Posts

The 5 Best QuickBooks Apps for eCommerce

QuickBooks® is undoubtedly the most popular accounting software targeting small and medium sized businesses. The software contains a lot of useful features that ease the task of managing money and understanding your profitability. What’s great about the accounting software is that it supports the integration of hundreds of third-party apps, greatly expanding its functionality and boosting employee productivity. Below you’ll find the 5 best QuickBooks apps for eCommerce. Each app has been highly rated by users.

The QuickBooks apps can help businesses save time and expense while managing business resources, and all of the apps recommended here are available through the Intuit App Center. They are reasonably priced, making them affordable for small business owners. Some of the apps integrate with QuickBooks desktop while others work with the online version of the accounting software.

Here we will take a look at 5 great QuickBooks apps that are especially suited for small business owners.

1. Unify
Unify is one of the best QuickBooks apps for eCommerce firms. The app allows you to track everything relating to your online website including expenses, revenues, fees, customers, and products inventory. It integrates with about 70 e-commerce platforms and automatically syncs all accounting related data to QuickBooks.

2. Amazon Sync – Unify

Amazon Sync allows online business owners to save on the cost and time involved with transferring Amazon account data to QuickBooks. The app features tons of functionality to sync sales information across multiple channels, view financial reports, and email customer lists to email marketing platforms for carrying out promotional efforts. It works with QuickBooks Online and desktop, Amazon, eBay, Bigcommerce, Etsy and various other eCommerce platforms.

3. Magento QuickBooks App

Magento online app developed by JMA Web Technologies allows you to sync inventory, customers, products, and orders with QuickBooks Online. For integration with the desktop version, you can use another software made by the company known as Connex for QuickBooks. Using this third party app, you can automatically sync accounting related data with QuickBooks.

4. eBay Sync

eBay Sync integrates with QuickBooks Online and desktop editions. It saves the time involved in transferring data from eBay to QuickBooks. The third party QuickBooks app allows you to stay organized. You will always remain up-to-date on the financial position of the company. You’ll gain insights about the trends and margins of your sales.  Plus, you can view financial reports that show you order volume, revenues, expenses, inventory and much more.

5. ShipRush

The fifth best accounting software for eCommerce firms is ShipRush. It allows you to compare rates, obtain discounted postage, and print shipping labels. You can import shipping orders from QuickBooks Online and print labels for FedEx, UPS, and US Postal Service. Another popular option is ShipStation. Review and compare to determine which app suits your needs best.

Apart from the above, you can find a number of online apps that help you run your eCommerce store. Third party QuickBooks apps can save you the time, cost, and effort involved in performing accounting related tasks. If you want to add to the list of best QuickBooks apps for online firms, feel free to share a comment.

To read an in-depth article on QuickBooks Online versions, click here.

Automating Sales Tax Returns with Taxify

Preparing and filing sales tax returns can be a time-consuming activity. Filing sales tax returns in a timely manner is essential to avoid paying costly late fees. Although QuickBooks allows businesses to organize and prepare sales tax, it does not help with the filing of these taxes.

Taxify is a comprehensive solution that helps businesses not only prepare but also file sales tax returns. Below is a detailed look at the software and how it works. Overview of Taxify Sales Tax Software.

Small and mid-sized business organizations spend around $63,000 annually on sales tax compliance and filing, according to the  Aberdeen Group research firm. The top challenges for businesses submitting sales tax include excessive labor time, poor accuracy, and delays in filing.

Taxify saves costs on filing sales taxes while complying with legal and state tax laws. By automating tax compliance, Taxify also saves on the time involved in tax preparation. Taxify integrates with QuickBooks to offer automated sales tax filings and features real-time sales tax rates and industry based tax calculation.

<img alt="taxify connected apps">

Although the software is suitable for all types of businesses, it was specially built to cater to online businesses. Using the tax software, online businesses can simplify the tax preparation and filing process. Taxify also integrates with dozens of eCommerce platforms including Magento, Bigcommerce, eBay, Amazon, Shopify, and Woo Commerce. It even integrates with the PayPal payment platform for order and product information transmissions in bulk.

Benefits of Taxify

Most tax apps are either complicated or too expensive for businesses, yet Taxify offers various benefits for businesses. It is a comprehensive solution at an affordable cost. It automatically determines the tax amount relating to a particular jurisdiction and tracks taxes on an order-by-order basis. Last and most importantly, it is easy to implement and use.

Automating Sales Tax Filing

With QuickBooks integration, Taxify literally puts sales tax reporting on cruise control. It saves time and cost of accountants in preparing and filing taxes with its AutoFile capability. You can integrate the software with a few clicks of the mouse.

With the AutoFile service, you can streamline the process of filing sales tax returns. You can file in every state and local area in the US. It will automatically fill out the return by taking information from QuickBooks and other integrated software. Moreover, the software automatically writes a check for the amount due or pay via ACH in the case of returns filed electronically.

Paperless Filing of Taxes

Taxify helps small businesses file taxes electronically. Businesses can file taxes without printing paper, licking stamps, or signing checks. All the tasks occur electronically, so you not only save stationery costs, but you also do your part to minimize your company’s carbon footprint.

File Taxes Accurately in the US

A big challenge for small businesses is -determining the sales tax rate applicable in their jurisdiction. The reason is that tax rates can from county to county within the same state. Taxify maintains the tax rates for thousands of jurisdictions, so you are guaranteed an accurate accounting of what’s due when.. You just have to specify the state and local jurisdictions where you need to file taxes, and the software will automatically calculate the taxes based on the tax rates applicable in that area. You can submit the sales tax returns yourself or use the AutoFile service to file the taxes.

