’ right after Employee Summary, then this indicates of one or more modifications.

There is also a column called User Edit, which has a value of either Y or N. Alternatively, you can also search for amounts with a Y to see which checks have been altered.

3. Add Filters Before a Report is Generated
Default information is used whenever you generate a report in QuickBooks. The generated report is displayed on the screen. You can have QuickBooks display the Modify Report screen prior to generating the report, thus allowing you to set numerous parameters concerning the report.

Simply click on Edit, and go to Preferences. In the Preferences tab, select the checkbox next to ‘Prompt me to modify report options before opening the report’.

4. Move Columns on a Report
A lot of people don’t know that they can move and change the columns found on a customer report. By changing the order of the columns, you can make your report more organized and appealing to your reader.

This can be done by opening up a new transaction report, and by moving your mouse over the Name Column. You will note that the cursor changes to a hand; hold down the left mouse key and move the column to the left. Release the mouse button wherever you want to place the column.

It is my hope that you will find these tips helpful as you learn to navigate QuickBooks. It is a very robust piece of software that can flex with your needs. Don’t give up on using it. Successful management of your finances is just around the corner when you use this tool effectively.

QuickBooks small business software

5 Things You May Not Know About QuickBooks

Intuit’s QuickBooks is a set of software solutions designed to fulfill the accounting needs of small businesses. It is capable of managing payroll, inventory, sales and numerous other financial matters. QuickBooks is a feature-rich solution that, once fully understood by its user, can help by efficiently managing a small business’s financial needs.
Here are some of the most important features and information about QuickBooks that you may not know.

1. The Version of QuickBooks Matters
Gone are the days when QuickBooks used to be a ‘one-size-fits-all’ solution. Now with so many versions of QuickBooks out there, it can be quite overwhelming. Each version of QuickBooks is designed to meet the needs of different types of businesses and what stage of growth they are in. When choosing the right version for your business, consider the following factors:

The Industry – QuickBooks offers tailored solutions for numerous industries, such as Construction, Professional Services and Manufacturing. Each version will come preloaded with the type of forms and preliminary chart of accounts you will need for your particular industry.

Inventory Management – If you need to manage inventory and track it across multiple locations, then you should opt for QuickBooks Enterprise Edition. It comes equipped with an Advanced Inventory module.

Online Access – If your employees need to access the software from various locations around the country, you should consider choosing the QuickBooks Online Edition. This also comes with multiple versions to suit your needs.

2. Integration into Other Applications
Some small businesses utilize desktop or cloud-based applications to manage their business operations. They need a way to get their data into QuickBooks with ease and in the most affordable way possible. As of today, there are hundreds of applications that offer built-in integration with QuickBooks. You can access the QuickBooks App Center to find compatible solutions for your business.

3. QuickBooks Mobile App
A free QuickBooks Mobile app is also available for download. It empowers the staff of your company to take payments from customers at the point of service.

Using this app, they can:
• View and edit information of customers
• Send out invoices, create estimates and keep a record of sales receipts
• Accept credit card payments using a mobile device

Simply put, you and your employees can do business on the go with the QuickBooks Mobile App.

4. Batch Invoicing
Suppose you run a company and charge the same amount to multiple customers. Using this underutilized feature of QuickBooks, you can do the following in the most efficient manner:
• Generate a single invoice which can be issued to many customers
• Generate multiple Billing Groups so you can easily invoice your customers for the same types of products and services
• Apprise your customers of any price changes by issuing a single invoice for everyone.

5. Local Support
Let’s face facts: Setting up QuickBooks may not be as easy as it seems, especially if you are new to using accounting software. Once you have managed to configure the software, the task of managing your business’s expenses can also be a complex one.

However, Certified QuickBooks experts are available nationwide to help you use your copy of QuickBooks in the most efficient and effective manner. Many are bookkeepers and accountants who specialize in certain types of business, so you will have no problems finding one that knows your industry. There are also generalists who are well versed in many industries. Look for the Certified QuickBooks ProAdvisor badges, and you cannot go wrong.

