Automating Sales Tax Returns with Taxify

Preparing and filing sales tax returns can be a time-consuming activity. Filing sales tax returns in a timely manner is essential to avoid paying costly late fees. Although QuickBooks allows businesses to organize and prepare sales tax, it does not help with the filing of these taxes.

Taxify is a comprehensive solution that helps businesses not only prepare but also file sales tax returns. Below is a detailed look at the software and how it works. Overview of Taxify Sales Tax Software.

Small and mid-sized business organizations spend around $63,000 annually on sales tax compliance and filing, according to the  Aberdeen Group research firm. The top challenges for businesses submitting sales tax include excessive labor time, poor accuracy, and delays in filing.

Taxify saves costs on filing sales taxes while complying with legal and state tax laws. By automating tax compliance, Taxify also saves on the time involved in tax preparation. Taxify integrates with QuickBooks to offer automated sales tax filings and features real-time sales tax rates and industry based tax calculation.

<img alt="taxify connected apps">

Although the software is suitable for all types of businesses, it was specially built to cater to online businesses. Using the tax software, online businesses can simplify the tax preparation and filing process. Taxify also integrates with dozens of eCommerce platforms including Magento, Bigcommerce, eBay, Amazon, Shopify, and Woo Commerce. It even integrates with the PayPal payment platform for order and product information transmissions in bulk.

Benefits of Taxify

Most tax apps are either complicated or too expensive for businesses, yet Taxify offers various benefits for businesses. It is a comprehensive solution at an affordable cost. It automatically determines the tax amount relating to a particular jurisdiction and tracks taxes on an order-by-order basis. Last and most importantly, it is easy to implement and use.

Automating Sales Tax Filing

With QuickBooks integration, Taxify literally puts sales tax reporting on cruise control. It saves time and cost of accountants in preparing and filing taxes with its AutoFile capability. You can integrate the software with a few clicks of the mouse.

With the AutoFile service, you can streamline the process of filing sales tax returns. You can file in every state and local area in the US. It will automatically fill out the return by taking information from QuickBooks and other integrated software. Moreover, the software automatically writes a check for the amount due or pay via ACH in the case of returns filed electronically.

Paperless Filing of Taxes

Taxify helps small businesses file taxes electronically. Businesses can file taxes without printing paper, licking stamps, or signing checks. All the tasks occur electronically, so you not only save stationery costs, but you also do your part to minimize your company’s carbon footprint.

File Taxes Accurately in the US

A big challenge for small businesses is -determining the sales tax rate applicable in their jurisdiction. The reason is that tax rates can from county to county within the same state. Taxify maintains the tax rates for thousands of jurisdictions, so you are guaranteed an accurate accounting of what’s due when.. You just have to specify the state and local jurisdictions where you need to file taxes, and the software will automatically calculate the taxes based on the tax rates applicable in that area. You can submit the sales tax returns yourself or use the AutoFile service to file the taxes.

Easy QuickBooks Integration

Taxify integrates with QuickBooks easily. Once you take the steps to connect the accounting software with Taxify,  your QuickBooks orders and products are perfectly synced without the need for manual entry. You can perform a sales tax gap analysis and file accurate sales tax returns using your QuickBooks data.

Avoid Errors in Filing Taxes

The software helps avoid errors and inaccuracies when submitting taxes. Businesses can use Taxify to submit accurate sales tax returns that comply with the sales tax laws. It automates the sales tax compliance using real-time tax rates in state and local jurisdictions.

Moreover, the software prevents human errors and helps generate forms that are ready-to-sign and/or dispatch electronically. This helps you avoid sales tax gaps and late submission of your returns. As a result, you avoid the prospect of paying late fees by relying on Taxify’s easy to use automated tax compliance software.

Easy Auditing of Sales Taxes

The sales tax accounting software allows access to past sale tax reports and transactions. This makes it easy for the auditors to examine the past records of the company. Moreover, it saves costs for the company because you don’t have to spend time making the sales tax data accessible for the auditors.

Excellent Customer Service Support

Businesses benefit from exceptional customer service support when using Taxify. Their team knows sales tax. They want to help you get your sales tax preparation done efficiently and effectively, so you can have peace of mind and devote your time to your other business responsibilities.


Taxify greatly simplifies the task of tracking and calculating sales tax that is due to your local and state agencies. The software has established itself as a leading sales tax compliance software, garnering glowing praises from business owners in a variety of industries. There are different plans available based on your monthly transaction volume. Every price level includes simple setup, automated tax filings, and live phone support. You can also upgrade your package anytime as the sales tax filing needs of your business change.

Results CRM

Results CRM QuickBooks Integration

QuickBooks® is  a reliable, affordable, and feature-rich accounting software that is ideal for small to mid-sized businesses. The software comes with powerful features that simplify complex accounting tasks. Despite its versatility and flexibility, QuickBooks can’t possibly satisfy every business needs. As a result, most other tasks are best performed by third party add-ons that connect with the software to extend its functionality.

One of the add-ons that we will discuss here is Results CRM that is a must have for every small business owner. This application helps you manage relationship data, contacts, marketing campaigns, leads, sales quotes, and expenses. It also allows you to prepare reports that you can view to make important financial decisions relating to the business.

And above all, the application brings a new meaning to connected applications. It supports multi-directional integration with 3rd party applications such as Constant Contact, SmartVault, and much more. This greatly helps enhance business productivity.

Results CRM – Features and Functionalities

Results CRM is an important business productivity tool for any business. Some of the value added features of Results CRM are briefly mentioned below.

Contact Management

Results CRM provides complete contact history. It combines contact information from different departments becoming a “one-stop-shop” location for accessing contact data. The software merges information from sales, customer relations, accounts, and other departments, and makes it accessible for relevant personnel within the company.

When the employees know what has been promised to the customer, what are the requirements, and what is the scheduled delivery date, they are better able to serve the customer and exceed expectations.

Sales Management

Using Results CRM, the sales manager can easily monitor and manage sales opportunities and leads. The software allows sales personnel to send quotes, create follow-ups, and better manage sales pipeline. It streamlines sales workflow and preserves every detail from the sales process from first contact, sales quote, invoices, and payments.

Automation and Customization of Processes

Another great value added feature of Results CRM is that it allows creation of custom processes and automates assignment to company personnel. It provides  for the creation of process templates that are customized to the needs of the business.

The processes are automatically assigned to the person(s) at a specified time. This ensures consistent delivery of services that result in complete customer satisfaction.

Tasks Schedule and Assignment

Using Results CRM, you can view available resources and open tasks that can be assigned to the employees. Through its user friendly interface, you can easily view task schedule and assignment. It features a Work Group calendar. You can drag and drop assignments and reschedule workloads in no time.

Scheduled activities can be sorted by date, customer, product, and assigned personal. This provides maximum flexibility and control in viewing and scheduling assignments. The end result is a happy customer who will gladly recommend services of the company to friends, family, and cohorts.

Maintain Accurate Customer Information

Results CRM allow information accuracy when it comes to managing purchase orders and invoices. All the contact information can be kept up-to-date, which will ensure that the quotes and invoices are sent to the correct address.

Project Management

One of the most useful features of Result CRM is that it allows tracking of product status, costs, tasks, resources, and revenues. Using the customer relationship software, managers can know how to schedule and optimize the workflow. With just a few clicks of a button, they can get detailed information of the project to ensure that everything is in order.

Customer Invoice Management

A great feature of Results CRM is that it allows billable employee time to be converted into invoices. The software integrates with QuickBooks, and transfers accounting relating data. Users can view products ordered, payments, account balances without needing to access the accounting software.

Results CRM Pricing Plan

Results CRM has three different options available to users based on their requirements. Let’s take a look at each of the plan to see how they best serve different needs of the customers.

Results CRM – Standard Plan

The standard Results CRM plan is well-suited for sales and marketing team of a company. At the moment, the standard plan costs $95/month for five users. This is apart from the initial set-up cost of $395. The standard plan provides sales personnel to manage leads and customers, create a to-do list, prepare and send quotes, and evaluate sales opportunities. It preserves sales processes and automates scheduling thereby allowing sales personnel to deliver consistent results.

Results Business Suite

The Results Business Suite plan builds upon the features of the CRM software offering more control over managing projects, invoices, and processes. At the moment, the plan costs $195/month for five users, while the initial set-up cost is $595.

Results Field Service Management (FSM)

Results FSM costs $295/month for five users with the initial set-up cost being $985. This plan is suitable for general contractors, electricians, HVAC repair technician, and other companies that have employees working in the field. It allows remote multi-device access that helps in managing workforce spread over different geographical locations.

The initial set-up cost, also known as onboarding cost, includes training and support services provided by the company personnel. It includes user setup information where the users are trained to properly setup and configure the systems. Moreover, the service includes customization of lookup tables according to requirements of the company.

The onboarding service also includes information on QuickBooks integration, Outlook integration, and Constant Contact integration if required by a company.


