Posts

The 5 Best QuickBooks Apps for eCommerce

QuickBooks® is undoubtedly the most popular accounting software targeting small and medium sized businesses. The software contains a lot of useful features that ease the task of managing money and understanding your profitability. What’s great about the accounting software is that it supports the integration of hundreds of third-party apps, greatly expanding its functionality and boosting employee productivity. Below you’ll find the 5 best QuickBooks apps for eCommerce.

The QuickBooks apps can help businesses save time and expense while managing business resources, and all of the apps recommended here are available through the Intuit App Center. They are reasonably priced, making them affordable for small business owners. Some of the apps integrate with QuickBooks desktop while others work with the online version of the accounting software.

Here we will take a look at 5 great QuickBooks apps that are especially suited for small business owners.

1. Unify
Unify is one of the best QuickBooks apps for eCommerce firms. The app allows you to track everything relating to your online website including expenses, revenues, fees, customers, and products inventory. It integrates with about 70 e-commerce platforms and automatically syncs all accounting related data to QuickBooks.

2. Amazon Sync – Unify

Amazon Sync allows online business owners to save on the cost and time involved with transferring Amazon account data to QuickBooks. The app features tons of functionality to sync sales information across multiple channels, view financial reports, and email customer lists to email marketing platforms for carrying out promotional efforts. It works with QuickBooks Online and desktop, Amazon, eBay, Bigcommerce, Etsy and various other eCommerce platforms.

3. Magento QuickBooks App

Magento online app developed by JMA Web Technologies allows you to sync inventory, customers, products, and orders with QuickBooks Online. For integration with the desktop version, you can use another software made by the company known as Connex for QuickBooks. Using this third party app, you can automatically sync accounting related data with QuickBooks.

4. eBay Sync

eBay Sync integrates with QuickBooks Online and desktop editions. It saves the time involved in transferring data from eBay to QuickBooks. The third party QuickBooks app allows you to stay organized. You will always remain up-to-date on the financial position of the company. You’ll gain insights about the trends and margins of your sales.  Plus, you can view financial reports that show you order volume, revenues, expenses, inventory and much more.

5. ShipRush

The fifth best accounting software for eCommerce firms is ShipRush. It allows you to compare rates, obtain discounted postage, and print shipping labels. You can import shipping orders from QuickBooks and print labels for FedEx, UPS, and US Postal Service.

Apart from the above, you can find a number of online apps that help you run your eCommerce store. Third party QuickBooks apps can save you the time, cost, and effort involved in performing accounting related tasks. If you want to add to the list of best QuickBooks apps for online firms, feel free to share a comment.

alt="QuickBooks Online Job Costing"

Job Costing Using Class Tracking in QBO

Intuit’s cloud accounting application, QuickBooks Online, is the preferred software choice of small business owners. And, this is not surprising. Intuit continuously improves QuickBooks Online to meet the ongoing demands of businesses. It makes performing accounting tasks a breeze.

QuickBooks Online also contains numerous features like a mobile app to manage your business on the go and class tracking. We will a talk more about the class tracking feature in QuickBooks Online.

So, What is Class Tracking Anyway?

Class tracking is a useful feature that is available in QuickBooks Online Plus only. With this feature, you will be able to track income and expenses transactions to specific projects, jobs or departments.

Although, technically speaking QuickBooks Online doesn’t feature job costing, you can make it work using class tracking. Using this feature, you will be able to track customer jobs. There is another method to track customer jobs known as the sub-customer method, but we will cover that topic in another article.

For now, you should know how to enable class tracking in QuickBooks Online.

Setting Up Class Tracking in QuickBooks Online

You can setup class tracking in QuickBooks by following these simple steps.

Step 1: Click on the gear icon on the upper right corner of the screen.

Step 2: Now, select Account and Settings listed in the sub-menu under Advanced.

You will be presented with the picture as shown below.

alt="Class Tracking On"

Step 3: Scroll down until you see the Categories section, and click on Track Classes.

And that’s it. You have just setup class tracking in QuickBooks Online.