Getting Started with QuickBooks Online

Small business owners want accounting solutions that are secure and scalable. There are numerous accounting solutions out there, but most of them are far too complex and have a steep-learning curve. QuickBooks Online (QBO) is a favorite of many business owners due to its ease of use and flexibility, as well as the features that makes sharing of data a breeze. This software comes with a mixture of financial tools that simplify the process of account tracking, invoicing, and reconciling bank and credit card statements among many other features.

Here are 8 essential steps that you need to take when getting started with QuickBooks:

1. Find an Accountant
Before you do anything else, you need to talk with an accounting professional (if your business does not have one) about migrating your financial data to QuickBooks Online. You need to confirm the specifics of your business that is needed by QuickBooks, such as the structure of your business, the conventions of tracking expenses and any obligations pertaining to local or state regulators just to name a few.

2. Evaluate QuickBooks Basics
You may already be comfortable with numbers, but it is best that you get acquainted with QuickBooks software. You can find some excellent tutorials on Intuit’s website, which will help you to understand how QuickBooks Online works.

To become a proficient user of the software, you need to know what the terminology that is being used. There is also a number of Quickbooks  ProAdvisors available to train you how to use the software effectively.

3. Set Up a Secure Environment
Whenever your hard-earned money is at stake, security becomes critical. Also, due to the fact that all of the financial information of your business would be in one single place, you must proceed to the ‘Your Account’ section to ‘Change Password’ before you begin entering sensitive information. It is actually good idea to get in the routine of changing your passwords on a monthly or quarterly basis.

4. Input Your Business Vitals

Once you have familiarized yourself with the basics of QuickBooks, and you have set your passwords, you should enter your business’s financial details based on the conversation with your accountant. Among the most important of items are: Business Structure, Reporting Forms, Tax ID Number and Reporting Calendar.

5. Input the Customer Information
The ‘Customer’ tab will let you enter all the details of your clients, including their name, company, contact details and most important of all, the Preferred Payment Method.
You may want to generate a test invoice for them, so they can confirm all the details to be correct.

6. Enter Your Vendor and Employee Information
Under the ‘Vendor’ and ‘Employees’ tabs, you should enter the relevant information regarding your vendor and employees. You can confirm each entry by generating a report using the Report button on the right-hand side of the screen.

7. Start Tracking the Flow of Money
Tracking the flow of money is arguably among the most important of tasks at hand for the business owner. You can access the ‘Banking’ tab to focus on the reporting options and to see what costs your business incurs. You can also connect to other relevant financial accounts like bank accounts and credit cards.

8. Get Familiar with Reports
Accessing reports is quite simple in QuickBooks Online. Click on the Reports tab, and click on Report list. A list of the reports that are available to you will be displayed. Depending on the version of QBO that you are using, you will have access to over 70+ reports including Profit and Loss, Balance Sheet and Statement of Cash Flows. These can all be run for specific date ranges. You will also find Accounts Receivables and Payables reports, and Sales reporting.

QuickBooks Online is a robust software that is available across multiple platforms including desktops, iPad and Android tablets, and smartphones. The 8 items listed barely scratch the surface of benefits of using QBO. Give us a call to setup a 30-day free trial.

Advantages of Using QuickBooks

As an entrepreneur running a small business, you need all the help you can get to streamline your business processes. Accounting and Finance are among the most critical facets of running a business. Your business simply cannot afford to waste or lose any money as it may already be running on a boot-strap budget.

QuickBooks® is among the most powerful accounting software programs that include some of the best features available to help small businesses work as efficiently and smoothly as possible.

As you know, business finance includes many areas that can require your complete attention. It can get quite complicated at times, especially when you have to juggle between managing the finances and running your business. QuickBooks can make this easy for you by offering numerous benefits such as the following:

Precise Money Management: One of the key aspects of business finance is to be fully aware of where your money is going. Recording such transactions is made easy by QuickBooks. You can record all kinds of transactions, set up dates for any recurring bills and do the necessary math required to manage your expenses to the last cent.

Payroll Management: QuickBooks also comes with a built-in payroll feature that lets you manage payroll and its related taxes for any number of employees who may be working at your company.

Sales Tracking: Tracking your product sales and services is important, so you know how much revenue you are generating and which products are generating the most revenue. You can also create invoices for those customers who need invoices for purchasing purposes.