QuickBooks and Results
Results CRM is a robust tool that helps businesses provide exceptional customer relationship services. The software helps sales teams and managers efficiently manage their sales pipeline. It also connects with a host of external applications including SmartVault, QuickBooks, Constant Contact, Outlook and various others that boost business productivity, and make a positive impact on the bottom-line.

By integrating Results CRM with QuickBooks, all of the account related information of the customer is synced with the accounting software. This saves time and costs of the accounting personnel recording customer related data including invoices, bills, and much more.

5 Productive QuickBooks Add-ons

You may not know it, but QuickBooks accounting software has found hundreds of third-party add-ons to extend its functionality.  You get to handpick from a host of integrated apps. Each serves different functions, such as streamlining inventory management, giving you more flexibility to record employee time, etc. Using QuickBooks add-ons, you can automate different aspects of your small business.

Let’s take a quick look at 5 must-have apps that are perfect for improving small business productivity. Most of the add-ons listed here are reasonably priced. Additionally, the add-ons mentioned work with QuickBooks Desktop, Online or in some instances, with both versions of the accounting software.

1. SmartVault for QuickBooks (
Smart Vault® for QuickBooks is a great add-on that allows you to go paperless and organize your documents. The online document storage add-on integrates with QuickBooks. It allows you to attach documents to any QuickBooks entry.  Just scan and attach documents to customers and vendor records, bills, invoices, and much more.

Attaching documents within QuickBooks also makes your accounting system audit-ready. All related financial data will be located in a single location, which makes it easier for internal and external auditors to examine and verify company records.

2. Corelytics Financial Dashboard (
If you want greater insights into your small business, you subscribe to Corelytics® Financial Dashboard. The online service retrieves information from QuickBooks and presents the data in the form of easy-to-understand reports.

Not only is Corelytics an award-winning application, many consider it the best solution of its kind. Apart from tracking the performance of the company across different lines, the add-on also allows you to compare how the results stack up against competitors.  Moreover, the software generates forecasts based on existing financial performance. Try the app for 30-days free, and then the cost is $99/month. No credit card required for the 30-day trial.

3. SpringAhead (
SpringAhead® uses spreadsheets to monitor employee expenses and time. The online add-on allows you to monitor employee time, expenses, and bills by integrating with QuickBooks. Through three-way integration between QuickBooks, SpringAhead, and SmartVault, you can enter expense data, attach scanned receipts, and export the data to QuickBooks.

4. Results CRM (
Results CRM® is an integrated QuickBooks add-on that handles your marketing and sales efforts. You can also manage your relationship and contact data, sales quotes, marketing campaigns, expenses, reports, and much more. The add-on software supports multi-directional integration between QuickBooks, Constant Contact®, Smartvault, and several other programs, greatly improving business productivity.

5. SOS Inventory (
QuickBooks Online provides great flexibility and convenience in managing accounting functions. However, it lacks a robust inventory management feature. You can solve this problem to some extent by using a third party app known as SOS Inventory®.

SOS integrates with QuickBooks Online and allows small businesses to manage inventories, sales, and customer orders effortlessly. Additionally, you save a lot of time using this third party app. It comes with several features that simplify the task managing inventories.

One of the best things about the app is that it can be accessed from anywhere with a smartphone. Advanced features allow you to manage multiple items located in different locations. You can test the online service free for a 30-day period, after which you can subscribe for $20 per month with a maximum of three users.

Indeed, the above list mentions some of the best QuickBooks add-ons to enhance the productivity of small businesses. There are hundreds of other add-ons that extend the functionality of the accounting software. To read more on QuickBooks apps, check out 7 Great QuickBooks Online Apps.  If you use any QuickBooks add-ons that have improved your company’s productivity, share them with us by using the comment section.


QuickBooks small business software

QuickBooks: Small Business Accounting

Are you the owner of a small business enterprise, and wish to expand your company in the near future? In order to achieve your dream, you need to ensure the smooth management of all business expenses. Otherwise, losses may prove the main hurdle to your future aspirations.

The efficient management of finances is one of the most important aspect for every small business. Without a proper accounting system to ensure timely payments, small business owners find it hard to keep a track of all their expense accounts. Generally, limited funds and a set source of income make it difficult to manage company expenses. As a result, entrepreneurs and small business owners need an accounting solution that offers them efficient bookkeeping with no hassle. This is where QuickBooks accounting software comes into the picture.

It is premium accounting software designed with the expressed idea of assisting business owners who lack the accounting knowledge and skills to manage their company finances effectively.

Running Your Small Business Better

QuickBooks is the all-in-one solution to efficient business financial management. The software features offer a system that ensures timely payments to vendors while keeping track of all the different company payment transactions. It maintains a much needed record that provides business owners with a clear idea how their business is progressing.

Following are some of the helpful features that can help with the efficient management of all company expenses and income accounts.

Send Invoices Easily

QuickBooks generates customized invoices for your business. As a result, your customers receive invoices created by you.  Add your company logo to the design of your choice. Also, include customized fields in the system generated invoices.

Accept Payments through the Software

QuickBooks helps businesses accept payments through online systems as well as by means of a mobile payments system. This makes it possible to ensure the smooth and efficient management of invoices and on-time payments to from the customers for a positive cash flow.

Track Sales and Expense Transactions with Ease

The software generates detailed reports and statements that help business owners keep track of all company expenses and sales. The software generated records are highly accurate and free of any risk of human errors that could affect the records of the company.

With system generated records available for scrutiny, it is easy to skim through documents and entries. More importantly, you get an idea of the different expenses handled by the company. As a result, you can remove or reduce any unnecessary expenses to make the business more profitable. Hence, you avoid the wasteful squandering of your limited resources.

The software maintains an updated view of all the company sales and expenses, and assists the business owners to get a clear idea of their generated profits. This gives a good understanding of the current financial condition of the company, enabling the owner to make guided decisions in the future.

Integrated Payroll Feature

Employee salaries are a major company expense. And, an integrated payroll feature ensures easy management of workforce salaries and record-keeping. QuickBooks also manages your payroll taxes and monthly, quarterly and annual payroll filings.

Linked To Your Online Banking Account

Link QuickBooks to your online bank account for all business related transactions. Doing this, helps you to keep a track of your expenses easily and without any hassles. With the online transactions connected with the software, you can control and monitor all transactions.

QuickBooks automatically uses data from your bank to update your company financial records. Therefore, it removes any chance of error because of manual data entry, and it also saves you valuable time.

The software is so sophisticated. It automatically classifies transactions according to your accounting method by arranging the data and management of your accounts.

Ensure and Enjoy Fast Payments

QuickBooks accepts debit and credit cards for business convenience, as well as ACH payments by customers. Invoices can be sent by email. And, business owners can check the status of their invoices in real time.

Easy VAT Calculation

Intuit equipped QuickBooks with a feature that lets company owners easily view their VAT liability. This helps them complete and file their return each quarter and avoid any legal problems.

The software generates profit and loss statements and balance sheets. These statements give an accurate idea of the current financial condition of the company.

Use the Software on a Variety of Devices

QuickBooks syncs easily to a variety of devices. Therefore, your financial details are available whenever you need it. The software can be accessed through computers. iPhones, iPads and Android devices provide easy access while on the go.

More importantly, password-protected logins and firewall protected servers give you piece of mind. QuickBooks also uses the same encryption technology (128 bit SSL) as the world’s top banks. As a result, your data is secure.

Backup Database Feature for Information Protection

QuickBooks offers a feature for keeping a backup of your daily transactions, so the information is safe and secure. Files are automatically backed up once a day, every day. Business owners can keep their critical financial data in the cloud.

QuickBooks is a complete accounting solution. It is the answer for many small business owners worries. Especially, those who lack the accounting skills and knowledge to manage their company finances will find it efficient and effective.

Finally, for more information on small business accounting, read article Tips for Starting and Growing Your Small Business.


7 Great Apps for QuickBooks Online

quickbooks-online-app-onsQuickBooks Online offers an easy to use, robust, and accounting interface that works anytime, anywhere. At present, over 1 million businesses worldwide are benefiting from the online accounting software. The simple yet powerful interface of the accounting platform provides scalable solutions that fit the requirements of businesses of all types and sizes.

The online accounting software does an excellent job handling the basics – invoicing, budgeting, bank reconciliation, reports, and so on. Yet, the addition of the third-party add-ons really boosts its functionality and takes it to next level. These add-ons are available on the home screen of the QuickBooks Online or the Intuit App Marketplace.

Some of the add-ons are for free while others require you to pay a monthly subscription fee to avail their services. Here we present a list of 7 great QuickBooks Online apps that provide value added functionality for online accounting users.

1. TSheets Time Tracker
TSheets® Time Tracker is one of the best QuickBooks Online apps. The add-on easily integrates with the online accounting software and provides the ability to track employees’ time for payroll, job costing or invoicing.

Once installed in QuickBooks online, staff can clock in using their mobile devices. This is extremely useful for organizations that allow employees to work from their homes. The add-on tracks employee’s time and GPS location points for employee routing, accountability and more.

You can review employee times in TSheets and then sync to QuickBooks Online after approval. You can then use the recorded data for job costing, payroll or invoicing. This greatly reduces the accounting time and cost incurred in keeping track of the remote employees.