Jobs in QuickBooks begin with an Estimate. You will be able to add Class directly within the Estimate, Invoice, Expense, Check, etc.

To add a new class, you must select Add New from the sub-menu in the Class column.

qbo-class-tracking-lists

Apart from the above method mentioned above, you can also add Classes from the Class Lists as depicted in the figure below. You can access Lists from the Gear icon in the top right navigation.

alt="how to find lists"

Just click on All Lists. A new window will open up like the one below.

alt="Where to find class lists"

Next, you must select Classes from the Lists screen. To add a New Class, you must click on the New button. Next, you must add the required Class, and then save it.

You can track each of the jobs by creating reports in QuickBooks Online. You can create budget vs actual report,s as well as profit and loss by class report for the job.

After the job has been completed, you can remove the Class from the list. Note that a Class will not actually be deleted, but it will be made inactive when you delete it from the list. You will still be able to see classes along with the related expenses by generating a report.

For a more in-depth look at the process, click here to see a video on Class Tracking.

alt="Corelytics Basics"

Corelytics QuickBooks Integration Basics

Corelytics® can help you understand vital signs of your business. It connects with QuickBooks® and other accounting software to give you important insights about your business. The application generates trends, forecasts, goals, and benchmarks that can help owners visualize and share vital accounting stats relating to the business.

Three words that best describe Corelytics and what it does are: Monitor, Diagnose, and Adapt.

By using this QuickBooks add-on app, your accounting staff will spend less time preparing reports and more time diagnosing the financial health of the business. The software app allows you to gauge the overall financial health of the business and gain valuable business insights.

Let’s see what some of the value added features of Corelytics are and the benefits they offer to you as a small business owner.

About Corelytics: How it Offers Value to Business Owners?

alt="Corelytics Finacial Dashboard"

Corelytics is a financial dashboard that can give deep insight into your business. The software app uses predictive analytics that ties to industry benchmarks. It connects with QuickBooks to provide owners with a visual overview of their business.

The application can give you an intelligent and quick analysis of the business health without making any data entry. By just a few clicks of the mouse button, you receive detailed and intelligent insights about the financial performance of your business.

Corelytics helps you monitor financial opportunities and challenges. It keeps you on track about the business health and lets you make key strategic decisions to chart the future direction of your business. Using this software, you can understand vital signs of the business and make important financial decisions.

Probably the best thing about Corelytics is that it aggregates industry data and presents the information in the form of a simple to understand graphs. In this way, you can compare your company’s financial performance with that of the industry.

Growth Trends

Corelytics financial dashboard provides you with information that helps you gauge both short and long term trends. Using this information, you get a clearer picture of your business and understand where it’s headed. This information proves invaluable when making important financial decisions and helps make a meaningful impact on bottom-line of the company.

LOB Gross Margin

Another great feature of Corelytics Dashboard is that it helps you find out about the line of business (LOB) that is putting a drag on the company and which is generating profits. This allows you to see the problem areas that need to be tweaked or fixed. It also shows areas that need do not require change, so you avoid wasting resources on things that aren’t broken.

Contributions of the Staff

A useful feature of Corelytics is that it gives indication of revenue generated by full time equivalent employee (FTE). If the revenue per employee is decreasing, it will give an indication of employee productivity at the company. As a result, you can take appropriate actions to rectify the problem, and boost overall company profitability.

In conclusion, Corelytics allows business owners to find answers relating to the financial health of a company. By integrating QuickBooks with the application, you can gain deep insight into the financial health of your business. And, you improve the odds of success by making the informed decisions.

 

alt="QuickBooks Online Subscription and Pricing"

What are the Benefits of QuickBooks Online?

QuickBooks  Online (QBO) is the cloud version of the popular accounting software by Intuit®. It is the perfect solution for anyone that wants the ease and flexibility of access while on the move. Over the past few years, Intuit has done a lot of tinkering to cloud accounting software. Today, the online edition of the popular accounting software comes with powerful features and functions. This has made it the most popular choice of small and medium sized business owners.

Using the cloud accounting software, you can benefit from dozens of features that will streamline the function of managing company financial data. Here, we put the online edition of the accounting software under our magnifying glass to find out what it offers in value added benefits to companies.