Easy Reporting: You can use the software to generate reports such as Profit and Loss (P&L) statements, balance sheets, cash flow statements, as well as accounts receivable and payable aging. These reports can simplify the process of financial statement analysis.

Easy to Use: Most accounting software has a really steep learning curve. They are cumbersome to learn and initially cause more trouble than they seem to solve. Being a contrarian, QuickBooks is an extremely intuitive program that is easy to understand and extremely powerful.

Integration: QuickBooks has exceptional integration abilities that allow it to integrate with numerous other programs. Once you have input all the data on income and expenses, you can easily export it to tax preparation programs. You can also import data from other applications and use it within QuickBooks.

Customization: There is an abundance of ready-to-use templates that can be used to create invoices, charts, business plans and spreadsheets in QuickBooks. Thanks to the customization features of the software, you can manage the look of each document in order to make them stand out. You can also add your company logo to invoices to give them a personal touch.

Signing Checks: If you have to sign a lot of checks for your business, then QuickBooks can make this job easy for you by allowing you to scan and upload your signature. The scanned signatures can then be used to prepare checks. Automation of this process can save you a great deal of time and effort.

QuickBooks® has a great deal to offer entrepreneurs and small to medium-sized businesses. I’m just beginning to scratch the surface of many features available as a part of QuickBooks. Contact us for more information.

5 Cost-Effective Apps for Managing Your Business on the Go

If your life is anything like mine, it is the rare occasion when you seem to have a moment to sit still or feel like you can catch your breath. Between the breakfast meetings, lunch meetings, client meetings, business trips and questions from the office and customers alike, things never seem to stop moving. These days it almost feels like we are working 12-16 hours a day, and that’s on a good day. 🙂

As a small business owner, myself, I have to stay on my toes in order to ensure the growth of my business. Without a doubt, I know you share many, if not all, of these same joys and pressures, so here a few apps for managing your business on the go. I have tried a number of apps, and I certainly have my favorites, and since we all have different needs, I won’t bias you with my favorites. I’ll just continue to point out a few of the best apps for you to choose from as the weeks and months go by.

As you probably already know, smartphones are a must. They have become the key currency of doing business in today’s fast-paced environment. Smartphones allow you to remain connected with your business regardless of where you are. So how can you manage your business while on the go?

Here are 5 of the best apps that you can use to keep an eye on the major facets of your company and keep you organized.

1. Expensify
Expensify is a free app that allows you to sync all of your credit card transactions with the receipts that are scanned by your smartphone’s camera. If you are driving, it will also keep track of your mileage and will generate a summary report that can be synced with QuickBooks.

The app is free for use by individuals; however, in order to sync it across all the employees of your company, a charge of $5 will apply for every person submitting expenses each month.

Imagine receiving a crucial report or a presentation from your client or someone on your staff while you are on the road. How would you review it? is the solution for such a situation. It can easily render documents including PDF as well as media. It also allows for document collaboration; enabling you to edit and monitor any changes that the original owners may have carried out.

3.     TripIt
Meetings, meeting and meetings! How would you organize your logistics if you have a number of meetings spaced out all over the country?

You can do that easily using TripIt. This nifty little app can store all the information related to your flights, hotel and rental car. It will also feed you departure and arrival information, as well as the direction and distance between the airport and the place where your meetings are to take place. All you have to do is just forward the confirmation emails to and your app will be updated automatically in just a few minutes afterward it is received. The cost of TripIt is just $.99 for the ads free version.

4.     Evernote
Inspiration can come anywhere even when you are making your way through the airport security line. The last thing you want would is to forget the brilliant idea that just might solve all your problems. Evernote is an app that can be used to store such information. You can take notes by typing, capture photos using your camera or simply copy a note from any website. All of this information is stored on the cloud, enabling you to access it from any computer at any time.

5.     Basecamp
Basecamp is a wonderful project management app that allows you to post new tasks, mark them complete as well note new milestones using your smartphone. It allows easy collaboration with your teammates so that the whole team is aware of the project’s progress. The Basecamp app requires an internet connection to work.

These are just of few of the tools that can help you stay ahead of the game. Check out our previous post, Best Smart Business Apps of 2013.