2. Add-On for PayPal Integration
PayPal is another great QuickBooks Online app. The add-on syncs the company’s PayPal related sales transactions with the online accounting software. You can use this add-on to keep your transactions organized and in one place.

The QuickBooks Online PayPal app easily synchronizes PayPal receipts, fees, tax, and discounts. Once installed, data is synced and categorized automatically without any user intervention. The online app can also generate sales receipts for transactions. It can also adjust inventory for products that have inventory tracking enabled.

What’s more, the online app gives you complete control of how PayPal data shows up in QuickBooks Online. Customize settings to make sure that the data is recorded and classified properly. In addition, you can decide which information is entered or discarded from the QuickBooks accounting software.

3. Sync Business with American Express Open
This useful add-on allows you to sync your American Express® online account with QuickBooks Online. The add-on securely connects your business card with the online accounting software. You can also use the add-on to import your customized QuickBooks categories into the American Express online account.

You can label or categorize your transactions directly from the online statement. When the transactions are transferred to your QuickBooks Online company file, you do not need to categorize the transactions again.

When this add-on is combined with Receipt Match Mobile App, you can snap pictures of the receipts and label them on the go. You can download the Receipt Match® app for free from both the Android and iOS app stores.

4. Method CRM
Method CRM® is a powerful customer relationship management (CRM) tool. This online tool makes it easy to track leads and manage them once they convert into customers. The Method CRM add-on integrates seamlessly with QuickBooks Online. You can sync invoices, discounts and other customer transactions into the online accounting software.

The customer relationship add-on allows you to track potential leads. You can use the app to manage your customer service team, assign tasks, and send follow-up emails to the potential customers. Your customers, online vendors, customer representative teams, and more are all accessible anytime, anywhere.

You can also integrate the customer service app with your website. The customers can request information about your product and services directly from the website. Sales reps can then follow up with the leads and try to convert them into customers. Once the leads are converted into customers, the status is updated on the website.

5. Shopify Cloud Cart Connector
Shopify Cloud Connector is another great app for QuickBooks Online. The add-on allows seamless connectivity between the online accounting software and Shopify, a popular online e-store platform. Once installed, the add-on automatically syncs inventory and orders with QuickBooks Online.

You can use the cloud-cart connector to create credit memos, refund receipts, and partial refunds. The add-on can match customers’ orders by company, name, or assign a single customer to all orders. The online cart can map the items either manually or using an SKU. The fields are broken down by functions. This makes it easy for you to make changes as necessary.

6. LivePlan Dashboard and Forecasting
LivePlan Dashboard and Forecasting provides a powerful user interface to create budgets, track performance, and forecast sales. You can use the dashboard to get deeper insights into your company. These insights are used to understand the performance of the company. Thus, making it easier for you to chart its future direction. LivePlan add-on gives you powerful tools to compare the actual performance of the company against the budget. You view how your company is doing compared to last month, last year and more.

7. FG Receivables Manager
Finally, FG Receivables Manager is another great online add-on for QuickBooks Online. The online add-on allows you to save time on monitoring your account receivables. You can use the add-on to reduce bad debt invoices by more than 70%. A definite must have tool for companies to significantly improve their bottom-line.

To sum up, QuickBooks Online third party add-ons greatly extend the functionality of this powerful accounting software. You can use the add-ons to sync accounting information, monitor your customers, gain deeper insights, track employee time and much more!

Projector – One of the Best Hosted Solutions Designed for Professional Services Firms

A projector is an online software solution that can be integrated with QuickBooks Online and Desktop to offer enhanced accounting functionality. The software is designed for consulting firms and automates their accounting process. Projector is not a single software, but a total integrated solution for optimizing accounting tasks and activities.

Users can export Account Payable, Account Receivable, and General Ledger transactions to QuickBooks. Moreover, the software also allows import and export of the customer and employee data in QuickBooks, and synchronize the data on a continuous basis. Lastly, the software offers analytical reports and tools that can help when reconciling and auditing accounts during the closing process of an organization.

Here we will explore the powerful functions and features of Projector in enhancing and optimizing the accounting functions of companies.

Projector – An Overview
Projector Overview

The secret of running any professional services firm successfully is to efficiently manage three important resources – human, capital, and time. These three resources are the critical ingredients that when managed properly can allow the business to reach the height of success. Inefficient resource management, on the other hand, leads to increased cost of operations that will make it difficult for the firm to survive over the long term. By integrating QuickBooks with Projector software, you can efficiently manage the company resources that will ultimately lead to an improved bottom-line.

Projector online accounting solution offers tools to better manage the resources. The software contains three key functionalities: Resource Scheduling, Project Accounting, and Enhanced Project Management. The modules are customized for the firms that offer consultancy services. Some of the modules of the online service include:

  • Time and expense entry
  • Creating invoices
  • Billing review
  • Resource scheduling
  • Budgeting and tracking
  • Task planning and tracking
  • People and project management
  • Detailed analytical reporting

The online add-on also contains multi-currency and multi-company sub-ledger that seamlessly connects with QuickBooks accounting software. Whether you want to accurately invoice your client, gain greater control over resources, or manage different projects, Projector online solution offers it all.

Detailed Overview of Projector
Projector software is designed especially for professional service firms. The professional suite comes with powerful features and functionalities that will allow you to control your costs and improve your bottom-line. The efficient intuitive interface of the online enterprise class solution makes it easier for you to reap benefits and streamline your accounting operations. The software is delivered on a cloud-based Software as a Service (SaaS) platform that is ideal for both small startup businesses to big multinational companies.Let’s take a look at each module in detail.

Project Accounting Module
The Projector accounting module allows you to keep track of the time and expenses you have invested in various projects. The module makes it easier to manage the invoicing process. Using the module, you can bill clients with the correct amount in a timely manner. The online software helps ensure that every time and cost invested in the project is billed accurately and sent to the client. The software can act as a sub-ledger of the project in your general ledger, and automatically sync the information with QuickBooks.

Resource Scheduling module
The resource scheduling module allows you to efficiently manage the human and capital resources your company. Using the software you can easily assign staff to projects. The software allows project managers to make the right decisions and ensure that the tasks and activities are completed on time while utilizing minimum resources. Project managers can also describe the type of resources needed based on certifications, skill sets, and physical locations. The software gives greater control to project managers in allocating resources to different projects. Using the resource scheduling software will help with effective utilization of resources and can have a positive impact on operational costs, revenues and overall company profitability.

Project Management Module
Project management module offers more power and control in planning, tracking, and implementing tasks and activities of a project. The module is a simpler and low-cost alternative to Microsoft Project that allows project managers to check the project health in complete detail. Moreover, the software also allows better collaboration and coordination among the team members that goes a long way in ensuring that the project is completed according to exact specification of the client.

Apart from modules, Projector also contains various foundational layers that greatly help in optimizing accounting functions and tasks. The layers allow accounting personnel to have greater control and visibility of the expenses that determine the health of the business.

1. Projector Visibility Layer – This is a powerful feature that allows you to customize the dashboard. You can modify the dashboard to view the information that is essential for making the right business decisions. Moreover, you can use the powerful analytical reporting engine to create reports that can help you perform ad-hoc analysis of accounting data. When combined with the software’s operational dashboard and email alerts, you will have accurate and updated information about the current position of your business.

2. The Control Layer – The control layer allows you to manage user permissions and workflows. It gives you greater control over what information each individual is allowed to access and when. You can conduct full audit trails to see what the employees did on a particular day. With the control layer, you can setup the software in different ways to manage different parts of the project and organization.

3. The Integration Layer – This layer allows you to integrate Projector with other important systems used by the company. Apart from QuickBooks, you can integrate the online software suite with (a powerful customer relation management tool) and Microsoft Project (Project management software). The fully integrated system will work wonders in improving operational efficiencies and streamlining operations.

Final Remarks!
Overall, Projector is a fine online accounting solution that is specifically tailored for service firms. You can use the software to better manage and utilize your resources, which can lead to an improved bottom line.

How BillQuick and QuickBooks Work Together to Streamline Small Business Operations

BillQuick is easy to use time tracking, service billing, and project management software. The software is suitable for different kinds of service businesses including architects, CPSs, computer consultants, engineers, contractors, marketing consultants, and others. BillQuick integrates with Intuit’s QuickBooks desktop software to streamline several accounting functions.

Using this software, business owners can maintain Job, Customer, and Employee data, and Activity and Expense codes tables. If you are a small business owner, and you want to further streamline the accounting function in your business, then you should continue reading. We will reveal not only the function of this QuickBooks add-on but also its benefits.

Overview of BillQuick Integration with QuickBooks
BillQuick can be integrated with QuickBooks to expand on its time tracking, project management and service billing accounting features. The add-on enhances these accounting functions and makes it more efficient. The software helps accounting personnel perform these additional tasks in less time, resulting in increased cost savings for your company.