QuickBooks Online Benefits: What’s in It for You?

QuickBooks® Online stands apart from its competitors when it comes to ease of use and time saving functionalities. The subscription based accounting software is available in different versions that you can select according to your company’s needs and requirements. These include Self Employed, Simple Start, Essentials and Plus that costs $10, $15, and $30 and $40 per user per month, respectively.

All the versions of the cloud accounting software provide basic accounting functionalities as well as advanced features such as:

  • Connecting online accounts and downloading transactions
  • Automatic upgrades and backups
  • High grade security
  • Reporting features
  • and Mobile access

Below are some of the value added benefits you gain by purchasing QuickBooks Online.

a. Access Anytime, Anywhere
The most important benefit that you gain from using QuickBooks Online is accessing the software from anywhere and anytime. There is no need to be confined to your desktop PC to know how your company is faring financially. You can easily access the software while on the move using an internet enabled device.

And you know what’s even better. You can access the software anytime even late in the night when your office is closed. This is beneficial for those late owls who find that they think better during the night. You can access the company data while you are on a vacation abroad to track your company’s finances, and give direction to the employees if necessary.

b. Managing Remote Employees
A great benefit of QuickBooks Online is that it allows you to better manage remote employees. If your company have workers that perform tasks at remote locations, you can use the software to keep track of their work time. When your workers use time-in compatible attendance software that syncs with QuickBooks, accounting data such as number of hours worked, late arrivals, holidays, etc. can automatically transferred from the online attendance software to QuickBooks Online. This eliminates the need to manually enter the data in QuickBooks. Thereby, you save precious time for your accounting personnel. The end result is increased productivity of the accounting personnel and reduced operational costs for the company.

c. Third Part Software Integration
Without hesitation, one of the most important benefits of QuickBooks Online is integration with third party apps. The online version can easily connect with other popular third part apps such as Spotify, SalesForce CRM, Square, Revel POS, and eCommerce payment software platform.

Integrating the accounting software with the third part apps will keep the accounts updated in real time. You will always have access to accurate and up-to-date accounting information. Moreover, it will ease the task of the accounting personnel in performing their tasks and reduce the chance of error in manually entering the data. As a result, they can prepare timely, error free, and quality accounting reports for you that will prove invaluable in charting the future course of the business.

d. User Friendly Interface
A great thing about QuickBooks Online is its easy-to-use interface. You can easily access important functions without having to navigate deep into the menus. Most of the accounting tasks can be performed by clicking just a few clicks of a button.

The left vertical pane consists of tabs that you can click to access Vendors, Customers, Employees, Reports, Transactions, Taxes, and Apps. A gear icon located towards the top portion of the screen gives you easy access to advanced accounting features. Overall, the user interface is simple and less cluttered as compared to the desktop version of the accounting software.

The reports can be filtered and customized in a way that you get exactly the information you require. Generally speaking, although the reporting feature is not as robust as the desktop version, most business owners are satisfied with the amount of information provided by the QBO reports.

e. Automatic Updates and Backup
With QuickBooks Online you don’t have to worry about updating the software or creating a backup of the company file. The company file is automatically backed up. Moreover, you also don’t need to upgrade the software every year. The accounting software automatically updates on the back-end. This allows you access to the most recent features and functionalities.

How Does QuickBooks Online Differ from Desktop Version?

Now that you know the benefits of the QBO, you might be wondering how the online version differs from the desktop version. The simple answer to this question is that if  you want flexibility to access the software from anywhere, you should opt for QuickBooks Online.

However, if you want powerful features like the following:

  • Average cost valuation of inventory
  • Batch invoicing
  • Multiple price levels
  • Batch time sheet entry
  • Modify and covert estimates to sale or purchase order
  • Advanced reporting features

You should buy one of Desktop version of the accounting software. Contact us for assistance in choosing the best software option for your business and to receive special discounts.