Easy QuickBooks Integration

Taxify integrates with QuickBooks easily. Once you take the steps to connect the accounting software with Taxify,  your QuickBooks orders and products are perfectly synced without the need for manual entry. You can perform a sales tax gap analysis and file accurate sales tax returns using your QuickBooks data.

Avoid Errors in Filing Taxes

The software helps avoid errors and inaccuracies when submitting taxes. Businesses can use Taxify to submit accurate sales tax returns that comply with the sales tax laws. It automates the sales tax compliance using real-time tax rates in state and local jurisdictions.

Moreover, the software prevents human errors and helps generate forms that are ready-to-sign and/or dispatch electronically. This helps you avoid sales tax gaps and late submission of your returns. As a result, you avoid the prospect of paying late fees by relying on Taxify’s easy to use automated tax compliance software.

Easy Auditing of Sales Taxes

The sales tax accounting software allows access to past sale tax reports and transactions. This makes it easy for the auditors to examine the past records of the company. Moreover, it saves costs for the company because you don’t have to spend time making the sales tax data accessible for the auditors.

Excellent Customer Service Support

Businesses benefit from exceptional customer service support when using Taxify. Their team knows sales tax. They want to help you get your sales tax preparation done efficiently and effectively, so you can have peace of mind and devote your time to your other business responsibilities.

Conclusion

Taxify greatly simplifies the task of tracking and calculating sales tax that is due to your local and state agencies. The software has established itself as a leading sales tax compliance software, garnering glowing praises from business owners in a variety of industries. There are different plans available based on your monthly transaction volume. Every price level includes simple setup, automated tax filings, and live phone support. You can also upgrade your package anytime as the sales tax filing needs of your business change.

Results CRM

Results CRM QuickBooks Integration

QuickBooks® is  a reliable, affordable, and feature-rich accounting software that is ideal for small to mid-sized businesses. The software comes with powerful features that simplify complex accounting tasks. Despite its versatility and flexibility, QuickBooks can’t possibly satisfy every business needs. As a result, most other tasks are best performed by third party add-ons that connect with the software to extend its functionality.

One of the add-ons that we will discuss here is Results CRM that is a must have for every small business owner. This application helps you manage relationship data, contacts, marketing campaigns, leads, sales quotes, and expenses. It also allows you to prepare reports that you can view to make important financial decisions relating to the business.

And above all, the application brings a new meaning to connected applications. It supports multi-directional integration with 3rd party applications such as Constant Contact, SmartVault, and much more. This greatly helps enhance business productivity.

Results CRM – Features and Functionalities

Results CRM is an important business productivity tool for any business. Some of the value added features of Results CRM are briefly mentioned below.

Contact Management

Results CRM provides complete contact history. It combines contact information from different departments becoming a “one-stop-shop” location for accessing contact data. The software merges information from sales, customer relations, accounts, and other departments, and makes it accessible for relevant personnel within the company.

When the employees know what has been promised to the customer, what are the requirements, and what is the scheduled delivery date, they are better able to serve the customer and exceed expectations.

Sales Management

Using Results CRM, the sales manager can easily monitor and manage sales opportunities and leads. The software allows sales personnel to send quotes, create follow-ups, and better manage sales pipeline. It streamlines sales workflow and preserves every detail from the sales process from first contact, sales quote, invoices, and payments.

Automation and Customization of Processes

Another great value added feature of Results CRM is that it allows creation of custom processes and automates assignment to company personnel. It provides  for the creation of process templates that are customized to the needs of the business.

The processes are automatically assigned to the person(s) at a specified time. This ensures consistent delivery of services that result in complete customer satisfaction.

Tasks Schedule and Assignment

Using Results CRM, you can view available resources and open tasks that can be assigned to the employees. Through its user friendly interface, you can easily view task schedule and assignment. It features a Work Group calendar. You can drag and drop assignments and reschedule workloads in no time.

Scheduled activities can be sorted by date, customer, product, and assigned personal. This provides maximum flexibility and control in viewing and scheduling assignments. The end result is a happy customer who will gladly recommend services of the company to friends, family, and cohorts.

Maintain Accurate Customer Information

Results CRM allow information accuracy when it comes to managing purchase orders and invoices. All the contact information can be kept up-to-date, which will ensure that the quotes and invoices are sent to the correct address.

Project Management

One of the most useful features of Result CRM is that it allows tracking of product status, costs, tasks, resources, and revenues. Using the customer relationship software, managers can know how to schedule and optimize the workflow. With just a few clicks of a button, they can get detailed information of the project to ensure that everything is in order.

Customer Invoice Management

A great feature of Results CRM is that it allows billable employee time to be converted into invoices. The software integrates with QuickBooks, and transfers accounting relating data. Users can view products ordered, payments, account balances without needing to access the accounting software.

Results CRM Pricing Plan

Results CRM has three different options available to users based on their requirements. Let’s take a look at each of the plan to see how they best serve different needs of the customers.

Results CRM – Standard Plan

The standard Results CRM plan is well-suited for sales and marketing team of a company. At the moment, the standard plan costs $95/month for five users. This is apart from the initial set-up cost of $395. The standard plan provides sales personnel to manage leads and customers, create a to-do list, prepare and send quotes, and evaluate sales opportunities. It preserves sales processes and automates scheduling thereby allowing sales personnel to deliver consistent results.

Results Business Suite

The Results Business Suite plan builds upon the features of the CRM software offering more control over managing projects, invoices, and processes. At the moment, the plan costs $195/month for five users, while the initial set-up cost is $595.

Results Field Service Management (FSM)

Results FSM costs $295/month for five users with the initial set-up cost being $985. This plan is suitable for general contractors, electricians, HVAC repair technician, and other companies that have employees working in the field. It allows remote multi-device access that helps in managing workforce spread over different geographical locations.