BillQuick comes with its own billing, time and project management features. You will NEVER have to enter the data twice when integrating the software with QuickBooks. Moreover, you can fully customize the integration, and you have control over when, where, and what data is synchronized. Your accounting personnel will be working smarter instead of harder when using this QuickBooks add-on. The software improves data entry accuracy, avoids duplicate entry of data, and provides better control over the way accounting functions are performed.

The following tables depict how the data flows between QuickBooks and BillQuick.


Highlights of BillQuick Functions
The main benefit of using BillQuick is that it automates repetitive tasks, which in turn, saves time for your staff. The software is suitable for all business sizes and is completely scalable. You can choose Basic, Pro and Enterprise versions depending on the needs of your business.

BillQuick software will allow you to speed up time keeping processes, decrease the time involved in the billing process, and help you gain a better understanding of the different projects your team is handling. Moreover, you can check compliance with the Defense Contract Audit Agency (DCAA) with a single click of the mouse. Below you will find a brief description of the various tasks you can perform with BillQuick:

1. Time & Expense
BillQuick includes a time card that records employee work time, overtime, compensation, and vacation, sick, and holiday leaves. Time Card is available in spreadsheet, calendar, and stopwatch format. You can create time entries from the TO-DO items. Moreover, you can also run multiple timers at the same time. You can also record the expenses in different currencies!

You can view full history of time and expense entries including the date of submission, approval, or refusal from authorized personnel. This history can prove to be invaluable during audit – internal and external – of the accounting process. Also, you can link images and documents to the time and expense entries.

2. Project Management
The project management module of BillQuick allows you to instantly see the status of projects. You will know what projects that are in the red (loss) and have incurred more cost than budgeted. You can also schedule tasks and activities through an interactive Gantt chart. This chart can be customized by dragging, stretching, and dropping tasks on the timeline.

An employee workload forecaster allows you to view the tasks assigned to each employee in calendar format. By glancing at the colored-coded calendar, you can quickly find out the status of tasks assigned to the employees. You can also learn what staff members are being underutilized or overextended. Moreover, you can also keep watch on the next forecasted project and assign available staff to the project.

Apart from managing project tasks and employees, you can also use QuickBooks to manage project expenses. In addition, a revenue forecaster calculates the revenue based on the existing and forecasted expenses. This tool allows you greater control over managing cash flow.

Other highlights of the project management module include the following:

  • Assign employees, tasks, and expenses to projects
  • Track status of projects in real time with automatic updates and notifications
  • Organize and classify the projects according to four stages of workflow:
    • Project
    • Phase
    • Segment
    • Sub-segment
  • Select from among different contract costing methods including:
    • Fixed Fee
    • Recurring
    • Hourly
    • Cost + Percentage
    • Cost + Fixed Fee
  • Compare actual costs versus the budgeted costs Billing and Accounts Receivable
    Billing and Accounts Receivable is another important module for the QuickBooks accounting software. The module allows you to view all the information you require to improve the collection process. Using the QuickBooks add-on, you can view key historical data, payment history, and account notes. You can see an aging summary of account receivables for 60, 90, 120 days and more. Moreover, you can view the aging reports in multiple formats and utilize a number of filters to view the receivable data.BillQuick also allows you to create billing invoices using 180 templates. You can perform batch processing, create PDFs, customize the reports using Crystal reports, and much more.Accounting Module
    The Accounting module of BillQuick enhances the powerful functionality of the QuickBooks accounting software. You can perform bank reconciliations, view trial balances, chart of accounts, and make payments to vendors. You can also view both cash-basis and accrual balance sheets and profit and loss reports.You can select from approximately 500 report templates when creating accounting reports. The report center allows you to filter the information, so you can view important aspects of your accounting data. Employee snapshot offers a breakdown of resource utilization and billable work. This information is especially helpful for consulting firms, so they can accurately bill their clients for work performed.Bottom Line!
    On the whole, BillQuick® is one of the most powerful add-ons for QuickBooks Desktop. The software seamlessly integrates with QuickBooks and extends its features and functionalities. Using this QuickBooks add-on, you can lower the administrative costs, save time in performing billing and expense functions, and efficiently manage the projects.

Intuit Partners with FundBox to Streamline Invoice Financing Function

Intuit® announced partnership with FundBox® earlier this month to tap into the powerful features of the invoice financing software. Intuit’s QuickBooks is one the most popular accounting software programs available, especially among small business owners. The company’s collaboration with the invoice financing software will allow it to further extend services to its customer by capturing customers that use FundBox for invoice financing and also provide financing options to QuickBooks customers.

QuickBooks online users can now link their accounts with the FundBox. This will offer greater convenience to the users in performing accounting function and tasks. As a result of the partnership between the two companies, small business owners that depend on QuickBooks accounting software will be able to get quick access their capital or funds in FundBox from the QuickBooks interface.

Users won’t have to leave QuickBooks to get access to the working capital. This will make it easier for small business owners to gain access to the capital to finance short term needs of the business.

FundBox: How it Works?
FundBox is an invoice financing software that helps small business owners to obtain cash advance on outstanding invoices. Also known as account receivable financing, invoice financing is similar to invoice factoring that large companies use to obtain cash by selling their customer invoices at a discount to a factoring companies.

The financing option is useful for B2B companies that need instant cash to meet short term financing need. Invoice financing allows companies to address the issue of slow paying customers that negatively affects their cash flow position. The option is ideal for businesses that want quick cash without having to apply for loans. The financing option is also helpful for small business companies that do not qualify or don’t have the time to go through the lengthy process associated with traditional loans.

FundBox is a type of invoice factoring company that offers online funding ranging from $500 to$25,000 to B2B companies i.e. companies that sell products and services to other companies. The funding is usually provided to the companies about three days after approval of the application.

The online software is the most transparent and easiest solution for small businesses to fulfil gaps in cash flow. The process of obtaining fund through FundBox is as simple as 1-2-3.

Step 1- Create a Free Online Account

The first step is to sign in for the service. This process takes about one minute. You need to enter your email, select a password, and choose your online bookkeeping software. The online software will automatically sync outstanding invoice information that you can access in your FundBox account.

Step 2 – Select Outstanding Invoices
Next, you have to select the outstanding invoices that you want to sell for obtaining the cash amount. Instead of waiting around 30 to 90 days or even more for the invoices to clear, you can easily obtain invoice cash by selling them to the FundBox for a discount.

Step 3 – Obtain Money in the bank Account
FundBox automatically transfers the cash amount to your account. As mentioned previously, the cash amount is usually transferred to the account three days after approval of the application. The instant cash may have greater value to you because it can be invested elsewhere to earn additional income.

FundBox Fees and Other Charges
You have to pay a specific clearing fee to the company. When you select the outstanding invoice, you will be shown the exact fees (in US dollars) that you will have to pay the company.

The fee is based on your business’s financial health and also on the amount of outstanding invoices that you want to clear. For instance, the fee for a $1,000 invoice with a due date of three months will be in the range of $52 to $72. The clearing fee is set automatically based on your business health and the specific invoice you want to clear.

The fee is paltry as compared to the amount you can earn on the cash that is obtained earlier. This is due to the time value of money, which basically means that the money that you invest right now will earn greater profits as compared to investing in the future.

Is FundBox Safe and Secure?
FundBox is completely safe and secure. In fact, FundBox claims that safety is the highest priority for the company. In fact the invoice financing company has incorporated state of the art bank level security in its systems that conform to strict safety requirements specified for online companies.

The funds arrive in the accounts safely without much risk of online theft. The highest level safety standards implemented by the company ensure that there is no incidence of hacking or online attacks. In order to assure the fastest delivery of funds into the accounts of the customers, the company sends the amounts before 1:00pm PST on weekdays.

Final Remarks!
Small business QuickBooks users will benefit greatly from the integration of QuickBooks with FundBox. You can ramp up your cash flow positions with the obtained funds. Moreover, the funds can also be used to earn additional income that can boost cash position of the company.

As a QuickBooks user, you will be notified about the option to link your accounts with FundBox on the Sales Transaction page. By linking your accounts with the online invoice financing software, the application process may be cut down from days to even minutes.

Eligible individuals can obtain short term financing against outstanding invoice for up to 12 weeks. FundBox may charge a higher weekly fee as compared to traditional business invoicing companies, but the ease and convenience of obtaining the fund more than makes up for small business owners by easing their short term financial needs.

With a service like FundBox, you will no longer have to worry about cash flow problems. You can easily obtain the required cash to settle your outstanding debts or invest in lucrative investment avenues.  The QuickBooks partnership with FundBox will make it even easier for B2B small business owners to obtain funds by selling outstanding invoices.

"Advanced Inventory Add-on"

Is QuickBooks Advanced Inventory For You?

So are you managing a small or medium business? How long has it been? Have you tracked your progress and growth? Do you feel it is time to upgrade your inventory management system?

Inventory management is hands down one of the most difficult tasks to do, so difficult that previously before there were any software or programs, it would take small to medium organizations up to 3 or 4 days to manually record the inventory. Then, there came a list of software tools to help manage inventory while taking care of other accounting and bookkeeping tasks, but none of these tools has been as popular as QuickBooks. If you feel that your inventory has grown a lot since you first started, and it is gradually becoming difficult to record, you may need to upgrade to QuickBooksⓇ Advanced Inventory.