 

Source

  1. http://streaming.yayimages.com/images/photographer/leungchopan/d6ecdafe37e3c5dfcc6ea728c9e92211/data-storage-in-cloud-or-local.jpg

7 Great Apps for QuickBooks Online

quickbooks-online-app-onsQuickBooks Online offers an easy to use, robust, and accounting interface that works anytime, anywhere. At present, over 1 million businesses worldwide are benefiting from the online accounting software. The simple yet powerful interface of the accounting platform provides scalable solutions that fit the requirements of businesses of all types and sizes.

The online accounting software does an excellent job handling the basics – invoicing, budgeting, bank reconciliation, reports, and so on. Yet, the addition of the third-party add-ons really boosts its functionality and takes it to next level. These add-ons are available on the home screen of the QuickBooks Online or the Intuit App Marketplace.

Some of the add-ons are for free while others require you to pay a monthly subscription fee to avail their services. Here we present a list of 7 great QuickBooks Online apps that provide value added functionality for online accounting users.

1. TSheets Time Tracker
TSheets® Time Tracker is one of the best QuickBooks Online apps. The add-on easily integrates with the online accounting software and provides the ability to track employees’ time for payroll, job costing or invoicing.

Once installed in QuickBooks online, staff can clock in using their mobile devices. This is extremely useful for organizations that allow employees to work from their homes. The add-on tracks employee’s time and GPS location points for employee routing, accountability and more.

You can review employee times in TSheets and then sync to QuickBooks Online after approval. You can then use the recorded data for job costing, payroll or invoicing. This greatly reduces the accounting time and cost incurred in keeping track of the remote employees.

2. Add-On for PayPal Integration
PayPal is another great QuickBooks Online app. The add-on syncs the company’s PayPal related sales transactions with the online accounting software. You can use this add-on to keep your transactions organized and in one place.

The QuickBooks Online PayPal app easily synchronizes PayPal receipts, fees, tax, and discounts. Once installed, data is synced and categorized automatically without any user intervention. The online app can also generate sales receipts for transactions. It can also adjust inventory for products that have inventory tracking enabled.

What’s more, the online app gives you complete control of how PayPal data shows up in QuickBooks Online. Customize settings to make sure that the data is recorded and classified properly. In addition, you can decide which information is entered or discarded from the QuickBooks accounting software.

3. Sync Business with American Express Open
This useful add-on allows you to sync your American Express® online account with QuickBooks Online. The add-on securely connects your business card with the online accounting software. You can also use the add-on to import your customized QuickBooks categories into the American Express online account.

You can label or categorize your transactions directly from the online statement. When the transactions are transferred to your QuickBooks Online company file, you do not need to categorize the transactions again.

When this add-on is combined with Receipt Match Mobile App, you can snap pictures of the receipts and label them on the go. You can download the Receipt Match® app for free from both the Android and iOS app stores.

4. Method CRM
Method CRM® is a powerful customer relationship management (CRM) tool. This online tool makes it easy to track leads and manage them once they convert into customers. The Method CRM add-on integrates seamlessly with QuickBooks Online. You can sync invoices, discounts and other customer transactions into the online accounting software.

The customer relationship add-on allows you to track potential leads. You can use the app to manage your customer service team, assign tasks, and send follow-up emails to the potential customers. Your customers, online vendors, customer representative teams, and more are all accessible anytime, anywhere.

You can also integrate the customer service app with your website. The customers can request information about your product and services directly from the website. Sales reps can then follow up with the leads and try to convert them into customers. Once the leads are converted into customers, the status is updated on the website.

5. Shopify Cloud Cart Connector
Shopify Cloud Connector is another great app for QuickBooks Online. The add-on allows seamless connectivity between the online accounting software and Shopify, a popular online e-store platform. Once installed, the add-on automatically syncs inventory and orders with QuickBooks Online.

You can use the cloud-cart connector to create credit memos, refund receipts, and partial refunds. The add-on can match customers’ orders by company, name, or assign a single customer to all orders. The online cart can map the items either manually or using an SKU. The fields are broken down by functions. This makes it easy for you to make changes as necessary.