The initial set-up cost, also known as onboarding cost, includes training and support services provided by the company personnel. It includes user setup information where the users are trained to properly setup and configure the systems. Moreover, the service includes customization of lookup tables according to requirements of the company.

The onboarding service also includes information on QuickBooks integration, Outlook integration, and Constant Contact integration if required by a company.

Conclusion

QuickBooks and Results
Results CRM is a robust tool that helps businesses provide exceptional customer relationship services. The software helps sales teams and managers efficiently manage their sales pipeline. It also connects with a host of external applications including SmartVault, QuickBooks, Constant Contact, Outlook and various others that boost business productivity, and make a positive impact on the bottom-line.

By integrating Results CRM with QuickBooks, all of the account related information of the customer is synced with the accounting software. This saves time and costs of the accounting personnel recording customer related data including invoices, bills, and much more.

alt="Corelytics Basics"

Corelytics QuickBooks Integration Basics

Corelytics® can help you understand vital signs of your business. It connects with QuickBooks® and other accounting software to give you important insights about your business. The application generates trends, forecasts, goals, and benchmarks that can help owners visualize and share vital accounting stats relating to the business.

Three words that best describe Corelytics and what it does are: Monitor, Diagnose, and Adapt.

By using this QuickBooks add-on app, your accounting staff will spend less time preparing reports and more time diagnosing the financial health of the business. The software app allows you to gauge the overall financial health of the business and gain valuable business insights.

Let’s see what some of the value added features of Corelytics are and the benefits they offer to you as a small business owner.

About Corelytics: How it Offers Value to Business Owners?

alt="Corelytics Finacial Dashboard"

Corelytics is a financial dashboard that can give deep insight into your business. The software app uses predictive analytics that ties to industry benchmarks. It connects with QuickBooks to provide owners with a visual overview of their business.

The application can give you an intelligent and quick analysis of the business health without making any data entry. By just a few clicks of the mouse button, you receive detailed and intelligent insights about the financial performance of your business.

Corelytics helps you monitor financial opportunities and challenges. It keeps you on track about the business health and lets you make key strategic decisions to chart the future direction of your business. Using this software, you can understand vital signs of the business and make important financial decisions.

Probably the best thing about Corelytics is that it aggregates industry data and presents the information in the form of a simple to understand graphs. In this way, you can compare your company’s financial performance with that of the industry.

Growth Trends

Corelytics financial dashboard provides you with information that helps you gauge both short and long term trends. Using this information, you get a clearer picture of your business and understand where it’s headed. This information proves invaluable when making important financial decisions and helps make a meaningful impact on bottom-line of the company.

LOB Gross Margin

Another great feature of Corelytics Dashboard is that it helps you find out about the line of business (LOB) that is putting a drag on the company and which is generating profits. This allows you to see the problem areas that need to be tweaked or fixed. It also shows areas that need do not require change, so you avoid wasting resources on things that aren’t broken.

Contributions of the Staff

A useful feature of Corelytics is that it gives indication of revenue generated by full time equivalent employee (FTE). If the revenue per employee is decreasing, it will give an indication of employee productivity at the company. As a result, you can take appropriate actions to rectify the problem, and boost overall company profitability.

In conclusion, Corelytics allows business owners to find answers relating to the financial health of a company. By integrating QuickBooks with the application, you can gain deep insight into the financial health of your business. And, you improve the odds of success by making the informed decisions.

 

alt="Email Forms in QuickBooks"

Email Forms and Invoices in QuickBooks

Do you know that you can email forms and invoices directly to your customers through QuickBooks®? Yes that’s right. QuickBooks allows you to send an unlimited number of forms and invoices to your customers right from its user friendly interface.

QuickBooks® is an affordable and cost effective accounting software that allows you to easily send any number of estimates, invoices, packing slips, sales, and other reports through just a few clicks of the button. The forms and invoices are sent to the users using three methods:

  • Outlook,
  • Web Mail Account, and
  • QuickBooks E-Mail

In this article, you will reveal the secrets on how to send forms and invoices to the customers using QuickBooks. Admittedly, sending forms and invoices from QuickBooks will save a lot of valuable time of your accounting staff in servicing your clients.

Note: Sending forms and invoices through QuickBooks Mail account is only available for users who have subscribed to QuickBooks Pro Plus, QuickBooks Premier Plus, QuickBooks Enterprise Full Service Plan, QuickBooks Payroll, QuickBooks Billing Solutions, Accountant’s Copy File Transfer, or Intuit Merchant Services.

Set Up Preference for Sending Forms and Invoices

The first step is to select your preferred method to send forms and invoices through QuickBooks. You should click edit menu button and select preferences. In the preference tab, select the send forms tab. You will then see the following screen when you click on the send forms tab:

alt="QuickBooks Preferences"

In this screen, you can choose which program QuickBooks should use to send the forms and invoices through email. If you want to send webmail through Outlook Express, Outlook, or Thunderbird, you should select “Outlook” radio button. You should select “Webmail” if you want to use web mail services such as Yahoo!, Gmail, or Hotmail to send forms and correspondences to your clients. Finally, if you have subscribed to QuickBooks Mail service, you should select “QuickBooks E-mail” radio button.

From this screen, you can also select “Auto-check the Email Later” checkbox. When you set up a client in QuickBooks, you have the option of selecting whether you want them to receive invoices, sales receipts etc. through email. On selecting the auto-check the email later checkbox, QuickBooks will automatically mark all forms (sales receipts, invoices, etc.) to be emailed to those clients.