How much inventory do you have on hand? What cost accounting methods do you want to implement? What inventory valuation method should you use? What kind of inventory reporting do you wish to use to make good business decisions? You may have asked yourself when it comes to managing your inventory.

The Advanced Inventory Add-On For QuickBooks
The advanced inventory add-on for QuickBooks Enterprise Solutions simplifies inventory management for any sort of business. If you are already using barcodes to manage your inventory, you will experience the complete integration of QuickBooks right away. When you scan, QuickBooks automatically puts your data in the correct fields; moreover, if you don’t have barcodes for products, QuickBooks creates them automatically.

Easy To Use Tools
The Advanced Inventory add-on is loaded with tools and features that can streamline your inventory management procedures within a few minutes.

Bin Location Tracking
One of the most important tools is bin location tracking, which helps you boost efficiency to new a whole new level. This option gives you pinpoint location of each item in your inventory, doesn’t matter if they are located at the end of the warehouse or at the end of another warehouse. One glance at the dashboard and you know the exact location of each item.

Barcode Scanning
Barcode scanning lets you record each transaction for each item without even touching the keyboard. IF you don’t have a barcode system in place, Advanced Inventory add-on creates barcodes for you!

Inventory Transfer
If one location is low on inventory, not to worry, with a few simple clicks you can transfer inventory from one location to another just through a few simple clicks.

A Complete System
Inventory transfer, recording, barcode designing and that is not even all of it. QuickBooks Enterprise Edition, Advanced Inventory add-on gives you a one-stop shop for inventory management. So you can track the inventory in service trucks, a consignment, or even the items which are on the move through air, land or water.

Everything is completely integrated into QuickBooks Advanced Inventory add-on, in fact, once you start using it, you will not need any other software. So the question now is, are you ready to move to the advanced inventory system?

QuickBooks small business software

QuickBooks Adapts to Your Business Expansion Needs

The Business Saga

Most business owners have farsighted vision. Even if they start small, they would rarely plan to limit the scope of their business concern. With time and experience, most business enterprises undergo significant growth and advancement in their field. So if you are laying the foundation today, you need to be prepared for what it is likely to become in the years to come.

How the Large Scaled Businesses Came Into Being?
All large and global enterprises began with a single office, understaffed departments and limited resources. Through strategic planning and management and under the leadership of revolutionary innovators, these organizations grew into global corporations. They now safeguard public interest and enjoy worldwide recognition and consumer loyalty!

Most business owners look up to the leaders of these multinational corporations for inspiration. As the wise people say, “You need to start preparing today if you are looking for a bright future tomorrow”. You need to devise a plan of action that helps you incorporate advancements and growth in your business infrastructure with ease. This doesn’t imply you need to have a large office space or that you need to employ more people than what you need; it simply means that your progress goals should be aligned with your resource transformations.

Problem Identification
There are a few business assets like the place, employee strength and ambience that you can change over time. If your business demands more employees, you can always change your location to accommodate the surplus. However, there are a few intricate things more often related to information technology that cannot be changed as easily. Your accounting and finance software is one of them.

Accounting and finance software does not only record your financial standing on a day-to-day basis but also creates several important business records that serve as a guiding light through the years. Migration of this information database from one platform to another is not easy, not to mention that this information is confidential and of an extremely sensitive nature! If not planned for adequately in advance, your software infrastructure has the tendency to become a limiting factor for your business expansion.

The Solution
There is a simple solution to this problem – QuickBooks. It is a revolutionary accounting and finance software that evolves along with your business needs. As your business expands, QuickBooksⓇ adapts accordingly and offers you a competitive edge over other businesses. With your resource management affairs in order, you have the opportunity to focus exclusively on your business expansion needs.

Why QuickBooks?

There are a wide variety of accounting and finance software tools available in the market. Each software promises to deliver a specific set of features and benefits. Why then should you opt for QuickBooks?

It is a One-Stop Solution
The reason is simple; it offers a full, robust set of all the important features you can expect from an accounting and finance software. In fact, QuickBooks specializes in delivering augmented benefits – those that are not being offered by any competitor. This software has truly set higher expectations with business software in the small to mid-sized business category!

Constant Updates
Another important reason why QuickBooks makes an awesome accounting and finance software for your business is this; it has been through series of improvements. QuickBooks is being updated and improved continuously based on emerging business needs. For decades, newer versions of QuickBooks have been introduced to make account management easier for users.

Most of the new features will be released to your current platform through updates. This means you do not need to go out of the way to purchase new software just because your business has developed a need that is not being catered to by the current version. A simple update will automatically be done to the existing software. This makes it easier for you to scale your current software as your businesses needs evolve. These updates are generally happen seamlessly. It also reduces the downtime during which the update is being made.

QuickBooks Categories
QuickBooks can be backed to a cloud network. This puts all your financial information in a secure environment. It is a virtual storage space lent out by QuickBooks to its customers. Backups are created on this server to make sure recovering information is possible.

Besides this, QuickBooks offer several categories of the accounting and finance software. There is a version for basic users, another for those undergoing transition and one for the experts. You can choose to upgrade your features and services through a single click of the mouse. Since there is no informational migration involved, you get to enjoy the peace of mind while your business is being taken care of professionally.

User Friendliness
The QuickBooks platform is extremely user-friendly. This translates into minimal time spent on learning the software while maxing out the utility of the software. The same goes for the updates and advancements in the software. You can be up and running in no time. So regardless of whether it is a small-scale or large-scale business, you will receive the same quality service and dedication your business requires. After all, global corporations initiated their journey as small scale businesses!

Business Expansion and QuickBooks

The initial years will be the most turbulent ones for your business. This is the time when your effort goes into plowing the ground, trying to plant roots and establishing a solid foundation . However, once this phase is over, you will be surprised at the amount of growth your business can generate. If you are reinvesting your business resources back into your business in a strategic manner, you can initiate a self-sustaining fusion reaction that will multiply through the years.

Through thick and thin, your financial records are on of the most important assets your business owns. It not only reflects experience, but it also speaks to how well the business was managed and how much it has progressed over a given time period. It marks your past, present and future. QuickBooks is the only software that allows you to enjoy peace of mind while staying adept with your business expansion concerns. So what are you still waiting for? Test drive QuickBooks today.

QuickBooks Online – Aligned With Your Current Business Needs

The Internet has revolutionized and simplified business chores that previously consumed significant amounts of time, labor and effort. It is now possible to conduct trade online with unbelievable ease and convenience. Most business enterprises have turned towards this medium to capture audiences and market share for a simple reason – this is where the consumers are!

This revolution has come about with another reality – if this is where customers are, this is precisely where businesses should be. This shift has changed the importance and necessity of physical workspace for most businesses. In fact, many organizations have turned remote office setups to save valuable business resources and use them profitably within the business.

Most companies have a mobile labor force working from different parts of the city, if not, the world to meet strategic business objectives. This, however, has given rise to challenges of a unique nature.

The biggest challenges is how to get the workforce on board, on the same page at the same time. Information sharing is proving tricky while also trying to take into account the company’s confidentiality policies. This is where QuickBooks® has emerged as the viable solution to the problem of managing your accounting function securely and confidentially.

QuickBooks – Going Online
QuickBooks is an accounting software that serves more complex purposes than simply bookkeeping. It not only helps you keep track of all expenses and income for the business, but it also helps managers plan their business activities according to the amount of resources available to them. This ensures overspending can be avoided, which, in turn, protects the company against loss and potential bankruptcy!

What is even more important, QuickBooks has gone online. This means you can gain access to updated financial information about the company from anywhere at any time!

All information fed into the software is stored on a virtual cloud computing server. So, everyone who has access to the software portal can access the same information at the same time, which is up-to-date. This encourages greater collaboration and lessens the probability of erroneous and “expensive” financial decisions. In essence, it safeguards the future of your business entity.

Authority can be parsed out based on responsibility level and how much access each person needs. All participating parties have been given the authority to make changes, and they can let their peers know about the updated status. These changes need not be made from a computer, but can also be made from a smartphone or tablet. These uses call for better and efficient use of business resources. This also helps keep every expense recorded without relying on delayed entries.

QuickBooks has a built-in feature that automatically highlights the tasks that require your immediate attention. Any receivables or payables that are already due or are nearing their due date will be displayed on the dashboard. This ensures the company’s cash flow is in order with greater efficiency and accuracy.

Moreover, QuickBooks is adequately programmed to make and receive payments; there is even a single click (or touch) feature. This makes it easier to manage accounts and meet deadlines. This protects the company’s credit scores and builds credibility with vendors over the long run.

What more could you possibly ask for? QuickBooks is the best accounting software that is precisely aligned with your current business needs in mind. You can manage your resources easily and effectively with an eye toward greater gains! Yahoo!