6. LivePlan Dashboard and Forecasting
LivePlan Dashboard and Forecasting provides a powerful user interface to create budgets, track performance, and forecast sales. You can use the dashboard to get deeper insights into your company. These insights are used to understand the performance of the company. Thus, making it easier for you to chart its future direction. LivePlan add-on gives you powerful tools to compare the actual performance of the company against the budget. You view how your company is doing compared to last month, last year and more.

7. FG Receivables Manager
Finally, FG Receivables Manager is another great online add-on for QuickBooks Online. The online add-on allows you to save time on monitoring your account receivables. You can use the add-on to reduce bad debt invoices by more than 70%. A definite must have tool for companies to significantly improve their bottom-line.

To sum up, QuickBooks Online third party add-ons greatly extend the functionality of this powerful accounting software. You can use the add-ons to sync accounting information, monitor your customers, gain deeper insights, track employee time and much more!

https://www.projectorpsa.com/intuit.html

Projector – One of the Best Hosted Solutions Designed for Professional Services Firms

A projector is an online software solution that can be integrated with QuickBooks Online and Desktop to offer enhanced accounting functionality. The software is designed for consulting firms and automates their accounting process. Projector is not a single software, but a total integrated solution for optimizing accounting tasks and activities.

Users can export Account Payable, Account Receivable, and General Ledger transactions to QuickBooks. Moreover, the software also allows import and export of the customer and employee data in QuickBooks, and synchronize the data on a continuous basis. Lastly, the software offers analytical reports and tools that can help when reconciling and auditing accounts during the closing process of an organization.

Here we will explore the powerful functions and features of Projector in enhancing and optimizing the accounting functions of companies.

Projector – An Overview
Projector Overview

The secret of running any professional services firm successfully is to efficiently manage three important resources – human, capital, and time. These three resources are the critical ingredients that when managed properly can allow the business to reach the height of success. Inefficient resource management, on the other hand, leads to increased cost of operations that will make it difficult for the firm to survive over the long term. By integrating QuickBooks with Projector software, you can efficiently manage the company resources that will ultimately lead to an improved bottom-line.

Projector online accounting solution offers tools to better manage the resources. The software contains three key functionalities: Resource Scheduling, Project Accounting, and Enhanced Project Management. The modules are customized for the firms that offer consultancy services. Some of the modules of the online service include:

  • Time and expense entry
  • Creating invoices
  • Billing review
  • Resource scheduling
  • Budgeting and tracking
  • Task planning and tracking
  • People and project management
  • Detailed analytical reporting

The online add-on also contains multi-currency and multi-company sub-ledger that seamlessly connects with QuickBooks accounting software. Whether you want to accurately invoice your client, gain greater control over resources, or manage different projects, Projector online solution offers it all.

Detailed Overview of Projector
Projector software is designed especially for professional service firms. The professional suite comes with powerful features and functionalities that will allow you to control your costs and improve your bottom-line. The efficient intuitive interface of the online enterprise class solution makes it easier for you to reap benefits and streamline your accounting operations. The software is delivered on a cloud-based Software as a Service (SaaS) platform that is ideal for both small startup businesses to big multinational companies.Let’s take a look at each module in detail.

Project Accounting Module
The Projector accounting module allows you to keep track of the time and expenses you have invested in various projects. The module makes it easier to manage the invoicing process. Using the module, you can bill clients with the correct amount in a timely manner. The online software helps ensure that every time and cost invested in the project is billed accurately and sent to the client. The software can act as a sub-ledger of the project in your general ledger, and automatically sync the information with QuickBooks.

Resource Scheduling module
The resource scheduling module allows you to efficiently manage the human and capital resources your company. Using the software you can easily assign staff to projects. The software allows project managers to make the right decisions and ensure that the tasks and activities are completed on time while utilizing minimum resources. Project managers can also describe the type of resources needed based on certifications, skill sets, and physical locations. The software gives greater control to project managers in allocating resources to different projects. Using the resource scheduling software will help with effective utilization of resources and can have a positive impact on operational costs, revenues and overall company profitability.