QuickBooks 2014 Tips to Save Time and Money

QuickBooks has been long been rated as the best accounting software for small businesses. QuickBooks basically allows a business to establish an easy to use accounting system through which a business owner or employee can send invoices, accept payments, scan receipts, track sales and expenses, run payroll, and follow your monthly and quarterly progress. With the 2014 edition of QuickBooks running on your computer, let’s take a look at a few tips that can help you streamline the bookkeeping process.

Hire a Certified QuickBooks ProAdvisor
An Advanced Certified QuickBooks Proadvisor can almost operate QuickBooks with their eyes closed. Well, not really, but these individuals have been thoroughly tested on QuickBooks, and they know the tricks that keep QuickBooks humming. If you’re a small business owner with little to no experience or knowledge of bookkeeping, then it is best that you hire someone else to do it for you, even if you have spent $200 to $400 on accounting package software. Consider hiring a proadvisor who can save you time and effort. This person can update the daily details within the software in an efficient manner, which usually translates money saved.

It’s fair to think, “Why should I spend money on an accountant or proadvisor when I just bought software to handle everything?” But then, not knowing your way around the software will only lead to wrong numbers showing up at the end of the month, which can hinder accurate financial reporting.. At the very least, hire an Advanced Certified QuickBooks Proadvisors to setup your chart of accounts and data file mapping to ensure accurate reporting. Remember, garbage in, garbage out. Hiring a certified QuickBooks ProAdvisor on an hourly, monthly or a per project basis will ensure your entries are correct, and it will certainly be more viable than hiring a dedicated bookkeeper or accountant.

Outsource Payroll
One of the hardest jobs for a small business owner is managing payroll. Think about it. How will you manage to correctly calculate all the paychecks, make the deposits in a timely manner and file the appropriate tax forms on your own? Unless you know your way around running payroll, you should consider outsourcing it. Payroll is a non-value added activity, which is why outsourcing it will not be a bad call. It could cost as little as $900 per year, which is money well invested rather than doing it yourself and not delivering the paychecks or taxes on time. You can make most of the $900 back by avoiding payroll tax penalties.

Online Banking
Using a sample company file, learn how online banking works within QuickBooks. Once you get used to it, link your online banking systems like PayPal to allow automatic download of transaction data into QuickBooks. This provides for more accurate and fast data entry, again saving you time and effort.

Setup Your Whole Accounting System on QuickBooks
There’s a reason why QuickBooks has been reviewed and voted as the best accounting software for small businesses. QuickBooks gives you the opportunity to setup a complete accounting environment on your computer or laptop, which is why you should incorporate every detail of your business within it. This will not only help you easily track your data entry, but will also provide more details when you create your monthly or quarterly income statement and balance sheet reports. The 2014 edition is more intuitive and user friendly than the previous versions. If you have not purchased QuickBooks yet, then do it now to ensure progressive growth through a streamlined accounting system. If you have an earlier version, there is no better time than the present to upgrade to QuickBooks 2014.

7 QuickBooks® Compatible Add-ons

QuickBooks is one of the most reliable and efficient business management  software programs powered by Intuit. The basic purpose of the app is to provide business owners with the ease of monitoring and managing expenditures. With add-ons installed, QuickBooks becomes a robust business management tool that can serve most small and mid-sized business effectively. Here is a list of 7 add-ons that are supported by QuickBooks and provide
expanded use:

1. Payroll
Payroll allows business owners to automatically generate paychecks and calculate payroll taxes. Users just have to enter the working hours of employees and the add-on will automatically create the paycheck according to the provided information. You can also calculate federally and locally imposed payroll taxes just by clicking the e-pay option. Moreover, the e-file option allows you to automatically file the appropriate tax forms.

2. Payments
This add-on allows users to send professional invoices to clients with a “Pay Now” link incorporated in it. This link will direct payers to make online payments through credit cards. This feature also updates your bank account and credit scores once you get paid. QuickBooks Payments also deposits payments automatically, thus reducing the risk of delay.

3. Advanced Inventory
Using this app, you can easily scan desired items within a warehouse. It serves the purpose of a tracing tool as it is designed to read bar codes for entering data quickly. Advanced inventory allows business management to organize various items according to serial numbers and retrieve inventory across several lots. You can also change and rearrange items according to your convenience.