Choosing the Right Bookkeeper for Your Business

There may come a time when your business grows to a point where it becomes difficult for you to manage one of the most critical aspects of your business on your own. As your business expands, you may need to hire qualified personnel to manage some of the most important segments of your business, including accounting and finances.

I will highlight some of the things that you must pay attention to when selecting a bookkeeper, whether in-house or remote, to look after your finances.

It is generally thought that a person with ‘little’ experience in accounting will suffice for a small business. This is far from the truth. Accounting is instrumental when it comes to the growth of your business, and proper tracking and management of income and expenses can increase your business’s profits.

You should find a person with as much experience as you can afford to pay for, but do not look for any shortcuts here! As I often remind you, you get what you pay for.

The individual whom you select to look after your business’s finances must have received some kind of formal education in the disciplines of accounting, finance, and taxes. Without this person having the proper background knowledge, you may find it difficult to simply handover your company’s books to them with confidence.

A good bookkeeper will have the ability to think a few steps ahead in order to warn you of any pending problems. They can often help you prevent complications in the first place. Accounting education will empower them to fully understand policies, procedures, strategies as well as ethical values.

Banking Technology
E-Commerce has become a necessity these days, rather than a luxury. You will have to work with your bank and other companies online in order to streamline your work and save time. Tasks such as paying bills, receiving payments, and making deposits can be easily performed right from your office.

You should choose a person who is able to conduct business online in a safe, secure, and efficient manner.

Bookkeeping Software

If you’re still writing checks to pay your vendors, employers or any other third parties, then you really need to upgrade. There are accounting software choices out there that have been specifically designed for small businesses to help them keep a track on and manage their expenditures. For example, QuickBooks®, Xero, and Wave are really powerful accounting software tools that are very popular among small business owners.

If you already use this software, then you will should to find a person who is fully capable of working with these tools. These tools have certification programs, which will help to ensure that the person you choose knows how to work well with these tools. They know the ins and outs of the software, which will convert to savings for you because they know the shortcuts to keep costs down. They can also manage your bookkeeping and accounting, without having to learn the software from scratch like in-house staff might.

Accounting Policies
To ensure smooth and uninterrupted work in your accounting department, you should establish some policies and procedures that will be used to determine how bookkeeping is done within your company. For instance, a procedure for the payment of bills, a policy for refunds, and so on.

Your new bookkeeper should be given time to familiarize themselves with your company’s policies and procedures so that everything works as it’s supposed to do.

Remember, shortcutting in this area could come back to bite you in the long run. Outsourcing to a firm or person may make hiring an accounting professional more feasible. This will allow you to pay for services without having the concerns of paying for benefits and training.

QuickBooks small business software

5 Things You May Not Know About QuickBooks

Intuit’s QuickBooks is a set of software solutions designed to fulfill the accounting needs of small businesses. It is capable of managing payroll, inventory, sales and numerous other financial matters. QuickBooks is a feature-rich solution that, once fully understood by its user, can help by efficiently managing a small business’s financial needs.
Here are some of the most important features and information about QuickBooks that you may not know.

1. The Version of QuickBooks Matters
Gone are the days when QuickBooks used to be a ‘one-size-fits-all’ solution. Now with so many versions of QuickBooks out there, it can be quite overwhelming. Each version of QuickBooks is designed to meet the needs of different types of businesses and what stage of growth they are in. When choosing the right version for your business, consider the following factors:

The Industry – QuickBooks offers tailored solutions for numerous industries, such as Construction, Professional Services and Manufacturing. Each version will come preloaded with the type of forms and preliminary chart of accounts you will need for your particular industry.

Inventory Management – If you need to manage inventory and track it across multiple locations, then you should opt for QuickBooks Enterprise Edition. It comes equipped with an Advanced Inventory module.

Online Access – If your employees need to access the software from various locations around the country, you should consider choosing the QuickBooks Online Edition. This also comes with multiple versions to suit your needs.

2. Integration into Other Applications
Some small businesses utilize desktop or cloud-based applications to manage their business operations. They need a way to get their data into QuickBooks with ease and in the most affordable way possible. As of today, there are hundreds of applications that offer built-in integration with QuickBooks. You can access the QuickBooks App Center to find compatible solutions for your business.

3. QuickBooks Mobile App
A free QuickBooks Mobile app is also available for download. It empowers the staff of your company to take payments from customers at the point of service.

Using this app, they can:
• View and edit information of customers
• Send out invoices, create estimates and keep a record of sales receipts
• Accept credit card payments using a mobile device

Simply put, you and your employees can do business on the go with the QuickBooks Mobile App.

4. Batch Invoicing
Suppose you run a company and charge the same amount to multiple customers. Using this underutilized feature of QuickBooks, you can do the following in the most efficient manner:
• Generate a single invoice which can be issued to many customers
• Generate multiple Billing Groups so you can easily invoice your customers for the same types of products and services
• Apprise your customers of any price changes by issuing a single invoice for everyone.

5. Local Support
Let’s face facts: Setting up QuickBooks may not be as easy as it seems, especially if you are new to using accounting software. Once you have managed to configure the software, the task of managing your business’s expenses can also be a complex one.

However, Certified QuickBooks experts are available nationwide to help you use your copy of QuickBooks in the most efficient and effective manner. Many are bookkeepers and accountants who specialize in certain types of business, so you will have no problems finding one that knows your industry. There are also generalists who are well versed in many industries. Look for the Certified QuickBooks ProAdvisor badges, and you cannot go wrong.

Getting Started with QuickBooks Online

Small business owners want accounting solutions that are secure and scalable. There are numerous accounting solutions out there, but most of them are far too complex and have a steep-learning curve. QuickBooks Online (QBO) is a favorite of many business owners due to its ease of use and flexibility, as well as the features that makes sharing of data a breeze. This software comes with a mixture of financial tools that simplify the process of account tracking, invoicing, and reconciling bank and credit card statements among many other features.

Here are 8 essential steps that you need to take when getting started with QuickBooks:

1. Find an Accountant
Before you do anything else, you need to talk with an accounting professional (if your business does not have one) about migrating your financial data to QuickBooks Online. You need to confirm the specifics of your business that is needed by QuickBooks, such as the structure of your business, the conventions of tracking expenses and any obligations pertaining to local or state regulators just to name a few.

2. Evaluate QuickBooks Basics
You may already be comfortable with numbers, but it is best that you get acquainted with QuickBooks software. You can find some excellent tutorials on Intuit’s website, which will help you to understand how QuickBooks Online works.

To become a proficient user of the software, you need to know what the terminology that is being used. There is also a number of Quickbooks  ProAdvisors available to train you how to use the software effectively.

3. Set Up a Secure Environment
Whenever your hard-earned money is at stake, security becomes critical. Also, due to the fact that all of the financial information of your business would be in one single place, you must proceed to the ‘Your Account’ section to ‘Change Password’ before you begin entering sensitive information. It is actually good idea to get in the routine of changing your passwords on a monthly or quarterly basis.

4. Input Your Business Vitals

Once you have familiarized yourself with the basics of QuickBooks, and you have set your passwords, you should enter your business’s financial details based on the conversation with your accountant. Among the most important of items are: Business Structure, Reporting Forms, Tax ID Number and Reporting Calendar.

5. Input the Customer Information
The ‘Customer’ tab will let you enter all the details of your clients, including their name, company, contact details and most important of all, the Preferred Payment Method.
You may want to generate a test invoice for them, so they can confirm all the details to be correct.

6. Enter Your Vendor and Employee Information
Under the ‘Vendor’ and ‘Employees’ tabs, you should enter the relevant information regarding your vendor and employees. You can confirm each entry by generating a report using the Report button on the right-hand side of the screen.

7. Start Tracking the Flow of Money
Tracking the flow of money is arguably among the most important of tasks at hand for the business owner. You can access the ‘Banking’ tab to focus on the reporting options and to see what costs your business incurs. You can also connect to other relevant financial accounts like bank accounts and credit cards.

8. Get Familiar with Reports
Accessing reports is quite simple in QuickBooks Online. Click on the Reports tab, and click on Report list. A list of the reports that are available to you will be displayed. Depending on the version of QBO that you are using, you will have access to over 70+ reports including Profit and Loss, Balance Sheet and Statement of Cash Flows. These can all be run for specific date ranges. You will also find Accounts Receivables and Payables reports, and Sales reporting.

QuickBooks Online is a robust software that is available across multiple platforms including desktops, iPad and Android tablets, and smartphones. The 8 items listed barely scratch the surface of benefits of using QBO. Give us a call to setup a 30-day free trial.

7 QuickBooks® Compatible Add-ons

QuickBooks is one of the most reliable and efficient business management  software programs powered by Intuit. The basic purpose of the app is to provide business owners with the ease of monitoring and managing expenditures. With add-ons installed, QuickBooks becomes a robust business management tool that can serve most small and mid-sized business effectively. Here is a list of 7 add-ons that are supported by QuickBooks and provide
expanded use:

1. Payroll
Payroll allows business owners to automatically generate paychecks and calculate payroll taxes. Users just have to enter the working hours of employees and the add-on will automatically create the paycheck according to the provided information. You can also calculate federally and locally imposed payroll taxes just by clicking the e-pay option. Moreover, the e-file option allows you to automatically file the appropriate tax forms.