Outlook Email Client

nding forms through Outlook, Outlook Express, or Thunderbird email client is fairly easy. You do not have to enter any settings in QuickBooks to integrate the email client with the accounting software. Just make sure that you have selected “Outlook” in the send forms preference tab as described above.

In order to send forms and emails through the outlook email client, you have to follow these simple steps:

First, open the Outlook (Outlook, Outlook Express, or Thunderbird) client.

Second, in QuickBooks, open the form or invoice that you want to send to the client and click on the Email button. An Outlook message window will open with the attached form.

alt="Outlook Email"

Third, the To Address bar should already be filled with the address of the clients that are set up to receive receipts or invoices through email. In case you want to add or remove clients, you can do so by editing the Address bar. You can also edit the message that you want the client to receive with the invoice.

Fourth, after the email message is finalized, select the send button screen to email the attached form or invoice to the client.

Web Email Client

You have to set up the web mail account manually to send forms and invoices using QuickBooks. In order to send forms and invoices through the web mail client, you have to follow these steps:

Step 1: In the preference screen, click the send forms tab and select “Web Mail” radio button.

Step 2: Now, click on the Default button. You will see a screen similar to one depicted below.

alt="Setup Email Client"

Step 3: In this screen, you can add the details about your web mail client. In the “Email Id” box enter the full email id of your web mail account e.g. abc@yahoo.com. Next, select the email provider from the drop down list.

Step 4: If you selected Yahoo!, Gmail, or Hotmail as an email provider, QuickBooks will automatically fill the Server Name and Port for you. However, if you selected others, you have to have to contact your web mail service provider to know about the details.

Step 5: Click OK once all the information is entered.

Step 6: Now, open the form or invoice that you want to send to the clients and click Email button. If QuickBooks asks for a password on sending the email, enter the password of the web mail account and not the QuickBooks account.

QuickBooks Email Client

You do not have to change any settings when sending invoices or forms using built-in QuickBooks email client. Just select the “QuickBooks Email” radio button on the send forms preference tab. You can send the invoice or form by clicking on the Email button.

However, you should note that a record or copy of the sent invoice is not saved by the QuickBooks Email client. In order to save the copy of the sent email file, you have to set up a default BCC address in the preference tab.

alt="QuickBooks Email Automatic Copy"

In the preference tab, select the send forms tab and click on Company Preferences. In this screen, you enter the recipient’s email address in the BCC box.

No matter what the nature of your business, sending receipts, invoices, and forms to clients on time is essential. QuickBooks makes it easy to send forms and invoices directly to the customers and vendors. This saves precious time and resources of your company in preparing forms and invoices to send to the clients.

Your staff does not have to print and scan the invoices and forms separately for the clients. Upon approval, relevant staff can send forms and invoices to the clients directly through QuickBooks, thus saving time and money.

7 Great Apps for QuickBooks Online

quickbooks-online-app-onsQuickBooks Online offers an easy to use, robust, and accounting interface that works anytime, anywhere. At present, over 1 million businesses worldwide are benefiting from the online accounting software. The simple yet powerful interface of the accounting platform provides scalable solutions that fit the requirements of businesses of all types and sizes.

The online accounting software does an excellent job handling the basics – invoicing, budgeting, bank reconciliation, reports, and so on. Yet, the addition of the third-party add-ons really boosts its functionality and takes it to next level. These add-ons are available on the home screen of the QuickBooks Online or the Intuit App Marketplace.

Some of the add-ons are for free while others require you to pay a monthly subscription fee to avail their services. Here we present a list of 7 great QuickBooks Online apps that provide value added functionality for online accounting users.

1. TSheets Time Tracker
TSheets® Time Tracker is one of the best QuickBooks Online apps. The add-on easily integrates with the online accounting software and provides the ability to track employees’ time for payroll, job costing or invoicing.

Once installed in QuickBooks online, staff can clock in using their mobile devices. This is extremely useful for organizations that allow employees to work from their homes. The add-on tracks employee’s time and GPS location points for employee routing, accountability and more.

You can review employee times in TSheets and then sync to QuickBooks Online after approval. You can then use the recorded data for job costing, payroll or invoicing. This greatly reduces the accounting time and cost incurred in keeping track of the remote employees.

2. Add-On for PayPal Integration
PayPal is another great QuickBooks Online app. The add-on syncs the company’s PayPal related sales transactions with the online accounting software. You can use this add-on to keep your transactions organized and in one place.

The QuickBooks Online PayPal app easily synchronizes PayPal receipts, fees, tax, and discounts. Once installed, data is synced and categorized automatically without any user intervention. The online app can also generate sales receipts for transactions. It can also adjust inventory for products that have inventory tracking enabled.

What’s more, the online app gives you complete control of how PayPal data shows up in QuickBooks Online. Customize settings to make sure that the data is recorded and classified properly. In addition, you can decide which information is entered or discarded from the QuickBooks accounting software.

3. Sync Business with American Express Open
This useful add-on allows you to sync your American Express® online account with QuickBooks Online. The add-on securely connects your business card with the online accounting software. You can also use the add-on to import your customized QuickBooks categories into the American Express online account.

You can label or categorize your transactions directly from the online statement. When the transactions are transferred to your QuickBooks Online company file, you do not need to categorize the transactions again.

When this add-on is combined with Receipt Match Mobile App, you can snap pictures of the receipts and label them on the go. You can download the Receipt Match® app for free from both the Android and iOS app stores.

4. Method CRM
Method CRM® is a powerful customer relationship management (CRM) tool. This online tool makes it easy to track leads and manage them once they convert into customers. The Method CRM add-on integrates seamlessly with QuickBooks Online. You can sync invoices, discounts and other customer transactions into the online accounting software.