4. Point of Sale
Point of Sale or POS allows entrepreneurs to manage every aspect of sales by using a single tool for retail sales. This app is designed for monitoring sales, accept payments on credit card and keep a track of business inventory. This app generates reports based on customers’ ratings which help entrepreneurs identify their most profitable ventures. You can use Mobile Sync1 to receive payment on your cell phone or iPad.

5. Financing
QuickBooks Financing is a smart app that assists entrepreneurs in acquiring approval for financing. You only have to do the legal paperwork and leave the rest to this app. The app requires you to enter basic information like your business budgets, nature of business and available capital and uses this data to automatically complete the financial approval process.

6. DemandForce
DemandForce allows business owners to promote their business in a corporate network and stay connected with their consumers. You can install this app on your mobile phone or laptop and communicate with customers via text messages or emails. Thus, you can manage your business communication operations even from remote locations.

7. SalesForce
This app has a number of automated features that can improve your sales drastically. The app keeps you updated about the sales in your pipeline, where they are in the sales cycle, and help you increase your productivity. Customer review reports also help entrepreneurs identify their most productive clients.

Install these easy to use add-ons on your device and increase the value of your QuickBooks business management tool.

To learn more about QuickBooks software contact the Brilliant Solutions Group or check out these great articles!

Intuit Apps for Small Business Owners

Intuit Inc. is probably one of the biggest names in the world of business software
developers. The company was founded by Tom Proulx and Scott Cook in 1983,
and since then, it has been producing high quality software programs and apps
for small business entrepreneurs. The current assortment of business apps has
completely revived business management and expense tracking.

Here is a look at some of the recent innovations Intuit has launched to automate
several business processes:

1. GoPayment
This app is designed to provide business owners with easy payment processing
with credit cards, anytime and anywhere. The app is a unique combination of
portable hardware and intelligent software. The device consists of a small card
reader that is attached to a portable electronic device that has a supported
operating system. Compatible operating systems include iPhone, Android, iPad
or tablet. The latest version of this device is also compatible with Blackberry
mobile phones. All you have to do is swipe the magnetic strip of a credit card in
the reader (so it can read the card info), sign for the charge (on the mobile
device) and wait a few seconds for the charges to get processed. You will receive
confirmation receipt via text message or email, and you can also send a receipt
to the customer via email.

2. QuickBooks® Online Mobile App
This app allows users to manage their business expenses through their mobile
devices. All you have to do is install QuickBooks software program on your
mobile phone, iPad or Android tablet. Using this app you can view
monthly expenditure and cash flow reports, make payments and send invoices.
The app allows users to select items or expenses for generating customized
report. You can also keep these reports as a business record or use them for
viewing month by month variations in corporate expenses and planning
investments. QuickBooks Online is an extremely smart and easy to use app,
which allows entrepreneurs to manage their bank accounts through portable

3. Intuit Online Payroll
Intuit Online Payroll, as the name implies, is an app that allows entrepreneurs to
generate paychecks and calculate payroll taxes automatically. It is often thought
that the app can only work with QuickBooks, but it is not the case. You can install
just the Payroll app on your mobile device and automate the process of payment
calculations. The software program works on a very efficient algorithm that allows the creation of several paychecks at a time. This app can save you from
stiff tax penalties.

4. DemandForce
This app can serve the purpose of an ultimate resource for small business
owners and start-ups. The app allows entrepreneurs to share their thoughts on
social forums like Facebook or Twitter. You can go through featured content that
can guide you through managing your business, online reputation and creating
brand loyalists. This app can improve your insight about running and
expanding your small business, but can also provide you with an easy platform to
promote your business in the mainstream corporate world.

These smart apps, backed by Intuit, can help you manage the various aspects of
your small to mid-sized business. All of these apps are compatible with each
other as well as reasonably priced.

More Apps for Starting and Growing Your Small Business

Although technology has increased competition in the business world, it has also
provided start-ups and small business owners with a huge collection of
management apps that can help entrepreneurs start a new business or expand
their existing enterprise. From business card designers to automated
bookkeepers, business owners can find nearly everything imaginable in a
business app store. These apps can fulfill your small business needs and provide
you with a cost effective way to launch your new ventures.