2. Payments
This add-on allows users to send professional invoices to clients with a “Pay Now” link incorporated in it. This link will direct payers to make online payments through credit cards. This feature also updates your bank account and credit scores once you get paid. QuickBooks Payments also deposits payments automatically, thus reducing the risk of delay.

3. Advanced Inventory
Using this app, you can easily scan desired items within a warehouse. It serves the purpose of a tracing tool as it is designed to read bar codes for entering data quickly. Advanced inventory allows business management to organize various items according to serial numbers and retrieve inventory across several lots. You can also change and rearrange items according to your convenience.

4. Point of Sale
Point of Sale or POS allows entrepreneurs to manage every aspect of sales by using a single tool for retail sales. This app is designed for monitoring sales, accept payments on credit card and keep a track of business inventory. This app generates reports based on customers’ ratings which help entrepreneurs identify their most profitable ventures. You can use Mobile Sync1 to receive payment on your cell phone or iPad.

5. Financing
QuickBooks Financing is a smart app that assists entrepreneurs in acquiring approval for financing. You only have to do the legal paperwork and leave the rest to this app. The app requires you to enter basic information like your business budgets, nature of business and available capital and uses this data to automatically complete the financial approval process.

6. DemandForce
DemandForce allows business owners to promote their business in a corporate network and stay connected with their consumers. You can install this app on your mobile phone or laptop and communicate with customers via text messages or emails. Thus, you can manage your business communication operations even from remote locations.

7. SalesForce
This app has a number of automated features that can improve your sales drastically. The app keeps you updated about the sales in your pipeline, where they are in the sales cycle, and help you increase your productivity. Customer review reports also help entrepreneurs identify their most productive clients.

Install these easy to use add-ons on your device and increase the value of your QuickBooks business management tool.

To learn more about QuickBooks software contact the Brilliant Solutions Group or check out these great articles!

Intuit Apps for Small Business Owners

Intuit Inc. is probably one of the biggest names in the world of business software
developers. The company was founded by Tom Proulx and Scott Cook in 1983,
and since then, it has been producing high quality software programs and apps
for small business entrepreneurs. The current assortment of business apps has
completely revived business management and expense tracking.

Here is a look at some of the recent innovations Intuit has launched to automate
several business processes:

1. GoPayment
This app is designed to provide business owners with easy payment processing
with credit cards, anytime and anywhere. The app is a unique combination of
portable hardware and intelligent software. The device consists of a small card
reader that is attached to a portable electronic device that has a supported
operating system. Compatible operating systems include iPhone, Android, iPad
or tablet. The latest version of this device is also compatible with Blackberry
mobile phones. All you have to do is swipe the magnetic strip of a credit card in
the reader (so it can read the card info), sign for the charge (on the mobile
device) and wait a few seconds for the charges to get processed. You will receive
confirmation receipt via text message or email, and you can also send a receipt
to the customer via email.

2. QuickBooks® Online Mobile App
This app allows users to manage their business expenses through their mobile
devices. All you have to do is install QuickBooks software program on your
mobile phone, iPad or Android tablet. Using this app you can view
monthly expenditure and cash flow reports, make payments and send invoices.
The app allows users to select items or expenses for generating customized
report. You can also keep these reports as a business record or use them for
viewing month by month variations in corporate expenses and planning
investments. QuickBooks Online is an extremely smart and easy to use app,
which allows entrepreneurs to manage their bank accounts through portable

3. Intuit Online Payroll
Intuit Online Payroll, as the name implies, is an app that allows entrepreneurs to
generate paychecks and calculate payroll taxes automatically. It is often thought
that the app can only work with QuickBooks, but it is not the case. You can install
just the Payroll app on your mobile device and automate the process of payment
calculations. The software program works on a very efficient algorithm that allows the creation of several paychecks at a time. This app can save you from
stiff tax penalties.

4. DemandForce
This app can serve the purpose of an ultimate resource for small business
owners and start-ups. The app allows entrepreneurs to share their thoughts on
social forums like Facebook or Twitter. You can go through featured content that
can guide you through managing your business, online reputation and creating
brand loyalists. This app can improve your insight about running and
expanding your small business, but can also provide you with an easy platform to
promote your business in the mainstream corporate world.

These smart apps, backed by Intuit, can help you manage the various aspects of
your small to mid-sized business. All of these apps are compatible with each
other as well as reasonably priced.

Small Business Accounting and Bookkeeping using QuickBooks Software

QuickBooks is an effective accounting and bookkeeping software program
backed by Intuit. The software is designed to fulfill small business needs and
provides business owners with stress-free business management. Developers
have compiled efficient algorithms together to provide entrepreneurs with
features like accounts payable management, money flow monitoring, financial
reporting and accounts receivable management. The software is not only
reliable; it is also very affordable. Despite the fact that it has been designed by
one of the most renowned business software developers, the Pro version of
QuickBooks costs up to $229.95 and QuickBooks Online starts at only $12.95/mo.
Here is an overview of some of the amazing features of QuickBooks that can help
entrepreneurs manage their accounting and bookkeeping:

1. Sending Invoices
QuickBooks allows entrepreneurs to keep track of corporate receipts and
invoices by automatically creating transaction and expenses reports. This means
that business owners do not have to consult a bookkeeper on monthly basis to
send invoices to clients. This function of QuickBooks can also assist in billing a
number of clients for a particular service. Business owners can also subscribe to
Intuit Merchant Service and enjoy additional features like receiving charges on
debit card or credit card via QuickBooks. Business owners can also subscribe to
Check Solution which allows them to monitor, scan and enter deposits into a
finance program, thus reducing the risk of manual calculation errors.

2. Sales and Expense Tracking
Small business owners often adopt the practice of piling up a number of clients’
payable corporate and sales expenses like minor purchases, lunch/dinner
expenses and mileage. Entrepreneurs can overlook these expenses, but an
automated software program like QuickBooks allows business owners to keep a
record of every single business expense, from small purchases to large
investments. Moreover, this software also allows business owners to keep a
record of all these expenses by providing them large storage capacity.

3. User Friendly Interface
Unlike other business software programs, QuickBooks is extremely easy to use.
All you need is a users’ guide to learn the basics of this software. Therefore,
QuickBooks is not only suitable for tech-oriented business owners, but also those
users who do not have adequate knowledge about technology. They can also use
this software without minimal assistance.

4. Report Generation
This is only one of the amazing features of QuickBooks that helps business
owners keep a balance between expenditures and investments. The auto report
generation feature provides graphically demonstrated reports by constantly
monitoring and scanning business transactions, profits and expenses. Entrepreneurs can also customize reports based on their specific reporting

5. Employee Payment
Apart from allowing business owners to receive charges on credit/debit cards,
QuickBooks also provides entrepreneurs with the ease of paying employees.
Moreover, it also generates professional emails to inform employees and
employers about payment.

Gone are the days when small business entrepreneurs had to hire accountants
and bookkeepers to manage and track their day to day business expenditures.
QuickBooks, with an assortment of intelligent features, has minimized the need
for financial management by in-house or on-site staff.

For more information about QuickBooks check out these great articles:

Streamline Accounting Using QuickBooks Online

Still have questions? Contact the Brilliant Solutions Group today!

Best Accounting Apps for Managing Your Small Business

Managing business accounts was never easier. Although the sluggish global
financial market is posing several challenges for small business owners, a host of
business administration apps has made business management easier than ever.
These advanced tools can assist you in every aspect of your business, from
keeping track of transactions to promoting your business.
Here is a review of the many amazing small business managing apps:

1. Wave
Wave is an easy to use money management app that allows you to record your
business transactions and expenses. The app generates pie charts in order to
compare the expenses of current month with the previous month. This allows
business owners to pinpoint and cut down on unnecessary expenditures. Wave is
compatible with all web browsers, and you can also install this app on your
mobile phone (if it has the supporting OS).

2. QuickBooks Online
QuickBooks is a well-established business accounting software program and is
considered one of the most reliable apps for managing small business financials.
The authenticity and trustworthiness of the software is evident because it is
supported by Intuit, a renowned accounting and tax software developer. The app
not only allows you to manage your business sales, but it also provides you with
a number of innovative and user friendly features to keep track of your
expenses. Moreover, the app also has online banking and automated estimate
options. You can even invoice your clients while on the go. QuickBooks Online is
compatible with multiple OS, and it can be easily installed on any mobile device
(iPhone, iPad, smartphone, and tablet).

3. Xero
Xero is an award-wining business management tool that has garnered immense
appreciation from IT reviewers and users. The app is extremely user friendly and
provides business owners with a straightforward approach to business
accounting. The app facilities accurate checks on business transactions by
allowing you to take snapshots of incoming and outgoing money. Apart from
generating accounting reports, Xero also serves the purpose of an efficient
monitoring tool for business owners.