The customer relationship add-on allows you to track potential leads. You can use the app to manage your customer service team, assign tasks, and send follow-up emails to the potential customers. Your customers, online vendors, customer representative teams, and more are all accessible anytime, anywhere.

You can also integrate the customer service app with your website. The customers can request information about your product and services directly from the website. Sales reps can then follow up with the leads and try to convert them into customers. Once the leads are converted into customers, the status is updated on the website.

5. Shopify Cloud Cart Connector
Shopify Cloud Connector is another great app for QuickBooks Online. The add-on allows seamless connectivity between the online accounting software and Shopify, a popular online e-store platform. Once installed, the add-on automatically syncs inventory and orders with QuickBooks Online.

You can use the cloud-cart connector to create credit memos, refund receipts, and partial refunds. The add-on can match customers’ orders by company, name, or assign a single customer to all orders. The online cart can map the items either manually or using an SKU. The fields are broken down by functions. This makes it easy for you to make changes as necessary.

6. LivePlan Dashboard and Forecasting
LivePlan Dashboard and Forecasting provides a powerful user interface to create budgets, track performance, and forecast sales. You can use the dashboard to get deeper insights into your company. These insights are used to understand the performance of the company. Thus, making it easier for you to chart its future direction. LivePlan add-on gives you powerful tools to compare the actual performance of the company against the budget. You view how your company is doing compared to last month, last year and more.

7. FG Receivables Manager
Finally, FG Receivables Manager is another great online add-on for QuickBooks Online. The online add-on allows you to save time on monitoring your account receivables. You can use the add-on to reduce bad debt invoices by more than 70%. A definite must have tool for companies to significantly improve their bottom-line.

To sum up, QuickBooks Online third party add-ons greatly extend the functionality of this powerful accounting software. You can use the add-ons to sync accounting information, monitor your customers, gain deeper insights, track employee time and much more!

https://www.projectorpsa.com/intuit.html

Projector – One of the Best Hosted Solutions Designed for Professional Services Firms

A projector is an online software solution that can be integrated with QuickBooks Online and Desktop to offer enhanced accounting functionality. The software is designed for consulting firms and automates their accounting process. Projector is not a single software, but a total integrated solution for optimizing accounting tasks and activities.

Users can export Account Payable, Account Receivable, and General Ledger transactions to QuickBooks. Moreover, the software also allows import and export of the customer and employee data in QuickBooks, and synchronize the data on a continuous basis. Lastly, the software offers analytical reports and tools that can help when reconciling and auditing accounts during the closing process of an organization.

Here we will explore the powerful functions and features of Projector in enhancing and optimizing the accounting functions of companies.

Projector – An Overview
Projector Overview

The secret of running any professional services firm successfully is to efficiently manage three important resources – human, capital, and time. These three resources are the critical ingredients that when managed properly can allow the business to reach the height of success. Inefficient resource management, on the other hand, leads to increased cost of operations that will make it difficult for the firm to survive over the long term. By integrating QuickBooks with Projector software, you can efficiently manage the company resources that will ultimately lead to an improved bottom-line.

Projector online accounting solution offers tools to better manage the resources. The software contains three key functionalities: Resource Scheduling, Project Accounting, and Enhanced Project Management. The modules are customized for the firms that offer consultancy services. Some of the modules of the online service include:

  • Time and expense entry
  • Creating invoices
  • Billing review
  • Resource scheduling
  • Budgeting and tracking
  • Task planning and tracking
  • People and project management
  • Detailed analytical reporting

The online add-on also contains multi-currency and multi-company sub-ledger that seamlessly connects with QuickBooks accounting software. Whether you want to accurately invoice your client, gain greater control over resources, or manage different projects, Projector online solution offers it all.

Detailed Overview of Projector
Projector software is designed especially for professional service firms. The professional suite comes with powerful features and functionalities that will allow you to control your costs and improve your bottom-line. The efficient intuitive interface of the online enterprise class solution makes it easier for you to reap benefits and streamline your accounting operations. The software is delivered on a cloud-based Software as a Service (SaaS) platform that is ideal for both small startup businesses to big multinational companies.Let’s take a look at each module in detail.

Project Accounting Module
The Projector accounting module allows you to keep track of the time and expenses you have invested in various projects. The module makes it easier to manage the invoicing process. Using the module, you can bill clients with the correct amount in a timely manner. The online software helps ensure that every time and cost invested in the project is billed accurately and sent to the client. The software can act as a sub-ledger of the project in your general ledger, and automatically sync the information with QuickBooks.

Resource Scheduling module
The resource scheduling module allows you to efficiently manage the human and capital resources your company. Using the software you can easily assign staff to projects. The software allows project managers to make the right decisions and ensure that the tasks and activities are completed on time while utilizing minimum resources. Project managers can also describe the type of resources needed based on certifications, skill sets, and physical locations. The software gives greater control to project managers in allocating resources to different projects. Using the resource scheduling software will help with effective utilization of resources and can have a positive impact on operational costs, revenues and overall company profitability.

Project Management Module
Project management module offers more power and control in planning, tracking, and implementing tasks and activities of a project. The module is a simpler and low-cost alternative to Microsoft Project that allows project managers to check the project health in complete detail. Moreover, the software also allows better collaboration and coordination among the team members that goes a long way in ensuring that the project is completed according to exact specification of the client.

Apart from modules, Projector also contains various foundational layers that greatly help in optimizing accounting functions and tasks. The layers allow accounting personnel to have greater control and visibility of the expenses that determine the health of the business.

1. Projector Visibility Layer – This is a powerful feature that allows you to customize the dashboard. You can modify the dashboard to view the information that is essential for making the right business decisions. Moreover, you can use the powerful analytical reporting engine to create reports that can help you perform ad-hoc analysis of accounting data. When combined with the software’s operational dashboard and email alerts, you will have accurate and updated information about the current position of your business.