Here is a list of some of the apps that can help small scale business
organizations grow and manage their businesses:

1. 5 Minute Business Plan (By Mission HQ Pty. Ltd.)
This app is really helpful for start-ups or those who are planning to start a new
business but do not have adequate information about the business world. For
starting a new business, the first thing you need is a properly chalked business
plan that can help you find sponsors and investors, etc. Although most business
owners hire a business consultant, this business planner can do it for FREE. The
device requires that you to enter basic information like the nature of your
business, your corporate budget, etc., and it creates the right business plan for
you. All you need to do is install this app on your iOS gadget. Moreover, you can
also learn the basics of starting a small business.

2. Small Business Guide (Google Play); How to Organize
a Small Business (iTunes) (By Intersog)

This app aims at educating small business owners about different terminologies
used in the business world. It is very important for new entrepreneurs to learn
the basics of the mainstream business before actually stepping into this world.
The app is an inclusive pocket guide that can help business owners avoid scams
by teaching them about different types of business requirements. Moreover,
business owners can also learn about corporate tax filing and preparation
through this smart app.

3. QuickBooks® Online (By Intuit)
QuickBooks® Online is an amazing accounting and bookkeeping app that allows
business owners to keep a track of their business income and expenditures. The
app also generates accounting reports and provides business owners with the
opportunity to monitor their expenses, profits and investments easily. Business
owners can also pay their employees using the auto payment feature of this app.
Moreover, the app also allows business users to send invoices via email to
clients, thus eliminating the need for sitting behind a desk for hours creating,
printing and mailing invoices.

4. Business Card Designer (By Alteru Inc.)
Although there are a number of online means of promoting your small business,
you will still need a professional business card. Gone are the days when you had
to consult a card designer for outlining your business card because you can now
rely on Business Card Designer to design a customized business card in just
$0.99. This app offers unique layout options for users and provides them with an
opportunity to promote their business in a cost effective way.

You can also explore a number of other apps in the Google Play or iTunes app
store. Although you can download free trial versions of some of these apps, to avail their full set of features, you may have to purchase the complete version of
these apps.

Small Business Accounting and Bookkeeping using QuickBooks Software

QuickBooks is an effective accounting and bookkeeping software program
backed by Intuit. The software is designed to fulfill small business needs and
provides business owners with stress-free business management. Developers
have compiled efficient algorithms together to provide entrepreneurs with
features like accounts payable management, money flow monitoring, financial
reporting and accounts receivable management. The software is not only
reliable; it is also very affordable. Despite the fact that it has been designed by
one of the most renowned business software developers, the Pro version of
QuickBooks costs up to $229.95 and QuickBooks Online starts at only $12.95/mo.
Here is an overview of some of the amazing features of QuickBooks that can help
entrepreneurs manage their accounting and bookkeeping:

1. Sending Invoices
QuickBooks allows entrepreneurs to keep track of corporate receipts and
invoices by automatically creating transaction and expenses reports. This means
that business owners do not have to consult a bookkeeper on monthly basis to
send invoices to clients. This function of QuickBooks can also assist in billing a
number of clients for a particular service. Business owners can also subscribe to
Intuit Merchant Service and enjoy additional features like receiving charges on
debit card or credit card via QuickBooks. Business owners can also subscribe to
Check Solution which allows them to monitor, scan and enter deposits into a
finance program, thus reducing the risk of manual calculation errors.

2. Sales and Expense Tracking
Small business owners often adopt the practice of piling up a number of clients’
payable corporate and sales expenses like minor purchases, lunch/dinner
expenses and mileage. Entrepreneurs can overlook these expenses, but an
automated software program like QuickBooks allows business owners to keep a
record of every single business expense, from small purchases to large
investments. Moreover, this software also allows business owners to keep a
record of all these expenses by providing them large storage capacity.

3. User Friendly Interface
Unlike other business software programs, QuickBooks is extremely easy to use.
All you need is a users’ guide to learn the basics of this software. Therefore,
QuickBooks is not only suitable for tech-oriented business owners, but also those
users who do not have adequate knowledge about technology. They can also use
this software without minimal assistance.