Project Management Module
Project management module offers more power and control in planning, tracking, and implementing tasks and activities of a project. The module is a simpler and low-cost alternative to Microsoft Project that allows project managers to check the project health in complete detail. Moreover, the software also allows better collaboration and coordination among the team members that goes a long way in ensuring that the project is completed according to exact specification of the client.

Apart from modules, Projector also contains various foundational layers that greatly help in optimizing accounting functions and tasks. The layers allow accounting personnel to have greater control and visibility of the expenses that determine the health of the business.

1. Projector Visibility Layer – This is a powerful feature that allows you to customize the dashboard. You can modify the dashboard to view the information that is essential for making the right business decisions. Moreover, you can use the powerful analytical reporting engine to create reports that can help you perform ad-hoc analysis of accounting data. When combined with the software’s operational dashboard and email alerts, you will have accurate and updated information about the current position of your business.

2. The Control Layer – The control layer allows you to manage user permissions and workflows. It gives you greater control over what information each individual is allowed to access and when. You can conduct full audit trails to see what the employees did on a particular day. With the control layer, you can setup the software in different ways to manage different parts of the project and organization.

3. The Integration Layer – This layer allows you to integrate Projector with other important systems used by the company. Apart from QuickBooks, you can integrate the online software suite with Salesforce.com (a powerful customer relation management tool) and Microsoft Project (Project management software). The fully integrated system will work wonders in improving operational efficiencies and streamlining operations.

Final Remarks!
Overall, Projector is a fine online accounting solution that is specifically tailored for service firms. You can use the software to better manage and utilize your resources, which can lead to an improved bottom line.

QuickBooks Online – Aligned With Your Current Business Needs

The Internet has revolutionized and simplified business chores that previously consumed significant amounts of time, labor and effort. It is now possible to conduct trade online with unbelievable ease and convenience. Most business enterprises have turned towards this medium to capture audiences and market share for a simple reason – this is where the consumers are!

This revolution has come about with another reality – if this is where customers are, this is precisely where businesses should be. This shift has changed the importance and necessity of physical workspace for most businesses. In fact, many organizations have turned remote office setups to save valuable business resources and use them profitably within the business.

Most companies have a mobile labor force working from different parts of the city, if not, the world to meet strategic business objectives. This, however, has given rise to challenges of a unique nature.

The biggest challenges is how to get the workforce on board, on the same page at the same time. Information sharing is proving tricky while also trying to take into account the company’s confidentiality policies. This is where QuickBooks® has emerged as the viable solution to the problem of managing your accounting function securely and confidentially.

QuickBooks – Going Online
QuickBooks is an accounting software that serves more complex purposes than simply bookkeeping. It not only helps you keep track of all expenses and income for the business, but it also helps managers plan their business activities according to the amount of resources available to them. This ensures overspending can be avoided, which, in turn, protects the company against loss and potential bankruptcy!

What is even more important, QuickBooks has gone online. This means you can gain access to updated financial information about the company from anywhere at any time!

All information fed into the software is stored on a virtual cloud computing server. So, everyone who has access to the software portal can access the same information at the same time, which is up-to-date. This encourages greater collaboration and lessens the probability of erroneous and “expensive” financial decisions. In essence, it safeguards the future of your business entity.

Authority can be parsed out based on responsibility level and how much access each person needs. All participating parties have been given the authority to make changes, and they can let their peers know about the updated status. These changes need not be made from a computer, but can also be made from a smartphone or tablet. These uses call for better and efficient use of business resources. This also helps keep every expense recorded without relying on delayed entries.

QuickBooks has a built-in feature that automatically highlights the tasks that require your immediate attention. Any receivables or payables that are already due or are nearing their due date will be displayed on the dashboard. This ensures the company’s cash flow is in order with greater efficiency and accuracy.

Moreover, QuickBooks is adequately programmed to make and receive payments; there is even a single click (or touch) feature. This makes it easier to manage accounts and meet deadlines. This protects the company’s credit scores and builds credibility with vendors over the long run.

What more could you possibly ask for? QuickBooks is the best accounting software that is precisely aligned with your current business needs in mind. You can manage your resources easily and effectively with an eye toward greater gains! Yahoo!