2. The Control Layer – The control layer allows you to manage user permissions and workflows. It gives you greater control over what information each individual is allowed to access and when. You can conduct full audit trails to see what the employees did on a particular day. With the control layer, you can setup the software in different ways to manage different parts of the project and organization.

3. The Integration Layer – This layer allows you to integrate Projector with other important systems used by the company. Apart from QuickBooks, you can integrate the online software suite with Salesforce.com (a powerful customer relation management tool) and Microsoft Project (Project management software). The fully integrated system will work wonders in improving operational efficiencies and streamlining operations.

Final Remarks!
Overall, Projector is a fine online accounting solution that is specifically tailored for service firms. You can use the software to better manage and utilize your resources, which can lead to an improved bottom line.

How BillQuick and QuickBooks Work Together to Streamline Small Business Operations

BillQuick is easy to use time tracking, service billing, and project management software. The software is suitable for different kinds of service businesses including architects, CPSs, computer consultants, engineers, contractors, marketing consultants, and others. BillQuick integrates with Intuit’s QuickBooks desktop software to streamline several accounting functions.

Using this software, business owners can maintain Job, Customer, and Employee data, and Activity and Expense codes tables. If you are a small business owner, and you want to further streamline the accounting function in your business, then you should continue reading. We will reveal not only the function of this QuickBooks add-on but also its benefits.

Overview of BillQuick Integration with QuickBooks
BillQuick can be integrated with QuickBooks to expand on its time tracking, project management and service billing accounting features. The add-on enhances these accounting functions and makes it more efficient. The software helps accounting personnel perform these additional tasks in less time, resulting in increased cost savings for your company.

BillQuick comes with its own billing, time and project management features. You will NEVER have to enter the data twice when integrating the software with QuickBooks. Moreover, you can fully customize the integration, and you have control over when, where, and what data is synchronized. Your accounting personnel will be working smarter instead of harder when using this QuickBooks add-on. The software improves data entry accuracy, avoids duplicate entry of data, and provides better control over the way accounting functions are performed.

The following tables depict how the data flows between QuickBooks and BillQuick.

BQE2

Highlights of BillQuick Functions
The main benefit of using BillQuick is that it automates repetitive tasks, which in turn, saves time for your staff. The software is suitable for all business sizes and is completely scalable. You can choose Basic, Pro and Enterprise versions depending on the needs of your business.

BillQuick software will allow you to speed up time keeping processes, decrease the time involved in the billing process, and help you gain a better understanding of the different projects your team is handling. Moreover, you can check compliance with the Defense Contract Audit Agency (DCAA) with a single click of the mouse. Below you will find a brief description of the various tasks you can perform with BillQuick:

1. Time & Expense
BillQuick includes a time card that records employee work time, overtime, compensation, and vacation, sick, and holiday leaves. Time Card is available in spreadsheet, calendar, and stopwatch format. You can create time entries from the TO-DO items. Moreover, you can also run multiple timers at the same time. You can also record the expenses in different currencies!

You can view full history of time and expense entries including the date of submission, approval, or refusal from authorized personnel. This history can prove to be invaluable during audit – internal and external – of the accounting process. Also, you can link images and documents to the time and expense entries.

2. Project Management
The project management module of BillQuick allows you to instantly see the status of projects. You will know what projects that are in the red (loss) and have incurred more cost than budgeted. You can also schedule tasks and activities through an interactive Gantt chart. This chart can be customized by dragging, stretching, and dropping tasks on the timeline.

An employee workload forecaster allows you to view the tasks assigned to each employee in calendar format. By glancing at the colored-coded calendar, you can quickly find out the status of tasks assigned to the employees. You can also learn what staff members are being underutilized or overextended. Moreover, you can also keep watch on the next forecasted project and assign available staff to the project.

Apart from managing project tasks and employees, you can also use QuickBooks to manage project expenses. In addition, a revenue forecaster calculates the revenue based on the existing and forecasted expenses. This tool allows you greater control over managing cash flow.

Other highlights of the project management module include the following:

  • Assign employees, tasks, and expenses to projects
  • Track status of projects in real time with automatic updates and notifications
  • Organize and classify the projects according to four stages of workflow:
    • Project
    • Phase
    • Segment
    • Sub-segment
  • Select from among different contract costing methods including:
    • Fixed Fee
    • Recurring
    • Hourly
    • Cost + Percentage
    • Cost + Fixed Fee
  • Compare actual costs versus the budgeted costs Billing and Accounts Receivable
    Billing and Accounts Receivable is another important module for the QuickBooks accounting software. The module allows you to view all the information you require to improve the collection process. Using the QuickBooks add-on, you can view key historical data, payment history, and account notes. You can see an aging summary of account receivables for 60, 90, 120 days and more. Moreover, you can view the aging reports in multiple formats and utilize a number of filters to view the receivable data.BillQuick also allows you to create billing invoices using 180 templates. You can perform batch processing, create PDFs, customize the reports using Crystal reports, and much more.Accounting Module
    The Accounting module of BillQuick enhances the powerful functionality of the QuickBooks accounting software. You can perform bank reconciliations, view trial balances, chart of accounts, and make payments to vendors. You can also view both cash-basis and accrual balance sheets and profit and loss reports.You can select from approximately 500 report templates when creating accounting reports. The report center allows you to filter the information, so you can view important aspects of your accounting data. Employee snapshot offers a breakdown of resource utilization and billable work. This information is especially helpful for consulting firms, so they can accurately bill their clients for work performed.Bottom Line!
    On the whole, BillQuick® is one of the most powerful add-ons for QuickBooks Desktop. The software seamlessly integrates with QuickBooks and extends its features and functionalities. Using this QuickBooks add-on, you can lower the administrative costs, save time in performing billing and expense functions, and efficiently manage the projects.