4. Report Generation
This is only one of the amazing features of QuickBooks that helps business
owners keep a balance between expenditures and investments. The auto report
generation feature provides graphically demonstrated reports by constantly
monitoring and scanning business transactions, profits and expenses. Entrepreneurs can also customize reports based on their specific reporting

5. Employee Payment
Apart from allowing business owners to receive charges on credit/debit cards,
QuickBooks also provides entrepreneurs with the ease of paying employees.
Moreover, it also generates professional emails to inform employees and
employers about payment.

Gone are the days when small business entrepreneurs had to hire accountants
and bookkeepers to manage and track their day to day business expenditures.
QuickBooks, with an assortment of intelligent features, has minimized the need
for financial management by in-house or on-site staff.

For more information about QuickBooks check out these great articles:

Streamline Accounting Using QuickBooks Online

Still have questions? Contact the Brilliant Solutions Group today!

Best Accounting Apps for Managing Your Small Business

Managing business accounts was never easier. Although the sluggish global
financial market is posing several challenges for small business owners, a host of
business administration apps has made business management easier than ever.
These advanced tools can assist you in every aspect of your business, from
keeping track of transactions to promoting your business.
Here is a review of the many amazing small business managing apps:

1. Wave
Wave is an easy to use money management app that allows you to record your
business transactions and expenses. The app generates pie charts in order to
compare the expenses of current month with the previous month. This allows
business owners to pinpoint and cut down on unnecessary expenditures. Wave is
compatible with all web browsers, and you can also install this app on your
mobile phone (if it has the supporting OS).

2. QuickBooks Online
QuickBooks is a well-established business accounting software program and is
considered one of the most reliable apps for managing small business financials.
The authenticity and trustworthiness of the software is evident because it is
supported by Intuit, a renowned accounting and tax software developer. The app
not only allows you to manage your business sales, but it also provides you with
a number of innovative and user friendly features to keep track of your
expenses. Moreover, the app also has online banking and automated estimate
options. You can even invoice your clients while on the go. QuickBooks Online is
compatible with multiple OS, and it can be easily installed on any mobile device
(iPhone, iPad, smartphone, and tablet).

3. Xero
Xero is an award-wining business management tool that has garnered immense
appreciation from IT reviewers and users. The app is extremely user friendly and
provides business owners with a straightforward approach to business
accounting. The app facilities accurate checks on business transactions by
allowing you to take snapshots of incoming and outgoing money. Apart from
generating accounting reports, Xero also serves the purpose of an efficient
monitoring tool for business owners.

4. FreshBooks
FreshBooks is designed for start-ups and online business owners. Like
QuickBooks, this app facilitates online business transactions from any computer or mobile device, and your data is always backed up and secure. It also allows
business owners to bill their customers via e-invoices.
Automated apps have revolutionized business management.

To keep an accurate track of your business expenses, consider trying one of these apps. Each has its benefits. Of course, with the most current release, QuickBooks Online offers the best and most flexible option. If you have questions on any of these software programs contact the Brilliant Solutions Group today!

Using QuickBooks for All Your Bookkeeping Needs

Starting a new business can be a both a joy and challenge. As an entrepreneur, you
have a number of things on your mind, and the last thing you want is poorly
maintained financial records of all your transactions. This can have devastating
effects for start-ups, primarily because a business at this stage simply cannot afford
to lose funds.

QuickBooks is an accounting application that is renowned among entrepreneurs, the
novice and experienced alike. Here are a few ways you should be using QuickBooks
to ensure your bookkeeping is the way it should be: crystal clear.

1. Fine Tuning Existing Reports
The Accounts Receivable aging method is useful to keep a track on those who
owe you money, the amount they need to pay you, and how long you have
been owed money.

The Accounts Payable aging method is useful to keep a track on the amount
of money you owe to your vendors. This can also greatly improve the
monitoring of the cash flow.

For the purpose of analyzing trends in your income and expenditure, create
reports that include comparative balances to the previous year, or a certain

2. Use Budgets
Setting budgets is like defining a target. Your actual results can be compared
to the targets which you set to determine how well your business is

3. Export to Excel
QuickBooks provides a feature that allows you to export your data to Excel.
This option is great if you would like to carry out ‘What if’ scenarios.

4. Use Classes
You can create specific classes and assign them to transactions to track the
income and expenditure of a certain section of your business. This provides
an excellent way to analyze the performance of each of your departments.