4. FreshBooks
FreshBooks is designed for start-ups and online business owners. Like
QuickBooks, this app facilitates online business transactions from any computer or mobile device, and your data is always backed up and secure. It also allows
business owners to bill their customers via e-invoices.
Automated apps have revolutionized business management.

To keep an accurate track of your business expenses, consider trying one of these apps. Each has its benefits. Of course, with the most current release, QuickBooks Online offers the best and most flexible option. If you have questions on any of these software programs contact the Brilliant Solutions Group today!

Using QuickBooks for All Your Bookkeeping Needs

Starting a new business can be a both a joy and challenge. As an entrepreneur, you
have a number of things on your mind, and the last thing you want is poorly
maintained financial records of all your transactions. This can have devastating
effects for start-ups, primarily because a business at this stage simply cannot afford
to lose funds.

QuickBooks is an accounting application that is renowned among entrepreneurs, the
novice and experienced alike. Here are a few ways you should be using QuickBooks
to ensure your bookkeeping is the way it should be: crystal clear.

1. Fine Tuning Existing Reports
The Accounts Receivable aging method is useful to keep a track on those who
owe you money, the amount they need to pay you, and how long you have
been owed money.

The Accounts Payable aging method is useful to keep a track on the amount
of money you owe to your vendors. This can also greatly improve the
monitoring of the cash flow.

For the purpose of analyzing trends in your income and expenditure, create
reports that include comparative balances to the previous year, or a certain

2. Use Budgets
Setting budgets is like defining a target. Your actual results can be compared
to the targets which you set to determine how well your business is

3. Export to Excel
QuickBooks provides a feature that allows you to export your data to Excel.
This option is great if you would like to carry out ‘What if’ scenarios.

4. Use Classes
You can create specific classes and assign them to transactions to track the
income and expenditure of a certain section of your business. This provides
an excellent way to analyze the performance of each of your departments.


Best Smart Business Apps of 2013

The smart technology has matured considerably over past few years. Many software developers have been designing smart apps for mobile and portable devices. These apps are not only intelligent but also user-friendly. Like every field, smart technology has also influenced the business world. Many business owners who do not have bundant resources or capital to manage their business are relying on these affordable apps.

Companies like Intuit have developed a wide range of highly efficient apps that have minimized human involvement in various business processes, which helps on minimize errors. Some of the apps that have received immense appreciation and positive response from small and mid-sized business entrepreneurs in 2013 are:

1. QuickBooks
One of the best products of Intuit, QuickBooks has been dominating the world of business management apps for several years. Equipped with an assortment of innovative features, this smart app is designed to meet all the accounting and bookkeeping requirements of small and mid-sized businesses and start-ups.QuickBooks can create daily and monthly financial reports that help entrepreneurs track their business expenditures. Moreover, this app can also assist business owners in sending business invoices; accept payments through credit cards and calculating payroll taxes. The mobile version of the app has allowed business owners to manage their corporate tasks through their Smartphones.

2. Minute – Meeting Collaboration
Minute is designed to increase collaboration among employees. With Minute installed on your iPad, employees can stay connected with each other and can communicate through video calling, text messages or emails. The app provides a virtual workplace environment to employees. You can run a meeting anywhere.Moreover, employers can also regulate business reminders, to-do lists and meeting circulations among all employees through cell phones. All you need is a reliable internet connection to stay connected with your employees or colleagues.

3. Kashoo Accounting
Kashoo is another easy to use and reliable accounting app for small business owners. You do not need a tutorial to learn about this app. Just install the software app on your tablet device (with supporting OS), and you are ready to reap its benefits. The app can assist you with viewing transactions, creating accounting reports and recording payments. For small businesses with limited needs, Kashoo Accounting is a simple, cost effective accounting and bookkeeping tool.

4. Mailstrom
Most business owners rely on email for exchanging important business information and files. Mailstrom is a smart app that assists you with handling, organizing and arranging large numbers of emails. You can customize the app settings to categorize contacts. The app also allows business owners to filter unwanted or spam mails.

5. Trello
Trello is designed to assist entrepreneurs manage large and complex projects. The app allows users to break large projects into several smaller modules and schedule its completion. You can install this app on your laptop or compatible mobile device.

Business software development companies are making efforts to provide small and mid-sized entrepreneurs with innovative management apps to manage their businesses effectively. Take a look at these tools. Test them out. You will be surprised at the increased productivity you will experience.

Streamlining Accounting for Small Businesses Using Online QuickBooks

If you are a small business owner or have any relation to the industry, you have probably heard of QuickBooks. The accounting solution has taken the small business industry by storm and has managed to become the online accounting software of choice for millions of small businesses in just a few short years. One might wonder what it is about QuickBooks Online that has made it such a sensation among small business owners and entrepreneurs. Let’s take a look!

Intuitive and Easy-to-Use

The software is incredibly easy to buy, setup, and implement. A simple download and a small monthly subscription is all it takes to get the bookkeeping sensation running on your system. All the necessary accounting functions are implemented within the software in a way that even novices can handle and keep track of business finances without much help. Whether you have to issue invoices, or reconcile the bank accounts, QuickBooks makes it all a breeze for beginners and veterans alike. To get started contact us today!

Accessible from Anywhere

Being a cloud based service, business owners and anyone that has been given permission can access the company’s financial records from anywhere in the world, provided that an internet connection is available. All finances and bookkeeping for the business are stored and managed at a single place with the capability of worldwide access without delay. With the new and improved version that was recently released, the developers of the software have included the capability to access your business’ books on smartphones too! If that is not convenience incarnate, we don’t know what is!

Painless Collaboration

Multiple users can edit and manage financial reports based on the level of access that has been granted to them by the administrator, usually the business owner. This means, your bookkeeper, employees and anyone else you allow can make changes on the same report if necessary. The administrator can design their own set of permissions and restrictions for each user to make sure no unwanted changes are made.

Easy Importing and Exporting of Data

All your financial account information (bank and credit card accounts) can be easily imported into the accounting software if needed, which is then automatically reconciled through the software. If you need to export the data, the process is fairly simple. Data and information can also be imported from other accounting solutions if you were using software solutions like Peachtree or the desktop versions of QuickBooks.

QuickBooks has essentially revolutionized the way small businesses manage their accounts with the bevy of easy to use features that have been made available. Advanced features like the ability to create custom reports using preset templates or editing the standard ones are available for increased convenience. Best of all, the pricing structure is quite economical and is reasonably affordable for most small business owners. Considering all the features that are available and the convenience, QuickBooks Online might just be the answer you have been waiting for!

For more information contact the Brilliant Solutions Group today, or check out these great resources!

Which Version of QuickBooks Online is Right for your Business?

5 Apps to Help You Manage Your Business on the Move

With ever-evolving technology and the demand of today’s economy, business owners are expected to be on top of things at all times. Obviously, one can’t be in the office 24/7. A person generally has several engagements that require one to be on the move. That’s where smartphone apps come in! Developers, anticipating the need of modern business owners, have developed an astonishing array of apps tailored for business productivity. We’ve complied a list of some handy apps that can help you in managing your business on the go.

1. QuickBooks – Your Business’ Financials in Your Pocket
No surprises here, QuickBooks is used by approximately 1.3 million customers around the globe, and is considered by many to be the finest accounting solution for small businesses. QuickBooks software is a complete solution for all of your business’ financial needs. The new online version can sync all data across the computer, iPhone, iPad or Android platforms. Need to send an estimate to a client while you’re waiting at the coffee stand? No problem! QuickBooks makes such tasks a breeze from your smartphone.
2. Desk – Stay Connected with Your Customers Anywhere, Anytime
Staying connected with clients is critical for small business owners. With Desk, you can see all your customers in one place; enabling you to engage with them through various channels, including major social media platforms, email, phone and discussion forums. Never miss any client related notification with Desk. Desk runs on any device that supports HTML5, including all Android and iOS devices.
3. WebEx – Conduct Full-fledged Meetings in HD on the Move
Conducting meeting, webinars and conferences on the go has never been easier. Networking industry giant, Cisco, has come up with WebEx; the foremost mobile solution for scheduling, hosting and attending meetings. With WebEx, you can share presentations, graphics, notes, etc, with all the attendees, in High Definition video no less!
4. Box – Store and Share Business Files in the Cloud
Possibly the most popular cloud storage app for mobile devices in professional circles, Box enables you to store, share and even edit documents right on your smartphone. All information is stored in the cloud, thus ensuring that people you allow can access the same from smart devices anywhere in the world. Whether you need to store a presentation for later editing, or simply need to share documents with your business partners, Box is the perfect solution.
5. Evernote – Staying Ahead of Forgetfulness
No list of mobile business productivity apps would be complete without the mention of Evernote –the elephant that never forgets! The most extensive note-taking mobile app, Evernote enables users to type, snap pictures or scribble anything at a moment’s notice! With Evernote, you’ll never forget that brilliant epiphany you had on the plane or in a meeting. Everything you note down is stored on the cloud so you can access your notes on different devices by simply signing in to your account. Start capturing and organizing your business ideas through Evernote!

The gears of business never take a pause. With these mobile apps, you won’t have to either!