10 Essential Tips & Tricks to Become a QuickBooks Power User

QuickBooks is the most versatile accounting software available. It is ideal for most small and medium businesses. The software can help you monitor business expenses, manage invoices, and organize customers and payroll data. You can set up a chart of accounts for a variety of business organizations with ease. Whether you run a small boutique shop, a financial advisory firm, manufacturing company, or a real estate company, QuickBooks has you covered.

Do you want to know how to accurately record financial data using QuickBooks? Do you want to know how to file tax forms? Do you want to know how to determine your business’s profits or losses? Then, you have to look no further. You will learn this and more so keep reading.

Note: The tips mentioned below relate to QuickBooks 2011 Desktop and above. If you have an older version of QuickBooks, you should upgrade your software since it no longer supported by Intuit. Go to the Products page to purchase your software upgrade.

A. Customize Your QuickBooks Desktop

1. Change the Default View

QB Search

The QuickBooks default screen can be customized according to your preferences. Simply click on Preference and then Desktop View. From this tab, you can opt to change the startup screen, show single or multiple windows on the screen, display home page when opening a company file, or switch to color icons/light background on the top icon bar. You can also customize the display color and fonts displayed on the QuickBooks screen. In addition, if you want to hear specific sounds for actions like minimizing, opening, or closing reports, you can customize this through the sounds tab.

2. Customize the Icon Bar

Customize Icon Bar

The QuickBooks default interface is loaded with icons that you may never need. You may also be missing icons that you may need for easier interface. In order to modify the icon bar, right click on the icon bar and click on Customize Icon Bar from the sub-menu. From this screen you can add and remove icons according to your needs. You can also create new icons by clicking on the Add button. From the Add Icon Bar Item screen, you can select a specific action and write a label and small description of the icon event.

B. Time Saving Tips for QuickBooks

1. Use Keyboard Shortcuts

Similar to other Windows applications, QuickBooks supports a number of different keyboard shortcuts. Using these shortcuts, you can save considerable time in operating the software. Some of the important keyboard shortcuts are listed below:

  • Start QuickBooks without a company file Ctrl (while opening)
  • Create Chart of Accounts Ctrl-A
  • Delete Transaction Ctrl-D
  • Edit transaction selected in register Ctrl-E
  • Find transaction Ctrl-F
  • Go to Other Account Register Ctrl-G
  • Display Transaction History Ctrl-H
  • Create invoice  Ctrl-I
  • Open Customer Center  Ctrl-J
  • Memorize transaction or report Ctrl-M
  • New invoice, bill, check, or list item in context   Ctrl-N
  • Copy Transaction in Register Ctrl-O
  • QuickReport on transaction or list item  Ctrl-Q
  • Open memorized transaction list Ctrl-T
  • Write new check Ctrl-W
  • Display Transaction Journal Ctrl-Y

2. Speed Up QuickBooks Searches

QB Search

You can also customize the QuickBooks searches from the preference screen. The search feature lets you find items in the programs’ help file or in your company file. By default, QuickBooks allows you to choose whether you want to search from the help file or company file every time you make a query in QuickBooks.

If most of your queries pertain to the company file, you can speed up the search by specifying that the software search within that location only.  To do this, click on Preference and then Search. In My Preferences tab, you can specify that the software automatically make a search of the company file without asking you every time you initiate a query.

From the Company tab, you can also specify how often the software updates company file indexes.  Specifying lower duration of indexing will speed up the program. But the searches will not reflect the most recent changes made to the file. In order to update the entries, you can click Update Now button in the window.

3. Automate Form Entry

Automation

Do you have to enter certain transactions regularly? Not in a mood to enter recurring transactions every day? Then, let the amazing memory of QuickBooks works its magic for you. QuickBooks can memorize certain recurring transactions like rent payments, utility bill payments, and depreciation expenses. You can specify that the software make entries for memorized transaction automatically. To access the tool, type Ctrl + M.

4. Record Favorite Reports

Do you work on certain reports regularly that you want to access instantly? QuickBooks lets you do this easily. You can designate certain reports as favorites by clicking on the heart icon underneath the report in the Report Center. You can access your favorite reports from the Favorites Tab in the Report Center.

C. QuickBooks Power Tips

1. Batch Invoicing

Batch Invoicing

QuickBooks 2011 and above has a very useful feature called batch invoicing. Using this feature, you can create multiple invoices for a single transaction. To access this feature, go to Customers Menu, and select Create Batch Invoice.

2. Create Customized Templates

Templates

In QuickBooks, invoices, purchase orders and sales orders are referred to as templates. You can customize these templates in QuickBooks. Just go to Lists Menu, Templates, and right click on a template. From the sub-menu, select Edit Template. You will be taken to the Layout Designer button. You can import your company logo, so it shows on your documents. You can also download additional templates and colorful themes that will enhance all your templates.

3. Paperless Accounting Through QuickBooks

Did you know that you can achieve paperless accounting through QuickBooks? The software allows you to attach an electronic version of the documents to the transactions either locally or in cloud-based storage. With QuickBooks 2012 and above, this feature is absolutely free. To use the tool, click the Attach button with the paper clip icon in any document or template.

4. Enable Remote Access

QuickBook Remote Access is a cloud-based service that allows accountants and other users to log in remotely. The remote access feature is available in two versions: Full desktop access for $7.97 per month or QuickBooks data access only is priced at $3.95 per month. You can purchase this additional service by going to File > Remote Access in QuickBooks.

The above are just a few of the tips that you can use to make QuickBooks more efficient for your business. QuickBooks allows you to save a lot of time, money, and resources when managing your business income and expense data.  The survival of businesses often depends on timely and relevant accounting data, and this goal can be obtained easily using QuickBooks financial software.

5 Tips to Boost QuickBooks Productivity

Regardless of which QuickBooks® version you use, there are always some techniques that can boost your productivity levels. Every year, Intuit adds some amazing features into its QuickBooks software to help you streamline your work processes.

Read on to find out some great ways to increase your productivity.

1. Use Keyboard Shortcuts
Keyboard shortcuts in QuickBooks are great for speeding up tasks, and they provide power users with a quick way to get things done. Here are some of the most commonly used shortcuts:

  • CTRL + Y – You can view behind-the-scene postings on any of the transactions using this shortcut. For instance, if you have open invoice in front of you, simply press CTRL + Y to reveal an abundance of important information such as cost of item, sales and accounts receivable impact. This information can then be used for any troubleshooting.
  • CTRL + H – Using this shortcut combination, you can view the history and impact on a particular transaction.
  • CTRL + A – Use this shortcut to view the Chart of Accounts list.CTRL + R – You can view the running balance of each transaction by accessing customer accounts and balance sheet accounts.

2. Use the Bank Reconciliation Tools
There are some accounts that are especially suited to reconciliations, such as Checking, Savings, Trust and Escrow accounts. Bank reconciliation tools are a set of wonderful proofing tools that can clear large value and/or volume transactions efficiently. To further simplify things, you can sort the transactions by date, check number or amount.

3. Use Online Banking
If you are not already doing so, you must begin using online banking because you are missing out on a great opportunity to enter and verify multiple transactions quickly. Through the use of online banking, you will be able to reduce the amount of data entry quite significantly. All the recurring monthly charges will also default automatically to the relevant accounts – all you need to do is review and post.

4. Email Invoices
If you’re still printing and putting stamp on invoices, then you’re not only wasting paper, but you are also wasting a lot of time and effort! Go paperless by emailing your invoices to your clients and customers. Send a whole batch with just a few clicks, and you could be saving yourself hours of work depending on your volume.

5. Use the Change Item Prices Tool
Bypass the hassle of changing the prices of each item individually. You can use the Change Item Prices tool to easily change the price of selected items by a certain percentage or amount.

    1. Go to the Customers menu and click Change Item Prices.
    2. Choose the Item Type of the items that need a price adjustment.
    3. In the check column, click the items you want to adjust or click Select All.
    4. In the Adjust price area, enter a number followed by the % sign or manually enter the new prices for the checked items in the New Price column.
    5. Click Adjust.
    6. Click OK.

QuickBooks 2014 Tips to Save Time and Money

QuickBooks has been long been rated as the best accounting software for small businesses. QuickBooks basically allows a business to establish an easy to use accounting system through which a business owner or employee can send invoices, accept payments, scan receipts, track sales and expenses, run payroll, and follow your monthly and quarterly progress. With the 2014 edition of QuickBooks running on your computer, let’s take a look at a few tips that can help you streamline the bookkeeping process.

Hire a Certified QuickBooks ProAdvisor
An Advanced Certified QuickBooks Proadvisor can almost operate QuickBooks with their eyes closed. Well, not really, but these individuals have been thoroughly tested on QuickBooks, and they know the tricks that keep QuickBooks humming. If you’re a small business owner with little to no experience or knowledge of bookkeeping, then it is best that you hire someone else to do it for you, even if you have spent $200 to $400 on accounting package software. Consider hiring a proadvisor who can save you time and effort. This person can update the daily details within the software in an efficient manner, which usually translates money saved.

It’s fair to think, “Why should I spend money on an accountant or proadvisor when I just bought software to handle everything?” But then, not knowing your way around the software will only lead to wrong numbers showing up at the end of the month, which can hinder accurate financial reporting.. At the very least, hire an Advanced Certified QuickBooks Proadvisors to setup your chart of accounts and data file mapping to ensure accurate reporting. Remember, garbage in, garbage out. Hiring a certified QuickBooks ProAdvisor on an hourly, monthly or a per project basis will ensure your entries are correct, and it will certainly be more viable than hiring a dedicated bookkeeper or accountant.

Outsource Payroll
One of the hardest jobs for a small business owner is managing payroll. Think about it. How will you manage to correctly calculate all the paychecks, make the deposits in a timely manner and file the appropriate tax forms on your own? Unless you know your way around running payroll, you should consider outsourcing it. Payroll is a non-value added activity, which is why outsourcing it will not be a bad call. It could cost as little as $900 per year, which is money well invested rather than doing it yourself and not delivering the paychecks or taxes on time. You can make most of the $900 back by avoiding payroll tax penalties.

Online Banking
Using a sample company file, learn how online banking works within QuickBooks. Once you get used to it, link your online banking systems like PayPal to allow automatic download of transaction data into QuickBooks. This provides for more accurate and fast data entry, again saving you time and effort.

Setup Your Whole Accounting System on QuickBooks
There’s a reason why QuickBooks has been reviewed and voted as the best accounting software for small businesses. QuickBooks gives you the opportunity to setup a complete accounting environment on your computer or laptop, which is why you should incorporate every detail of your business within it. This will not only help you easily track your data entry, but will also provide more details when you create your monthly or quarterly income statement and balance sheet reports. The 2014 edition is more intuitive and user friendly than the previous versions. If you have not purchased QuickBooks yet, then do it now to ensure progressive growth through a streamlined accounting system. If you have an earlier version, there is no better time than the present to upgrade to QuickBooks 2014.